Administrative
SUZANNE COX
Meals on Wheels of Hendricks County
Avon,IN
25
Years of experience
Community-focused operations professional combining nonprofit leadership, fundraising coordination, and administrative support. Known for managing QuickBooks billing, monthly board reporting, event logistics, and cross-functional communication while maintaining organized records and reliable follow-through.
Work History
Program Director
7 Years 2 Months- Leveraged existing networks to secure funding for charitable efforts of Hendricks County Meals on Wheels program.
- Developed volunteer network to enhance support for program initiatives.
- Liaised with the medical community, legal counsel, dietitians, and kitchen associates to coordinate meal preparations.
- Work with the Meals on Wheels Board to represent the purposes and needs of the organization to the public.
- Make appropriate arrangements for supplementing the cost of meals for those clients that are unable to pay for meals.
- Compiled monthly board meeting reports and annual reports for general membership presentation.
- Have all Accounts Receivable billing done by the 5th working day of each month via Quickbooks.
Administrative / Personal Assistant
17 Years 5 Months- Coordinated personal travel arrangements for the CEO and family to ensure smooth itineraries.
- Ensured tactful handling of sensitive and confidential information.
- Provided relevant information to associates and followed up on outstanding issues to facilitate timely resolution.
- Collected, organized, and analyzed information from high-level executives to support informed decision-making.
- Maintained accurate financial records for PWG Real Estate, Galyan & Son, and Red Pine Real Estate to support effective financial management.
Fundraising Event Coordinator / Contractor
3 Years 10 Months- Solicited donations from organizations and companies for live and silent auction items, enhancing auction quality.
- Created a PowerPoint slide show for live auction.
- Collaborated with GiveSmart personnel to facilitate mobile bidding processes. to successfully use mobile bidding devices for silent auction.
- Organized event invitation lists, tracked RSVPs, and coordinated check-in/out process for volunteers and vendors.
- Established and maintained event calendars and timelines, ensuring all tasks were completed on schedule.
- Establishing a strong rapport with the event chairperson and committee.
Fundraising Event Coordinator / Contractor
9 Years 2 Months- Solicited solely over $20,000 in auction items, increased revenue by 20% each year.
- Developed and maintained detailed calendars and timelines for each event.
- Organized event invitation lists, tracked RSVPs, and managed check-in/check-out processes for volunteers and vendors.
- Negotiated best rates for supplies and services, lowering costs by 15%.
- Fostered collaboration with BidPal personnel, building strong working relationships.
- Served as a notary public in Indiana, providing notarization services for legal documents.
Account Executive
3 Years 8 Months- Developed and managed business plans and annual budgets for 90 account portfolio, aligning with organizational strategies.
- Exceeded goals by diplomatically resolving member and client issues while maintaining strong relationships.
- Trained and supported personnel in sales, marketing, operations, and customer service to enhance team capabilities.
Education
Bachelor's Degree - Marketing
Skills
Project management
Program Evaluation
Budgeting
Vendor Negotiations
Planning
Technical Software
Microsoft Office
Digital Engagement
Strong Organizational Skills
Exceptional Interpersonal Skills
Conflict Resolution
Creative Thinker
Timeline
Fundraising Event Coordinator / Contractor
Ducks Unlimited, Indianapolis
11.2013 - 09.2017Read More
Program Director
Meals on Wheels of Hendricks County
07.2013 - 09.2020Read More
Fundraising Event Coordinator / Contractor
The Conservation Fund
04.2004 - 06.2013Read More
Administrative / Personal Assistant
Patrick W Galyan, Retired CEO
07.2002 - 12.2019Read More
Account Executive
Resort Condominiums International
10.1995 - 06.1999Read More
Indiana University
Bachelor's Degree from Marketing
Read More