Summary
Overview
Work History
Education
Skills
Additional Information
Professional and Civic
Timeline
Generic

STACEY LEDVINA

Gainesville,FL

Summary

Dedicated executive assistant with excellent experience in higher education. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments. Dependable and quick-learning team player with effective communication skills.

Overview

29
29
years of professional experience

Work History

Executive Assistant

Santa Fe College
Gainesville, FL
04.2015 - Current
  • Vice President for Student Affairs
  • Office of Vice President for Student Affairs
  • Manage travel, schedule interviews, and maintain calendars for Vice President for Student Affairs, Associate Vice President for Student Affairs and Assistant Vice President for Student Affairs
  • Oversee preparation of meetings, including scheduling, agenda publishing, document and prepare meeting minutes
  • Monitor, screen, respond to and distribute incoming e-mail, telephone, and walk-in communications
  • Monitor and maintain the Division’s annual budget, supply requisitions, submit department payroll and process leave requests
  • Co-lead the planning of college and division special events including Fall and Spring commencement ceremonies, Virtual and Drive-Thru Grad Walk, special tours of the college and Student Affairs New Employee Welcome
  • Coordinate “Operation Reach Out”, Fall 2020, Spring 2022, “SF Staff Vaccination” event Fall 2021, and “Student Vaccination Verification” Fall 2021 and Spring 2022 events
  • Maintain Student Affairs Division website
  • Liaise with internal and external college staff and faculty at all levels
  • Serve on the Vice President’s Leadership Team
  • Serve on Professional Development Committee, Food Pantry Committee, Property Survey Committee, and Career Service Salaries and Benefits Committee
  • Provide administrative support for Division departments.
  • The Vice President for Administration
  • Office of the President
  • Coordinate annual Alachua and Bradford County high school awards and scholarship presentations
  • Coordinate Bradford County and Alachua County Legislative Delegation Receptions
  • Correspond as needed with local and state delegation
  • Assist with coordination of President’s Leadership Program
  • Prepare monthly Cabinet, Expanded Cabinet, and Coordinating Council agendas, record minutes
  • Provide assistance with the college’s United Way campaign
  • Serve as backup to Executive Assistant to President
  • Maintain college’s Association for Florida College member's travel and budgets
  • Maintain Administration Division’s budget
  • Provide administrative support for Human Resources, Police, and Facilities departments.
  • Coordinated conferences and monthly meetings.
  • Processed travel expenses and reimbursements for the executive team and senior management group.

Sr. Recruitment and Admissions Specialist & Advisor, Student Ambassador Program

Santa Fe College
Gainesville, FL
02.2008 - 04.2015
  • Office of Admissions
  • Actively recruit potential applicants from Alachua and Bradford counties
  • Liaison between college and public/private high schools in Alachua and Bradford Counties
  • Coordinate/host college’s largest on-campus recruitment events such as College Night, Senior Night, Just for Juniors Showcase, Santa Fe Showcase, and Counselor’s Workshop
  • Coordinate the Student Ambassador Program, a team of 12 students that represent Santa Fe College at college and community functions and conducts campus tours
  • Produce two monthly newsletters to high school counselors and current/potential students
  • Admissions Advisor for college’s varsity athletes
  • Serve on Marketing Committee, Chair of Recruitment Committee, Athletics Strategies Committee, Residency Committee.

Promotions/Administrative Manager

The Independent Florida Alligator
Gainesville, FL
05.1996 - 11.2003
  • Responsible for alumni and employee monthly newsletters, all press releases, promotional booklets, brochures
  • Coordinated special events such as The Alligator’s 90th Anniversary Weekend Celebration, annual Hall of Fame banquets, UF Administrative Council and Journalism School Faculty luncheons, Homecoming festivities
  • Represent the newspaper during Florida Press Association Conferences, Florida Press Association Display Advertising Conferences, Florida Scholastic Press Association Conferences, Chamber of Commerce Business Expos, Alachua County Legislative Day
  • Assisted in implementing Public Relations Internship Program
  • Ordered, maintained inventory of all promotional items
  • Organized, conduct training seminars for all new employee
  • Maintained the annual budget for Promotions and Administration Departments.

Swing Editor

The Hickory Daily Record
Hickory, NC
02.1995 - 11.1995
  • Responsible for editing local, regional and national stories, layout of following days advanced pages
  • Edit local church releases and national wire stories, design layout for weekly Religion and Builder’s pages.
  • Substitute for business editor, assistant managing editor and managing editor in their absence by editing area business news, area police stories, school columns and design layout for coordinating sections.

City Desk Editor, s Living editor, reporter/photographer, •City Desk Editor

The Index, Journal
Greenwood, SC
09.1988 - 02.1995
  • Edit local and regional stories, write headlines and design layout of daily City/State section of newspaper
  • Today’s Living Editor - Design layout for daily society pages, cover Women’s Club meetings, design layout of Sunday Special Feature pages and responsible for organization, layout of four annual tabloids – Bridal, Mother’s Day, Father’s Day and Festival of Flowers
  • Reporter/Photographer – Cover town, county, city and school council meetings for four counties, schedule and conduct interviews for weekly feature stories, shoot photographs and develop film.

Education

Bachelor of Arts - broadcast communications, Spanish.

University of Alabama At Birmingham
Birmingham, AL
08.1988

Skills

  • Time Management - Verbal and Written Communication
  • Meeting Agenda Preparation - Critical Thinking
  • Executive Presentations - Executive Schedule Management
  • Travel Arrangement Coordination - Video Conferencing Software
  • Problem Solving - Honest and Ethical
  • Team Coordination and Leadership - Detail-oriented
  • Reliable and Responsible

Additional Information

  • Awards 2002 The Independent Florida Alligator President’s Award of Excellence 2008-2009 Santa Fe College Student Life Advisor of the Year Award 2011 Santa Fe College Excellence in Advising Award 2013 League for Innovation John and Suanne Roueche Award for Excellence in Student Service 2021 Nominee for SF Student Affairs Culture of Care Award

Professional and Civic

· Judge – Florida Scholastic Press Association – 1997-1999, 2001-2002

· Judge – Kentucky Press Association Display Advertising Contest – 1998, 2000

· Judge – Georgia Press Association Better Weekly Editorial Contest – 2000

· Judge – North Carolina Press Association Editorial Contest – 2002

· Member, Florida Public Relations Association, Gainesville Chapter – 2000-2003

· Gainesville Area Women’s Leadership Conference – April 1999

· Member, South Carolina Press Association – 1989-1995

· Editor, Hidden Oak Elementary School PTA monthly newsletter – 2000-2004

· Board Member, Hidden Oak Elementary School PTA – 2000-2004

· Board Member, Secretary, P.K. Yonge Research and Development School PTO – 2005-2009

· President, Football Boosters, 2007-2009

· Member, Association of Florida Colleges – 2004-present

· Member, SF Career Service Council – 2003-present

· Presenter – League for Innovation STEMTech Conference, 2011

Timeline

Executive Assistant

Santa Fe College
04.2015 - Current

Sr. Recruitment and Admissions Specialist & Advisor, Student Ambassador Program

Santa Fe College
02.2008 - 04.2015

Promotions/Administrative Manager

The Independent Florida Alligator
05.1996 - 11.2003

Swing Editor

The Hickory Daily Record
02.1995 - 11.1995

City Desk Editor, s Living editor, reporter/photographer, •City Desk Editor

The Index, Journal
09.1988 - 02.1995

Bachelor of Arts - broadcast communications, Spanish.

University of Alabama At Birmingham

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