Jody Rumore
Senior Executive Assistant
Chagrin Falls,OH
Summary
Dynamic Executive Assistant with a proven track record at Mo Vaughn Enterprises, excelling in strategic planning and proactive problem-solving. Enhanced executive efficiency through meticulous calendar management and exceptional organization, contributing to improved project outcomes and fostering strong stakeholder relationships. Adept at maintaining confidentiality while delivering high-level administrative support.
Overview
3
3
years of professional experience
Work History
Executive Assistant to the President
Mo Vaughn Enterprises
Solon, Ohio
01.2015 - 04.2018
- Organized and coordinated conferences and monthly meetings.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Collaborated with cross-functional teams to achieve project milestones on time and under budget.
- Oversaw administrative staff performance evaluations and provided constructive feedback for professional growth opportunities development.
- Contributed valuable input during senior leadership meetings resulting in better alignment across functions towards shared goals.
- Facilitated seamless communication between the President and key stakeholders, ensuring timely responses to emails and phone calls.
- Developed specialized reports and presentations for the President, ensuring accurate data representation and clear communication of key insights.
- Served as a trusted liaison between the President''s office and internal departments, facilitating efficient collaboration on projects and initiatives.
- Managed sensitive information discreetly, maintaining strict confidentiality in all aspects of executive support.
- Assisted in the development of strategic initiatives, contributing to improved company performance and growth.
- Assisted with the onboarding process for new executive team members, creating a smooth transition for all involved parties.
- Coordinated high-level events with meticulous attention to detail, fostering strong relationships with clients and partners.
- Prepared comprehensive briefing materials for meetings, enabling informed decision-making by the President.
- Enhanced executive efficiency by managing and prioritizing the President''s daily schedule, appointments, and travel arrangements.
- Increased overall productivity by skillfully handling multiple tasks simultaneously while adhering to tight deadlines consistently.
- Proactively identified potential issues or obstacles before they escalated, allowing for timely resolution or mitigation strategies implementation.
- Streamlined office operations for increased productivity, implementing new procedures and organizational systems.
- Provided exceptional customer service when interacting with external clients or partners building positive rapport on behalf of the President.
- Actively participated in organization-wide committees to improve processes while representing the President''s interests effectively.
- Handled confidential and sensitive information with discretion and tact.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Answered high volume of phone calls and email inquiries.
- Used advanced software to prepare documents, reports, and presentations.
- Screened calls and emails and responded accordingly to support executive correspondence.
- Facilitated training and onboarding for incoming office staff.
- Updated spreadsheets and databases to track, analyze, and report on performance and sales data.
- Created and managed office systems to efficiently deal with documentation.
- Took notes and dictation at meetings.
- Worked with senior management to initiate new projects and assist in various processes.
- Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
- Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
- Coordinated events and worked on ad hoc projects.
- Upheld strict timetables by maintaining accurate, balanced calendars.
- Volunteered to help with special projects of varying degrees of complexity.
- Led staff and vendors in providing high level of service for owner and guests.
- Used QuickBooks to produce monthly invoices, reports, and other deliverables.
Education
No Degree - Business
Dowling College
Oakdale 05.2001 -
Skills
Strong decision-making
Office administration
File organization
Proactive problem-solving
Time management expertise
Executive support
Calendar management
Presentation development
Document preparation
Meeting facilitation
Exceptional organization
Budget tracking
Travel planning
Expense reporting
Strategic planning assistance
Information confidentiality
Office management
Invoice processing
Accounting
Mail handling
Staff management
Excel spreadsheets
Customer Service-oriented
Phone etiquette
Administrative support
Bookkeeping
Project planning
Professional and mature
Meeting planning
Payroll
Interpersonal communication
Report analysis
Schedule management
Performance improvement
Travel arrangements
Business administration
Meticulous attention to detail
Policy enforcement
Project oversight
AR/AP
Legal administrative support
Videoconference preparation
Logistics and schedule management
Administrative support specialist
Self-starter
Teamwork and collaboration
Timeline
Executive Assistant to the President
Mo Vaughn Enterprises
01.2015 - 04.2018
No Degree - Business
Dowling College
05.2001 -