SIRENA ESTRADA
Cottonwood Heights,UT
Summary
Reliable Manager demonstrating high level of ownership and initiative. Possessing exceptional work ethic and desire to go above and beyond to exceed company expectations. Offering knack for building productive working relationships. Successful in fast-paced, deadline-driven environments to manage goals and team development.
Overview
12
12
years of professional experience
Work History
Academic Program Manager
University of Utah School of Medicine
Salt Lake City, UT
07.2024 - Current
- Prioritized tasks and oversaw four fellowships across various projects, ensuring program compliance with meeting requirements, timelines, and documentation standards.
- Assisted in developing training materials for new coordinators involved in program activities.
- Organized conferences and seminars to enhance educational outreach, ensuring all events met CME accreditation requirements by adhering to the processes and deadlines set by UUCME.
- Identified improvement opportunities by leveraging feedback from Program Directors to enhance efficiency and effectiveness from both internal and external perspectives.
- Developed and projected the travel and expense budget for all programs, creating a tracker to monitor individual expenditures, and ensure compliance with the allocated budget.
- Submitted grant applications for external funding sources to support trainee travel and education experiences. Awarded $30,000 for the 2025-2026 academic year.
- Ensured that all relevant policies were adhered to by fellows throughout their time in the program.
Customer Associate
Anthropologie
Riverton, UT
04.2023 - Current
- Maintained accurate inventory records by regularly performing stock counts and audits.
- Organized shelves, racks, and displays to ensure merchandise was easy for colleagues to locate.
- Received shipments of new products, unpacked items, and arranged according to company standards.
- Packed items according to established procedures, using appropriate packing materials such as bubble wrap, peanuts, or tape.
Executive Assistant
University of Utah School of Medicine
Salt Lake City, UT
10.2023 - 06.2024
- Provide section support to Interim Section Chief, three general cardiology faculty, and 4 advanced practitioners.
- Communicate professionally with prospective and current faculty applicants, as requested by Section Chief.
- Work closely with search committees, directs on campus interview processes such as the scheduling of travel to and from campus, lodging, meetings, presentations, meals, and transportation.
- Organized and managed complex calendar of appointments, meetings, and travel arrangements.
- Assisted in organizing conferences and other events as directed by the Section Chief.
- Designed inpatient, clinic, and modality schedules for nine general cardiology faculty to ensure compliance with FTE requirements.
Operations Assistant
Wasatch Equity Partners
West Valley City, UT
09.2022 - 12.2022
- Provided subject matter expertise and acted as escalation point for daily issues and concerns.
- Created administrative operational guidelines and identified opportunities for improvement.
- Shaped strategies to drive effective execution of recruitment, onboarding, compliance, and accreditation.
Executive Assistant
University of Utah School of Medicine
Salt Lake City, UT
08.2019 - 09.2022
- Developed onboarding process and training program for new faculty, fellows, and administrative staff.
- Uploaded and monitored all faculty, fellow, and staff job postings to PeopleAdmin.
- Developed and maintained an onboarding handbook for School of Medicine employees, incorporating departmental policies and procedures.
- Collaborated with Section Chiefs to determine mission and values and plan for short and long-term goals for administrative staff.
- Provided administrative support to department Chair, Vice Chair for Clinical Operations, and Administrative Director.
- Participated in department committees: Transformative, Inclusion, Diversity, and Equity (TIDE) Committee; and HELIX development and planning.
- Recruited, managed, and trained five administrative assistants to fulfill the expectations of the Section Chief and department Chair.
Administrative Assistant
University of Utah School of Medicine
Salt Lake City, UT
11.2017 - 08.2019
- Implemented high touch recruitment strategies to source top talent- increased recruitment by 20% first year.
- Developed and improved pre-visit process: including consistent posting and advertising, screening processes and questions, candidate communications/expectations, consistent interview processes, onsite visit parameters, ensuring follow through for each candidate's itinerary and visit.
- Planned and coordinated internal conferences, visiting instructor presentations, and off-site events for department. Selected venues, vendors, and arranged travel while staying within a strict budget.
Imaging Services Representative/Reading Room Assistant
University of Utah Hospital
Salt Lake City, UT
08.2013 - 11.2017
- Developed new image request process with Breast Section Chief to implement screen with results service.
- Received recognition from Neurosurgery Chair for creating new image workflow, policies/procedures for trauma patients afterhours.
- Import images into PACS; processes image archival, outside over- read requests, CD create request and appropriate document transfer to outside facilities or into electronic medical record.
- Initiate and follow through with tracking missing images to point of retrieval, documents transmission of these images to PACS and follows through with notification of person.
- Support radiologists, physicians, technologists, and other medical staff in the acquisition and distribution of digital and hard copy patient images.
- Maintain radiology medical records according to established standards, laws, policies, and procedures.
Education
Certification - Radiology Practical Technician
Davis Applied Technology College
Kaysville, UTSkills
- Notary Public for State of Utah
- Physician and Staff Recruitment
- Training and Development
- Process Improvement Strategies
- Policies and Procedures Implementation
- Operational Records Maintenance
- Customer Service
Timeline
Academic Program Manager
University of Utah School of Medicine
07.2024 - Current
Executive Assistant
University of Utah School of Medicine
10.2023 - 06.2024
Customer Associate
Anthropologie
04.2023 - Current
Operations Assistant
Wasatch Equity Partners
09.2022 - 12.2022
Executive Assistant
University of Utah School of Medicine
08.2019 - 09.2022
Administrative Assistant
University of Utah School of Medicine
11.2017 - 08.2019
Imaging Services Representative/Reading Room Assistant
University of Utah Hospital
08.2013 - 11.2017
Certification - Radiology Practical Technician
Davis Applied Technology College
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