Stacie Bell
Miamisburg,OH
Summary
Detail-oriented Co-Administrator skilled in managing operational, financial, and administrative functions. Expertise in strategic planning, report preparation, and relationship building with parents and staff. Strong problem-solving abilities, adaptability, and commitment to excellence drive success in both independent and collaborative environments.
Overview
1
1
Certification
15
15
years of professional experience
Work History
Co-Administrator/Accounts Receivable
St. James Child Care Center
Miamisburg, Ohio
06.2011 - Current
- Coordinated daily childcare center operations at a faith-based early learning program.
- Managed enrollment records and family files for St. James Child Care Center.
- Scheduled staff coverage and supported classroom staffing changes.
- Communicated with parents regarding policies, schedules, and child care needs.
- Maintained State licensing documentation and compliance paperwork for center operations.
- Managed tuition pricing, processed weekly billing, and followed up on unpaid invoices, ensuring accurate month-end reports and financial balancing.
- Addressed family concerns and resolved issues with professionalism.
- Assisted in developing and implementing policies for parents and staff, to ensure the efficient functioning of the center.
- Managed tuition increases at the beginning of each school year, prepared a new Payment Agreement Contract for every family, and tracked each return.
- Provided assistance to staff members having difficulty with children or their classroom.
- Created communication documents, updated parent handbook, and prepared enrollment paperwork to streamline information flow.
- Coordinated and tracked the progress of our School Age Summer Field Trip Program until each week was completed, then created the summer calendar and paperwork for each student.
- Assisted in coordinating meetings between parents and staff.
- Assisted in recruitment activities such as screening resumes and conducting interviews.
- Managed day-to-day operations of the office including answering the phone, maintaining records, responding to emails and "Remind".
- Improved office organization by creating master copy binders for Enrollment packets, ASQ's, and Emergency Contact info for each child.
- Coordinated yearly bus routes to each school.
- Analyzed operational processes and paperwork, recommending improvements that enhanced overall efficiency.
- Recommended training programs for staff development.
- Supported teachers in classroom activities and student engagement. and doing bus runs.
- Maintained positive working relationship with fellow staff and management.
- Identified needs of parents promptly and efficiently.
- Created solutions to problems related to efficiency, costs, and profits, especially with the summer field trip program.
Education
Some College (No Degree) - Early Childhood Education
Wright State University
Dayton, OHSkills
- Accounts receivable
- Tuition billing
- Enrollment records
- Licensing compliance
- Staff scheduling
- Summer field trip planning
- Family paperwork tracking
Certification
- Certified in CPR, First Aid, Communicable Diseases, and Child Abuse
References
References available upon request.
Timeline
Co-Administrator/Accounts Receivable
St. James Child Care Center
06.2011 - Current
Some College (No Degree) - Early Childhood Education
Wright State University