Stephanie Jones
Summary
I’m an executive assistant and operations professional with over 16 years of experience supporting senior leaders and keeping day-to-day operations running smoothly. I’m someone who naturally brings order to busy environments — managing calendars, communications, events, and details so leadership can focus on the work that matters most. I work best when I can anticipate needs, follow things through to completion, and make sure nothing gets dropped. I value clear communication, discretion, and doing the work thoroughly and calmly.
Overview
14
14
years of professional experience
Work History
Executive Assistant & Event Operations Coordinator
Urban League of Union County
New Jersey
08.2025 - Current
- Support CEO with daily administrative and operational tasks, enhancing overall efficiency.
- Manage CEO's calendar and inbox, prioritizing urgent matters and drafting timely responses.
- Coordinate internal and external meetings, preparing materials and tracking action items for completion.
- Plan and facilitate community, fundraising, and leadership events by managing logistics and vendor coordination.
- Act as a reliable liaison between CEO, staff, partners, and community stakeholders.
- Maintain and organize digital files and correspondence to ensure easy access to up-to-date information.
- Proactively address issues to maintain workflow continuity without increasing stress levels.
Founder & Operations Manager
OneStop Wellness
New Jersey
02.2019 - Current
- Founded and managed a wellness business, overseeing daily operations, scheduling, vendor coordination, and customer communications.
- Handled administrative systems including records, budgeting, inventory tracking, and digital organization.
- Coordinated promotions, events, and community-based initiatives that required planning, organization, and follow-through.
- Managed multiple responsibilities at once while maintaining consistency, organization, and a high level of care.
Executive Administrative Assistant
ICON Health Sciences
Raleigh
09.2016 - 09.2024
- Delivered comprehensive administrative support to senior leaders, including Vice Presidents and Directors.
- Managed calendars, travel arrangements, and meeting logistics for seamless operations.
- Coordinated communication between leadership and internal/external partners to enhance collaboration.
- Processed expense reports and vendor paperwork, ensuring compliance with documentation standards.
- Facilitated hiring processes through interview scheduling, onboarding, and offboarding activities.
- Assisted in project coordination and training calendar management for team organization.
- Maintained confidentiality of sensitive information with accuracy and professionalism.
Human Resources Assistant / Special Education Teacher Assistant
Plainfield Board of Education
Plainfield
07.2012 - 09.2016
- Ensured HR and administrative operations, maintaining data accuracy and producing timely reports.
- Coordinated communication among staff, parents, and administrators to facilitate collaboration.
- Organized documentation and supported compliance processes with precision.
- Exhibited attention to detail and upheld confidentiality in a regulated setting.
Education
Bachelor of Science - Business Management & Administration
Berkeley College
Paramus, New Jersey05.2012
Skills
- Executive inbox and email management
- Calendar and travel coordination
- CEO-level administrative and operational support
- Cross-functional and stakeholder coordination
- Event planning and executive convenings
- Digital organization and records management
- Project intake, tracking, and closure
- Confidential communications and discretion
- Process improvement and operational hygiene
- Meeting and logistics coordination
- Judgment and prioritization strategies
- Decision support
Personal Information
Title: Executive Operations & Administrative Leader
Professional Attributes
- Calm, steady execution under pressure
- Strong bias toward action, closure, and follow-through
- High emotional intelligence and discretion
- Structured, systems-oriented thinker
- Trusted partner to executive leadership
Technology And Tools
- Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Google Workspace
- Calendar & Scheduling Platforms
- Digital File & Records Management Systems
Timeline
Executive Assistant & Event Operations Coordinator
Urban League of Union County
08.2025 - Current
Founder & Operations Manager
OneStop Wellness
02.2019 - Current
Executive Administrative Assistant
ICON Health Sciences
09.2016 - 09.2024
Human Resources Assistant / Special Education Teacher Assistant
Plainfield Board of Education
07.2012 - 09.2016
Bachelor of Science - Business Management & Administration
Berkeley College