SYLVIA BELTRAN
Fresno,CA
Overview
20
20
years of professional experience
Work History
Administrative Assistant
Lawson Mechanical Contractors
Fresno, CA
10.2022 - Current
- Ensure the office runs smoothly and assists management with day to day tasks. Carry out all procedures with urgency and accuracy. Organized and comfortable working independently.
- Construction office experience.
- Proficient in the use of Window, Microsoft Word/Excel/Outlook and Adobe or Bluebeam.
- Familiarity with online Office/Construction database portals.
- Excellent organizational, writing and communication skills.
- Ability to work with minimal supervision and prioritize varied tasks in order to meet deadlines.
- Some knowledge of submittals, RFIs, change orders and other related processes a plus.
- Responsibilities:
- Prepare, organize and manage distribution of documents.
- Manage and maintain prequalification requests.
- Assist project managers in maintaining construction logs.
- Prepare and issue procurement documents, including purchase orders in Spectrum.
- Maintain electronic filing system.
- Coordinate with Corporate office on HR and Accounting issues.
- Answer incoming phone calls and sort mail.
- AP/AR, payroll reconciliation, time entry utilizing Trimble/Spectrum, Kojo, programs.
Project Administrator
Teter, Inc.
Fresno, CA
01.2021 - 05.2022
- Create new project profiles and assign project number/phase IDs.
- Prepare proposals and contracts, contract modifications and track document approval with clients.
- Assist project managers with preparing work plans, data entry, report variances from work plans and budgets, update non-negotiables in Ajera, including contact, work plan and Quality Assurance.
- Prepare financial management reports, assist with monthly billing review/invoice cycle, ensure accurate billings, follow-up on collections, review and code consultant invoices.
- Assist project managers with internal/external project delivery submittals, communication and documentation.
- Support team with specification preparation. Assist with team meetings, including scheduling, agenda preparation, and follow-up. Facilitate training of new employees.
Project Coordinator & Administrative Assistance - Facilities
Table Mountain Casino
Friant, CA
01.2006 - 01.2021
- Provided construction management services for the $500 million new casino and assisted with daily business operations.
- Maintained construction documents for billing, submittals, RFI logs, meeting minutes and department correspondence.
- Assisted with coordinating facility projects, inspection schedules, memos and safety training records.
- Received incoming requests for services and assigned on a priority basis for internal departments, design teams and construction department.
- Coordinated meeting requests, including meeting minutes with Rancheria departments, local governments agencies, contractors, design and inspection teams.
- Tracked capital spending for variety of projects with multiple contracts, directed hire of sub-trade contractors, general contractors and specialty vendors.
- Prepared status reports for executive staff, board of directors and tribal gaming commission.
- Distributed design directives to contractors, design builders, and inspectors.
- Reviewed all contractor, architectural, vendor and inspector invoices for completeness and accuracy.
- Served as accounting resource for Casino's accounting department to ensure accurate ledger postings.
- Facilitated accurate and timely communications between all project stakeholders.
- Prepared and maintained annual construction project budget summaries according to sub-project.
- Maintained file of all project records to be submitted to Casino management upon completion of multi-year project.
Timeline
Administrative Assistant
Lawson Mechanical Contractors
10.2022 - Current
Project Administrator
Teter, Inc.
01.2021 - 05.2022
Project Coordinator & Administrative Assistance - Facilities
Table Mountain Casino
01.2006 - 01.2021