Sonja Skavland
Summary
Facilities maintenance analyst supporting 1 to 2 facilities regularly, closing 251 to 500 work orders per month with work-order tracking in Maximo, 95% to 97% accurate record verification, and status reporting across maintenance and facilities workflows. Turns queues, schedules, and performance metrics into clear updates that help managers spot trends, resolve discrepancies, and keep work moving. Brings structure to billing data and invoice processing, supporting accurate records across finance-related and maintenance-related processes. Skilled specialist with a proven track record in delivering impactful results. Adept at team collaboration and flexible in adapting to changing needs. Expertise in customer service and scheduling, consistently driving successful outcomes. Known for reliability and a strong focus on achieving objectives.
Overview
15
15
years of professional experience
Work History
Commerce Specialist 3
WASHINGTON STATE ENERGY FACILITY SITE EVALUATION COUNCIL (EFSEC)
Lacey, WA
08.2022 - 08.2026
- Managed 100+ contracts, invoices, quarterly project billing, refunds, purchase orders, budgets, and financial documentation with accurate coding, approvals, payments, and compliance.
- Processed and reviewed high-volume daily invoices, resolving pricing, contract, credit, payment, and coding discrepancies with customers, developers, vendors, DES Accounts Payable/Receivable, and management.
- Partnered with the Budget Manager to monitor project costs, maintain current financial records, and verify invoice coding before submission to DES for payment.
- Used Excel, Access, SharePoint, Tradogram Contract/Invoice Tracking system, and Microsoft 365 to manage financial, contract, invoice, project, and regulatory data while maintaining accurate tracking systems.
- Coordinated with 200+ contractors, customers, managers, and internal stakeholders on invoices, contracts, payments, projects, and regulatory requirements.
- Planned, conducted, and documented on-site contract compliance reviews, maintained audit-ready records, and supported EFSEC's first major audit with records for two significant contracts.
Equipment Services Facilities Analyst 3
THE BOEING COMPANY
Renton, WA
01.2022 - 08.2022
- Managed 60 maintenance work orders per shift across HVAC and machine-tool queues using Maximo, Excel, and Access.
- Coordinated maintenance activities from scheduling through completion, aligning technicians, vendors, and management on priorities.
- Developed preventive maintenance job plans in partnership with Engineering and Management to support reliable equipment service.
- Analyzed maintenance data through Excel and Access queries, identifying trends that informed operational planning and maintenance decisions.
Facilities Work Management Coordinator
VALLEY MEDICAL CENTER (Contract) — Maxim Staffing
Renton, WA
03.2021 - 10.2021
- Managed $50,000 in requisitions, purchase orders, and vendor documentation across facilities operations.
- Coordinated 50 preventive maintenance work orders weekly for 50+ engineers using Maintenance Connection CMMS.
- Maintained maintenance records, operational reports, and facility documentation to support compliance and tracking.
- Coordinated schedules and work priorities to keep facilities operations aligned with engineer availability.
- Supported contract-related activities by routing documentation and maintaining accurate procurement records.
- Served as liaison between medical departments, vendors, procurement staff, and stakeholders to resolve facilities requests.
- Tracked vendor activity and requisition status to support workflow accuracy across departments.
Patient Administrative Specialist, Radiology
UW TEMPS (Contract)
Seattle, WA
11.2020 - 02.2021
- Managed high-volume scheduling and appointment coordination in Epic while maintaining 100% accuracy across scheduling responsibilities.
- Handled electronic records and data entry with consistent data validation to support accurate patient administration.
- Coordinated appointment workflows across multiple requests, keeping patient information organized and current.
- Maintained accurate electronic documentation to support radiology operations and reduce filing errors.
- Supported administrative follow-through for patient visits by tracking updates, resolving data gaps, and keeping records aligned.
Patient Access Representative II
CONIFER HEALTH SOLUTIONS / HARRISON MEDICAL CENTER
Bremerton, WA
11.2019 - 07.2020
- Verified patient and insurance data, maintaining accurate electronic records and supporting dependable front-desk workflows.
- Delivered customer service to patients while routing work orders and coordinating follow-up with Engineering staff.
- Improved operational workflows, driving approximately 90% operational efficiency during tenure.
- Supported hospital operations through organized documentation, timely coordination, and reliable follow-through on assigned tasks.
- Applied process improvement and data validation practices to strengthen accuracy, responsiveness, and day-to-day service delivery.
Procurement Supplier Management Analyst 3
THE BOEING COMPANY
Everett, WA
11.2011 - 09.2017
- Managed 60+ vendor accounts, contracts, purchase orders, requisitions, and invoices supporting facilities and maintenance operations.
- Reviewed supplier contracts, evaluating price, quality, service, availability, and performance while supporting the department’s 90% goal for accurate procurement orders.
- Provided acting coverage for three second-shift managers, coordinating work across three teams of up to 80 employees and completing time-sensitive maintenance purchases.
- Investigated purchasing and inventory discrepancies with vendors, maintenance teams, management, and inventory staff, securing corrections, credits, refunds, and timely resolution.
- Coordinated daily maintenance workloads for three maintenance crews of up to 35 employees, supporting efficient scheduling and timely work completion.
- Administered 800+ regulatory and maintenance records in Maximo, keeping documentation audit-ready under OSHA and company requirements.
- Analyzed 1,000+ maintenance assets in Maximo, Excel, and Access, developed 200+ preventive maintenance job plans, and produced daily, weekly, and monthly reports for 300+ employees.
Education
Associate of Arts - Business Administration and Management
Olympic College
High School Diploma - undefined
Hazen High School
Skills
- Contract administration
- Purchase order processing
- Vendor management
- Procurement analysis
- Invoice reconciliation
- Budget tracking
- Compliance documentation
- Operational reporting
- Records management
- Stakeholder coordination
- Data validation
- Workflow optimization
- Regulatory tracking
- Cross-functional communication
- Maximo
Timeline
Commerce Specialist 3
WASHINGTON STATE ENERGY FACILITY SITE EVALUATION COUNCIL (EFSEC)
08.2022 - 08.2026
Equipment Services Facilities Analyst 3
THE BOEING COMPANY
01.2022 - 08.2022
Facilities Work Management Coordinator
VALLEY MEDICAL CENTER (Contract) — Maxim Staffing
03.2021 - 10.2021
Patient Administrative Specialist, Radiology
UW TEMPS (Contract)
11.2020 - 02.2021
Patient Access Representative II
CONIFER HEALTH SOLUTIONS / HARRISON MEDICAL CENTER
11.2019 - 07.2020
Procurement Supplier Management Analyst 3
THE BOEING COMPANY
11.2011 - 09.2017
High School Diploma - undefined
Hazen High School
Associate of Arts - Business Administration and Management
Olympic College