Sierra Mendoza

Events Coordinated/ Managed-

• Arizona State Fair
• AIA High School State Championships; Volleyball, Spiritline, Game Day, Girls Basketball, Boys Basketball, Girls Wrestling, Boys Wrestling
• Maricopa County Fair
• Maricopa Home and Garden Show
• Arizona National Livestock Show
• Crossroads of the West Gun Show
• Quilt and Craft Show
• ASU v Cornell Wrestling
• Foodieland
• Thrive to 5. Playfest
• Varisty Spirit- Cheersport & All Things Cheer
• Phoenix College Commencement
• Phoenix Union High School Graduations- Camelback, Academics at South Mountain, Betty H. Fairfax, Alhambra, Carl Hayden, Central, Metro Tech, Trevor Browne, Cesar Chavez, Phoenix Digital, Maryvale, North High School
• Conducted post-event evaluations to measure success of each program against objectives set forth by clients.
• Ensured effective communication between vendors and suppliers before, during and after the event.
• Provided on-site support during the day of the event including problem solving if necessary.
• Facilitated meetings between vendors and clients in order to discuss overall project scope and timeline.
• Collaborated with clients to identify their goals and expectations from the event.
• Monitored budgeting process for each event to ensure cost efficiency.
• Ensured compliance with all local health codes, liquor regulations, fire codes, building codes and other applicable laws.
• Organized and maintained event calendar, including scheduling of staff and resources.
• Performed administrative tasks related to event planning such as preparing invoices or tracking expenses.
• Worked with State Fire Marshal on event permits, annual inspections and ensuring the Fire Code is being enforced.
• Rented all heavy machinery equipment for 2022-2025 Arizona State Fair.
• Scheduled janitorial crews and secured an on-site ambulance for transfers for an event that attends to 1.4 million guests.
• Scheduled road closures, filled out TRACS applications, encroachment permit, messages boards while working closely with the Streets Department to ensure we followed all guidelines.
• Main point of contact for all special days during 2023-25 like our VIP Party for our State Legislators, Feel Good Friday's, Friends 55+, Armed Forces Day, Safety Days. I handling all pre and post planning and onsite coordination.
• Managed all entertainment on grounds:
• Strolling Acts, Tribute Bands, Paid Acts
• Grandstand Series: Monster Trucks, Rodeos, Quarter Midgets
• Developed event themes and concepts to ensure successful execution of events.
• Created detailed reports outlining event planning progress, timelines, budgets, and other relevant information.
• Managed logistics related to transportation, catering, entertainment, decorations for events.

Purchasing / Procurement

• Assisted in the process of writing state contracts for agency:

Ticketing Services

Ambulance Services

Event Security

Stagehands and Rigging

Off Duty Law Enforcement

Sound, Stage, and Lights

Radio Rental

Janitorial Services

Traffic Control

Parking Lot Sweeping

Laundry Service

• Organized and maintained files, including electronic records.
• Reviewed invoices and purchase orders for accuracy and completeness prior to payment processing.
• Monitored supplier performance metrics such as delivery times, quality of goods and services, pricing levels.
• Conducted market research in order to identify potential suppliers and obtain competitive bids from them.
• Negotiated contracts with vendors in order to secure the most favorable terms possible.
• Coordinated with other departments in order to resolve discrepancies between orders placed and deliveries received.

Administrative Roles

• Answered incoming calls in a professional manner.
• Assisted with special projects as requested by management team.
• Managed mail for agency and partners.
• Managed and distributed phones, Mifis, and golf carts.

Ticketing

• Create Manifest for all concerts, any event taking place at the venue, all parking and admission to shows.
• View reporting on the back end to determine billing and final settlements

• Processed invoices and payments in accordance with company policies and procedures.
• Reconciled vendor statements, investigated and resolved discrepancies.
• Maintained accounts payable files and records in an organized manner.
• Entered data into accounting system to maintain accurate financial records.
• Prepared checks for payment of vendor invoices on a timely basis.
• Researched and responded to inquiries from vendors regarding invoice status or payment issues.
• Verified accuracy of coding on invoices prior to processing payments.
• Assisted with month-end closing activities as needed.
• Ensured proper authorization for all purchases made by the organization.
• Conducted periodic reviews of vendor accounts to identify opportunities for cost savings or process improvements.
• Performed account reconciliations as required including bank statement reconciliation, credit card reconciliations.
• Analyzed purchase orders, contracts, invoices, check requests and other documents related to the accounts payable cycle.
• Provided support during internal and external audits as necessary.
• Managed vendor relationships through prompt communication of payment information.