STELLA GARCIA
DEPARTMENT OF DEFENSE
San Diego,CA
21
years of professional experience
Detail-oriented administrative professional with over 20 years of experience in customer service and office administration. Proven ability to coordinate logistics, maintain confidentiality, and enhance organizational efficiency.
Work History
Administrative Assistant
20 Years 10 Months- Coordinated scheduling and logistics for departmental meetings and events, ensuring optimal resource allocation.
- Managed correspondence and communications, maintaining information flow between internal teams and external stakeholders.
- Developed and maintained filing systems, enhancing document retrieval efficiency and organization across departments.
- Assisted in preparation of reports and presentations, ensuring accuracy and adherence to organizational standards.
- Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
- Delivered excellent customer service through prompt responses to client inquiries, addressing concerns effectively, and building strong relationships.
- Ensured accurate record-keeping with diligent data entry and database management for vital company information.
- Improved document organization with thorough file maintenance, archiving outdated records as necessary for efficient retrieval when needed.
- Supported executive staff through scheduling meetings, coordinating travel arrangements, and preparing crucial documents.
- Assisted with human resources tasks such as updating employee files or submitting time-off requests per company policy guidelines.
- Collaborated on special projects as assigned by leadership, contributing research findings or coordinating event logistics as needed for success.
- Maintained inventory of office supplies and placed orders.
- Facilitated cross-departmental communication, organizing meetings to discuss project progress and align objectives.
- Maintained confidentiality of sensitive information, adhering strictly to data protection regulations.
- Managed filing system, entered data and completed other clerical tasks.
- Managed phone and email correspondence and handled incoming and outgoing mail and faxes.
- Assisted coworkers and staff members with special tasks on daily basis.
- Managed paper and electronic filing systems by routing various documents, taking messages and managing incoming and outgoing mail.
- Built and maintained excellent customer relationships through timely response to inquiries and going above and beyond to accommodate unusual requests.
- Created and maintained detailed administrative processes and procedures to drive efficiency and accuracy.
Education
Associate of Science - Law
Skills
Customer service
Data entry
Computer skills
Office administration
Timeline
Administrative Assistant
DEPARTMENT OF DEFENSE
11.2000 - 09.2021Read More
UNIVERSIDAD NACIONAL AUTONOMA DE MEXICO
Associate of Science from Law
Read More