Susan Bubel
Overview
1
1
year of professional experience
Work History
Contracting Officer’s Representative (COR), Level III
General Dynamics Information Technology, Inc.
10.2024 - 09.2025
- You are hereby authorized by this designation to take any and all actions with respect (only for Image and Data Capture, Printing, and Mailing Only) to the following which could lawfully be taken by the Contracting Officer, except any action specifically prohibited by the terms of the subject contract and paragraph 7, “LIMITATIONS,” of this designation
- To monitor (in accordance with ACS Directive OCFO 2-108, Contract Monitoring for Program Officials) and to assure that the Contractor performs the technical requirement of the contract, to include inspection and testing of deliverables and evaluation of reports in accordance with the contract terms, conditions, specification, and drawings
- Ensure any inspections performed are necessary to assure compliance with all contract technical requirements and require the Contractor to correct any deficiencies
- Upon technical acceptance of completed work for the government complete a record of inspection and acceptance on the “Material Inspection and Receiving Report,” or other applicable form
- When reports/forms are prepared ensure they are forwarded to the Contracting Officer
- As the individual named in the contract as the ACOR, you are the sole person (other than the CO), after appropriate coordination with the PM, with the authority to communicate technical direction (related to Image and Data Capture, Printing, and Mailing Only) or to recommend final acceptance or rejection to the CO
- To prepare a ACOR Work plan and establish and maintain appropriate record-keeping files
- To review, evaluate and comment on any aspects of the contract and its performance to include problem areas, proposals, and technical issues, and to make written recommendations to the Contracting Officer
- To communicate and coordinate directly with the Contractor to the extent necessary to carry out your duties as ACOR except as prohibited in paragraph 7, “LIMITATIONS” of this designation
- To attend post-award, negotiation, and other conferences
- Assist and participate in the post award orientation
- To coordinate site entry for Contractor/Government personnel as appropriate
- When site visits are conducted, compare actual accomplishments with scheduled and report performance
- Be alert to changes in technical performance that may affect the financial status, personnel, or other elements of performance
- To ensure that Government Furnished Property (GFP), if provided in the contract (including software), is available when required and proper documentation is obtained when such property is transferred
- Review the contractor’s property control system and software configuration management to ensure compliance with Government property clauses and recommend to the CO either approval or disapproval of the system
- To ensure accountability of GFP and Contractor Acquired Property (CAP) is established upon receipt of the property and an auditable record of ownership is maintained (Leased Property must be included)
- Ensure that all Government property, whether government furnished, contractor acquired, leased or contractor fabricated is properly labeled and identified and that the property records are created and maintained
- To monitor the acquisition, control, and disposition of Government Property by the contractor
- Require reports by the contractor for any loss, damage, or destruction of property
- To verify maintenance activities are performed
- To ensure the contractor, in accordance with FAR 45.508, conducts accurate and timely periodic inventories according to an established schedule approved by the Property Administrator
- Have the contractor submit electronic reports indicating the results of the inventories performed
- Document upon discovery any discrepancies, or upon identification of misuse or loss, and resolve all discrepancies
- To provide appropriate notification to the Contracting Officer in any instance when his/her immediate or expeditious decision is required
- Immediately report contractor performance problems to the CO/CS
- To prepare a written evaluation of the contractor's performance within 45 days after completion of any contract
- To provide to the Contracting Officer sufficient evidence of a breach, and suggestion for an appropriate contract remedy, if a breach of contract is identified and assist in evaluating contractor response
- To assist the CO in determining whether to terminate a contract
- To review progress and financial reports, invoices, vouchers, and accept or reject invoices in the Invoice Processing Platform (IPP)
- In cost–reimbursement contracts exceeding $100,000 estimated value, verify conformance with the clause “Payment for Overtime Premiums”
- Also recommend approval and disapproval of overtime in Labor-Hour or Time-and-Material contracts
- Review and make timely recommendations to the CO as to the approval, disapproval, or other action to take concerning a contractor’s submission of (or failure to submit) payment requests, deliverables, interim or final progress and financial reports, or any other requirements of the contract
- Maintain a record/summary of payments to date to ensure that short-term progress is viewed as part of the whole to help monitor payment expenditures against total obligations
- To maintain all necessary records to document and describe the performance of your duties as ACOR, and to distribute such records as applicable
- You are required to submit annual written performance evaluations to the Contracting Officer concerning the Contractor’s progress and performance of the work or items delivered
- You are also required to submit any other reports as indicated in the Contract Monitoring Plan
- If your designation is terminated for any reason before completion of the contract, you will turn over your records to the successor ACOR/COR or obtain disposition instructions from the Contracting Officer
- To provide advice and assistance to the Contracting Officer in other areas of contract administration which are not specifically covered in this designation
- Keep the CO informed of all communications with the contractor in order to prevent possible misunderstandings or situations that could become the basis for future claims against the Government
- Only the requirements written (related Image and Data Capture, Printing, and Mailing Only) in the contract can be asked of the contractor
- If additional requirements seem necessary, discuss them with the CO and PM, but do not try to enforce them unless the CO modifies the contract in writing
- To review and recommend in writing contract modification requests or changes to the SOW and period of performance necessary to accomplish the objective of the contract
- Prepare a technical evaluation to support a determination that the change is not outside the scope of the contract
- For contractor-initiated changes, direct the contractor to submit a written description that includes the effect of the changes on the contract terms and conditions
- Review the submission and send it to the CO with your recommendation
- To recommend, in writing, to the CO whether an option should be exercised under the contract (given a contract awarded with options and an option clause)
- Submit market research data to the CO to support the recommendation to exercise the option
- To submit procurement request(s) for additional services/tasks
- To assist the CO, if asked, in administering Stop Work Orders
- To notify the CO about a delay in the delivery or performance schedule under the contract
- To assist the CO in analyzing a claim, recommend a settlement position, and participate in the resolution process
- To advise the CO, at the completion of the contract, as to the receipt of all items, services and reports required under the contract, and the compliance with all contract provisions
- Also, recommend a disposition of any Government Furnished/Contractor Acquired property in the possession of the contractor, and verify the usage of any Government-owned consumable furnished under the contract
- To ensure that security requirements for contractors are adhered to in accordance with ACS Directive OM: 5-101, Contractor Employee Personnel Security Screenings
- To inform the CO in writing of any work (related to Image and Data Capture, Printing, and Mailing Only) being performed by the contractor that is not authorized in the scope of the contract
Timeline
Contracting Officer’s Representative (COR), Level III
General Dynamics Information Technology, Inc.
10.2024 - 09.2025