Sheila Shanahan

Key Responsibilities:

• Timekeeping duties for all RTS Departments. Accurately recording hours and leave as per the pay rules established by the ATU Contract.
• Final review of all hourly employees' time and leave in HASTUS to ensure proper coding and calculations prior to exporting integration file then uploading to FTP site for import in Workday.
• Create EIB files for corrections to cost centers, add trainer pay and correct prior pay period entries then uploaded to FTP site for import into Workday.
• Review and validate uploaded hours after import for final approval for payroll processing.
• Review and ensure all direct entry Workday employee's time and leave have been submitted and approved by supervisors prior to deadline for payroll processing.
• Entry of Tool Reimbursements, Fleet Certifications, Premium Shift Pay, Progressions, Acting and Special Assignments in Workday for processing.
• Review and audit of yearly COLA and Merit increases for ATU employees prior to HR import.
• Manage and resolve any payroll discrepancies and respond to supervisor or employee inquiries with regards to pay.
• Keep accurate records and entry of FMLA designations in HASTUS for proper coding of hours for payroll.
• Keep accurate records and provide reporting for open positions across all RTS departments including training hours, leave of absences, workers comp, acting and special assignment, paid parental leave and employees in drop.
• Reporting on overtime vs guaranteed time for employees on extra board, total hours and labor costs for new Paratransit department as well as special services including Gatoraider and UF Concert services.
• Considered SME in timekeeping and charged with testing, auditing and reporting in multiple payroll software systems to support upgrades and data integrity.
• Additionally, assists employees with open enrollment, PCLB and 457 contributions, PTO Sell Back and FMLA packet requests.

• Processed payroll through Payroll Network payroll services who handled payment of the payroll taxes and W2 forms
• Processed billing and collections, credit card payments, making bank deposits and balanced bank statements and credit card statements monthly
• Kept accurate records and processed payment of sales tax monthly
• Ensured vendor payments and commission payments made in timely manner
• Worked closely with Accountant on month end processes including making journal entries
• Provided all necessary paperwork for new hires, kept all employee files, entered all employee info in payroll system.

• Managed a department of 7 customer service employees providing support to 15 printing sales representatives
• Integrated policies and procedures that enhanced communication between departments and outside vendors, improving overall workflow efficiency.
• Handled customer issues and followed problems through to resolution.
• During part of this time managed the mailing division with 5 fulltime employees and 3 part time employees ensuring all jobs were processed accurately and delivered by deadline

• Managed accounts payable/receivable functions, handled billing and collections and processed payroll through ADP payroll company which handled payment of the payroll taxes and processed our W2's.
• Processed child support payments and workers comp insurance payments