STEFANIE ANDRADE
Summary
Highly organized and detail-oriented Executive Assistant/Office Manager with more than 15 years experience supplying thorough, organized administrative support to 4 senior executives and maintains a positive attitude while interacting with demanding clients. Serves as the primary point of contact for both in-house and external phone and website queries. My ambition is to join an established company that offers a rewarding and long-term career.
Overview
19
19
years of professional experience
Work History
Executive Assistant to the President
UFCW Local 1500
Westbury, NY
11.2016 - Current
- Managed the CEO's complex and frequently changing travel arrangements and coordinated the pre-planning of trips.
- Created expense reports, budgets and filing systems.
- Managed external contacts for CEO and kept track of periodic communication needed for priority contacts.
- Conducted research to prepare, gather and proof briefing materials, agendas and decks for all executive-level meetings.
- Developed and maintained an alert system for upcoming deadlines on incoming requests and events.
- Greeted visitors entering the office, determined the nature and purpose of visit and directed them to the appropriate destination.
- Processed travel expenses and reimbursements.
- Directed administrative functions for the directors, principals, consultants and key managers.
- Located and attached appropriate files to incoming correspondence requiring replies.
- Reconciled and processed expense reports for 20 internal and field personnel.
- Coordinated dealer visitations, company special events and other employee morale functions.
Office Manager
Alarm Controls/Assa Abloy
Deer Park, NY
05.2007 - 04.2016
- Focused on Customer Service, creating personal relationships with my customers.Always striving to provide the best service and products no matter how big or small.
- Maintains office services by organizing office operations and procedures; preparing payroll; controlling correspondence; designing filing systems; reviewing and approving supply requisitions; assigning and monitoring clerical functions.
- Maintains office staff by recruiting, selecting, orienting, and training employees, Along with maintaining office staff job results by coaching, counseling, and disciplining employees; planning, monitoring, and appraising job results.
- Contributes to team effort by accomplishing related results as needed.
Education
High School Diploma -
Brentwood High School
Brentwood, NY2006
Skills
- Professional phone etiquette
- Excellent communication skills
- Database management
- Articulate and well-spoken
- Customer service-oriented
- Flexible
- Accurate and detailed
- Excellent planner and coordinator
- Works well under pressure
- Social media knowledge
- Pleasant demeanor
- Appointment setting
- Compensation and benefits
- Payroll
- Invoice processing
- Multi-line phone proficiency
- Travel administration
- Administrative support specialist
- Fluent in English and Spanish: Written and Oral
- Proficient with Windows based computer systems: MS Office, MS Word, Excel, PowerPoint
- Proven leader
- Order entry/billing
- Purchasing/Receiving
- Planning
- Self-Starter
- Administrative Support
- Bookkeeping
- Quickbooks
Timeline
Executive Assistant to the President
UFCW Local 1500
11.2016 - Current
Office Manager
Alarm Controls/Assa Abloy
05.2007 - 04.2016
High School Diploma -
Brentwood High School