I enjoy golf, softball, football, hiking, swimming, and spending time with my family and pets I also have a strong interest in new technology and learning new software, which helps me stay adaptable and continuously improve my work
Stephen Koopman
Monroe,NY
Summary
Detail-oriented professional with a strong background in executive support, adept at managing complex schedules, coordinating meetings, and handling confidential information. Highly skilled in communication, organization, and problem-solving, ensuring seamless office operations. Focused on team collaboration and achieving results, adapting flexibly to changing needs and priorities. Dependable and resourceful, consistently delivering high-quality outcomes.
Overview
24
24
years of professional experience
Work History
Executive Assistant (Contract)
CUMMING GROUP
06.2025 - Current
- Manage executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Prepare comprehensive meeting agendas and minute notes for high-level executive discussions.
- Coordinate executive schedules to optimize time management and prioritize critical tasks.
- Support construction project teams by tracking deadlines and facilitating reporting and communication.
Executive Assistant, President
SILVERLINING, INC.
01.2023 - 02.2025
- Managed executive operations for a $100M luxury residential construction firm, including strategic initiatives and contracts.
- Supported strategic projects by conducting research and providing insights that informed executive decision-making processes.
- Managed executive calendars, coordinating schedules and prioritizing appointments to optimize time management.
- Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
Executive Assistant, Client Coverage
MSCI, Inc.
02.2022 - 12.2022
- Executed onsite meeting operations including equipment, room reservations, and catering needs.
- Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
- Managed travel arrangements, optimizing itineraries for cost-effectiveness and convenience.
- Led six EAs to deliver the largest internal offsite in company history (300+ attendees, 5 locations).
Project Manager, Operations & Sales
DATAROBOT
03.2021 - 01.2022
- Managed 20+ operational projects with 100% on-time delivery using Asana, Jira, and Confluence.
- Developed project plans, including schedules, budgets, and resource allocation.
- Facilitated stakeholder meetings to gather requirements and provide project updates.
Executive Administrator / Project Manager
SILVERLINE (Technology)
12.2019 - 01.2021
- Managed complex calendars, anticipating changing needs and adjusting priorities proactively.
- Coordinated executive leadership meetings and board meetings with action-driven follow-up.
- Facilitated executive-level meetings by preparing agendas, taking minutes, and following up on action items effectively.
- Served as a trusted advisor to executives providing guidance and support in strategic decision making.
Executive Administrator / Project Manager
NGEN Partners (Venture Capital)
01.2016 - 01.2018
- Coordinated scheduling and logistics for meetings, ensuring alignment with strategic objectives.
- Supported executive outreach efforts such as speaking engagements or conference attendance promoting brand visibility.
- Managed complex travel itineraries for executives to ensure seamless transportation logistics during business trips.
Executive Assistant to Vice Chairman
Newmark Grubb Knight Frank (Commercial Real Estate)
01.2002 - 01.2016
- Provided high-level executive support including calendar management, correspondence, and travel.
- Supervised a team of seven executive assistants and supported preparation of presentations, proposals, and research deliverables.
Education
Associate of Science -
UNITED STATES MILITARY ACADEMY PREPARATORY SCHOOL
Eatontown, NJDiploma - undefined
US ARMY BASIC TRAINING
Fort Leonard wood, MOSkills
- High-level executive assistance
- Schedule & calendar planning
- Information confidentiality
- Workplace organization management
- Meeting planning
- Skilled in using Concur
- Office administration
- Strong attention to detail
- Strong problem solver
- Administrative coordination
- MS Office Suite (Word, Excel, PowerPoint, Outlook, Access)
- G Suite (Calendar, Sheets, Docs, Slides, G Drive)
Accomplishments
- Executive Support Excellence: Supported C-suite leaders across multiple industries to maintain productivity and alignment with key priorities.
- Operational Optimization: Streamlined scheduling, communication, and daily operations by standardizing processes and proactively resolving conflicts.
- Project & Program Leadership: Led 20+ cross-functional projects with 100% on-time delivery through effective planning and risk management.
- High-Volume Calendar & Travel Management: Managed complex schedules and global travel across time zones to support smooth executive operations.
- Cross-Functional Collaboration: Partnered with HR, marketing, sales, operations, and project teams to advance key initiatives including reorganizations, budgets.
Interests
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Timeline
Executive Assistant (Contract)
CUMMING GROUP
06.2025 - Current
Executive Assistant, President
SILVERLINING, INC.
01.2023 - 02.2025
Executive Assistant, Client Coverage
MSCI, Inc.
02.2022 - 12.2022
Project Manager, Operations & Sales
DATAROBOT
03.2021 - 01.2022
Executive Administrator / Project Manager
SILVERLINE (Technology)
12.2019 - 01.2021
Executive Administrator / Project Manager
NGEN Partners (Venture Capital)
01.2016 - 01.2018
Executive Assistant to Vice Chairman
Newmark Grubb Knight Frank (Commercial Real Estate)
01.2002 - 01.2016
Diploma - undefined
US ARMY BASIC TRAINING
Associate of Science -
UNITED STATES MILITARY ACADEMY PREPARATORY SCHOOL