STEPHANIE HOBBS
COMMUNITY ISD
Greenville,TX
Summary
Detail-oriented Payroll Specialist with over 7 years of experience in school district payroll and HR/finance coordination. Expertise includes payroll processing, audits, employee deductions, and regulatory reporting. Demonstrates strong organizational skills and consistently meets payroll deadlines.
14
years of professional experience
Work History
Payroll Specialist
3 Years 2 Months- Administered and organized semi-monthly district payroll for 800+ employees totaling approximately $40 million annually.
- Executed comprehensive audits of employee timesheets, ensuring accurate calculation of wages, salaries, hours worked, and overtime pay.
- Executed monthly payroll accruals and meticulously reconciled deduction invoices to maintain financial accuracy for TRS payments and deposits.
- Ensured payroll accuracy through systematic organization and maintenance of records, reports, and supporting documentation.
- Managed payroll reporting processes, ensuring timely submission of forms to the IRS, TWC, TRS, FICA, Medicare, and compliance with Texas new hire reporting.
- Coordinated with HR to integrate employee data into payroll systems, improving information accuracy.
- Developed detailed reports for management analysis, providing insights into payroll trends and discrepancies.
- Assisted employees with questions about paychecks, deductions, and related issues.
- Prepared year-end reports for W-2s, ensuring accuracy and timeliness in tax filing.
- Partnered with external auditors during annual audit cycles, ensuring accurate representation of payroll records.
HR/Finance Coordinator
3 Years 9 Months- Served as a liaison between HR and Finance to improve communication and coordination.
- Supported HR functions with an emphasis on record-keeping, data entry, and accurate personnel records.
- Calculated salaries for new hires, terminations, promotions, and transfers.
- Managed 900+ employee district database, ensuring accuracy and currency of employee information.
- Facilitated cross-functional collaboration by working closely with other departments on financial matters.
- Oversaw fingerprinting and background check procedures, confirming employment eligibility through systematic I-9 information collection and E-Verify.
Registrar/Attendance Clerk
5 Years 2 Months- Directed maintenance of 700+ student database to uphold accuracy in record-keeping for compliance and reporting purposes.
- Managed student enrollment and withdrawal procedures to ensure a smooth transition for all students.
- Oversaw tracking of student attendance and tardiness. Coordinated the issuance of truancy notices and managed the preparation of truancy files for local court processing.
- Led workshops for parents on registration processes, enhancing community engagement and transparency.
Library/Instructional Aide
1 Year 8 Months- Organized library materials and equipment, developed displays and outreach activities to enhance student engagement and promote library resources.
- Graded assignments and reported individual progress to teachers, collaborating with teachers and administrators to ensure adherence to school policies.
- Assisted in implementing new learning tools and materials, supporting the transition to innovative educational systems.
- Provided support during classes, group lessons, and classroom activities.
- Contributed to a positive classroom environment by establishing rapport with students and addressing individual needs.
Education
BAAS - Organizational Leadership
- 3.96 GPA
- Summa Cum Laude
- Phi Theta Kappa Member
Skills
Payroll Processing
Payroll Auditing
Monthly Accruals
Invoice Reconciliation
Texas Teacher Retirement System (TRS)
Employee Data Management
Microsoft Office
Records Management
Deadline Management
Problem-Solving
Timeline
Payroll Specialist
COMMUNITY ISD
06.2023 - 08.2026
HR/Finance Coordinator
GREENVILLE ISD
07.2019 - 04.2023
Registrar/Attendance Clerk
GREENVILLE ISD
04.2014 - 06.2019
Library/Instructional Aide
GREENVILLE ISD
08.2012 - 04.2014
East Texas A&M
BAAS from Organizational Leadership