Stacey Gallagher
Glen Rock,NJ
Summary
Executive Assistant and Project Specialist with over 5 years of experience providing high-level support to C-suite leaders in fast-paced, deadline-driven environments. Skilled in complex calendar management, travel coordination, budgeting, and project support. Recognized for initiative, discretion, and the ability to anticipate needs while building strong relationships. Adept at multitasking, adapting to shifting priorities, and contributing to organizational success both independently and collaboratively.
Background in providing comprehensive support to senior executives. Successfully coordinated high-priority projects and streamlined office operations. Demonstrated proficiency in calendar management and travel arrangements.
Overview
24
24
years of professional experience
Work History
Executive Assistant (Temporary)
Hudson Technology
01.2025 - 05.2025
- Supported the President/CEO and Senior VP with complex scheduling, travel, and correspondence.
- Ensured seamless communication between executives and internal/external stakeholders.
- Managed sensitive information with the highest level of discretion.
Executive Assistant to Vice President, Vaccine Development Management (R&D)
Pfizer Inc.
04.2022 - 09.2024
- Oversaw complex calendars, proactively resolving conflicts and ensuring deadlines were met.
- Coordinated high-volume domestic and international travel, including visas, passports, and detailed itineraries.
- Managed expense reports, reimbursements, purchase orders, and invoices through Ariba
- Organized offsites, executive meetings, and team-building events; prepared presentation materials
- Functioned as liaison across business units, ensuring timely communication of key information.
Project Specialist / Executive Support to VP of Marketing
Benjamin Moore & Co.
02.2020 - 01.2022
- Managed financial processes including invoices, accruals, and departmental budgets.
- Coordinated internal and external meetings, marketing events, and agency/partner contracts.
- Prepared presentations and oversaw editorial/proofing workflows for marketing materials.
Corporate Liaison / Fleet Sales Specialist
Mercedes-Benz Financial Services / Mercedes-Benz USA
08.2001 - 09.2007
- Directed marketing and communications projects including advertising, incentives, and run out programs.
- Implemented and maintained MBUSA’s Employee Lease Program
- Partnered with dealerships to maximize sales through lease and finance programs.
Education
B.A. - Psychology
Ramapo College
Skills
- Proficient in managing complex scheduling across time zones
- Budget management and forecasting
- Meeting and event logistics coordination
- Project coordination
- Confidential communication
- Interpersonal skills
- Strategic agenda planning
- Proficient in written communication and accuracy
- Experienced with Microsoft 365 suite
- SAP proficiency
- Proficient in Ariba
- Proficient in Concur
- Meeting organization
- Communication facilitation
- Stakeholder liaison
AWARDS
Recognized with over 20 Pfizer Bravo Awards for excellence in leadership, planning, and execution.
Timeline
Executive Assistant (Temporary)
Hudson Technology
01.2025 - 05.2025
Executive Assistant to Vice President, Vaccine Development Management (R&D)
Pfizer Inc.
04.2022 - 09.2024
Project Specialist / Executive Support to VP of Marketing
Benjamin Moore & Co.
02.2020 - 01.2022
Corporate Liaison / Fleet Sales Specialist
Mercedes-Benz Financial Services / Mercedes-Benz USA
08.2001 - 09.2007
B.A. - Psychology
Ramapo College