Susie Baker
Mountain Home,Arkansas
Summary
Professional with over 10 years in Administration. Able to communicate effectively with Owners, Architects, Engineers, Municipal officials, and most importantly subcontractors.....to resolve issues and create a positive image for your organization. Results-driven Executive Project Coordinator with proven track record in managing complex projects, coordinating cross-functional teams, and achieving project goals. Skilled in strategic planning, risk management and problem-solving. Significant contributions made in cost reduction and process enhancements in previous roles. Demonstrates strong leadership qualities and excellent communication skills that foster team collaboration and client satisfaction.
Overview
10
10
years of professional experience
1
1
Certification
Work History
Executive Project Coordinator
AVI Hotels, LLC
New Braunfels, Texas
11.2021 - 05.2024
- Onsite supervision of project and safety monitoring
- Scheduling Inspections
- Reviewing all billings, reconciling all invoices, and monitoring operating expenses
- Process subcontractors pay applications and waivers to prepare General Contractor's monthly pay applications for submission to the Owner
- Coordination of all project startup documentation such as insurance requirements, contract documents, permits and other required documentation for the Owner and Executive team
- Process RFI's, submittals, and assist with project buyout
- Update and maintain Excel logs for each or input to Procore
Accounting Assistant
Central Texas Water Maintenance
Creedmoor, Texas
10.2020 - 11.2021
- Tracking Invoices incoming and outgoing
- Entering Invoices in Accounting system
- Management of Project progress
- Directing incoming phone calls
Director of Administration/Field Operations
Matson Coatings, LLC
San Marcos, Texas
02.2019 - 09.2020
- Overseeing day to day operations in the office and the field
- Entering payroll and ensuring hours and wage rates including certified payroll is accurate
- Completing new hire packets, reviewing, and confirming all legal documentation is correct
- Ordering materials for field operations and facilitating delivers to and from the jobsite
- Reviewing all billings, reconciling all invoices, and monitoring operating expenses
- Coordination of all project startup documentation such as insurance requirements, contract documents, permits and other required documentation for the Owner and project management
Construction Project Coordinator
Wurzel Builders, LTD.
Austin, Texas
08.2014 - 03.2018
- Facilitate the creation, management and education of subcontractor and vendor contracts, change orders, submittals, pay applications, and closeout documents
- Provide support for project management and field superintendents throughout course of projects
- Familiarity with project specifications and contract documents to determine construction requirements and plan procedures
- Interact with managerial and technical personnel, other departments, and contractors to solve problems and coordinate activities
- Ordering and requisition of materials and supplies
- Record information such as personnel production, and operational data on specified forms
- Knowledge of Procore Construction Management software
- Trained co-workers and subcontractors on the use, implementation, and integration into each construction project
Admissions Coordinator
Southern Career Institute
Austin, Texas
02.2014 - 08.2014
- Clerical, coordination of all enrolling students, including verifying transcripts, education history and processing applications
- Completed expense reports for staff including the Director of Education
- Maintain accurate, detailed reports and records
Education
Administration
Southern Careers Institute
Austin, TexasSkills
- Document Management
- Meeting facilitation
- Cost Control
- Work Planning and Prioritization
- Vendor Selection
- Quality Assurance
- Team Leadership
- Team Collaboration
- Phone and Email Etiquette
- Relationship Building
- AR/AP
- Multitasking
- Vendor Management
- Contract Creation/Management
Certification
- Administration Certificate
- Management Skills Certification
- Associated Builders and Contractors, Inc. (ABC) Certificate - Print Reading Commercial and Multi-Family Residential
- OSHA 10 Certificate
- Procore Certified | Company Trainer
- Certificate for Basic Electrical Plans
References
References available upon request.
Timeline
Executive Project Coordinator
AVI Hotels, LLC
11.2021 - 05.2024
Accounting Assistant
Central Texas Water Maintenance
10.2020 - 11.2021
Director of Administration/Field Operations
Matson Coatings, LLC
02.2019 - 09.2020
Construction Project Coordinator
Wurzel Builders, LTD.
08.2014 - 03.2018
Admissions Coordinator
Southern Career Institute
02.2014 - 08.2014
- Administration Certificate
- Management Skills Certification
- Associated Builders and Contractors, Inc. (ABC) Certificate - Print Reading Commercial and Multi-Family Residential
- OSHA 10 Certificate
- Procore Certified | Company Trainer
- Certificate for Basic Electrical Plans
Administration
Southern Careers Institute
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