Sylvia Vasquez
Porter,TX
Summary
Professional with extensive experience in office administration and customer service, adept at managing front desk operations and maintaining efficient office workflows. Demonstrated ability to perform bookkeeping tasks, including payroll administration and budget preparation, while ensuring timely processing of invoices and payments. Developed effective communication strategies that facilitated collaboration between departments, contributing to improved operational efficiency. Proven track record in organizing company events and managing inventory levels to support organizational needs.
Overview
9
9
years of professional experience
Work History
Office Manager
B2B Labor Services
Houston, Texas
01.2024 - 03.2025
- Performed general bookkeeping duties such as reconciling bank statements and creating journal entries.
- Analyzed data from various sources to identify trends and make recommendations for improvement.
- Developed effective communication strategies between departments within the organization.
- Created spreadsheets in Excel to track data such as vacation requests, sick days .
- Assisted in developing budgets for departmental expenses.
- Processed payroll accurately ensuring all employees were paid on time.
- Organized company events including holiday parties, team building activities .
- Answered phone calls, responded to emails, routed mail and coordinated courier services.
- Maintained filing system for records, correspondence and other documents.
- Ordered supplies and equipment to maintain adequate inventory levels.
- Supervised staff members, organized schedules and delegated tasks.
- Assisted in recruiting, onboarding and training new employees.
- Assisted with the preparation of budgets, forecasts and financial statements.
- Responded to customer inquiries via phone or email in a professional manner.
- Managed front desk operations including greeting visitors, answering questions or directing them to appropriate personnel.
- Monitored inventory levels and placed orders when needed.
- Tracked invoices and payments to ensure accuracy of accounts receivable and payable information.
- Managed office inventory and placed new supply orders.
- Handled scheduling and managed timely and effective allocation of resources and calendars.
- Administered payroll and maintained proper documentation of employee personnel.
Administrator Coordinator
SinglePoint.
Humble, Texas
09.2022 - 01.2024
- Created spreadsheets to track departmental expenses and budget allocations.
- Developed administrative processes to improve efficiency within the organization.
- Tracked inventory levels of office supplies and placed orders when necessary.
- Answered phone calls from customers or other departments in a courteous manner.
- Performed data entry tasks into various software programs.
- Processed incoming and outgoing mail on a daily basis.
- Handled confidential information in a professional manner.
- Provided customer service assistance when necessary.
- Coordinated with other supervisors, combining group efforts to achieve goals.
Administrator Coordinator
TRAC Labor Services
Houston
02.2016 - 09.2022
- Created spreadsheets to track departmental expenses and budget allocations.
- Developed administrative processes to improve efficiency within the organization.
- Tracked inventory levels of office supplies and placed orders when necessary.
- Answered phone calls from customers or other departments in a courteous manner.
- Provided support to executive staff by completing research projects and preparing presentations.
- Performed data entry tasks into various software programs.
- Managed the daily operations of the office, including scheduling appointments, ordering supplies, and responding to inquiries.
- Assisted with special projects as needed in order to meet organizational objectives.
- Processed incoming and outgoing mail on a daily basis.
- Assisted with onboarding new employees by providing orientation materials and training resources.
- Generated purchase orders as requested by authorized personnel.
- Provided customer service assistance when necessary.
Education
High School Diploma -
C.E. King High School
Houston, TX05-2010
Skills
- Bookkeeping
- Data analysis
- Payroll administration
- Office organization
- Customer service
- Event coordination
- Team management
- Inventory management
- Scheduling
- Effective communication
- Staff training
- Organizational skills
- Credit and collections
- Relationship building
- Office administration
- Operations management
- Staff management
- Data entry
Languages
English
Full Professional
Spanish
Professional
Timeline
Office Manager
B2B Labor Services
01.2024 - 03.2025
Administrator Coordinator
SinglePoint.
09.2022 - 01.2024
Administrator Coordinator
TRAC Labor Services
02.2016 - 09.2022
High School Diploma -
C.E. King High School