Tabitha Lopez
Greenspoon Marder LLP
The Bronx
1
Language
12
years of professional experience
Organized Administrative Professional experienced in supporting law firms, pharmaceutical operations, and hospital departments. Enhanced office efficiency through effective attorney support, high-volume communications, and meeting coordination. Delivered exceptional customer service while managing front desk operations and fostering a welcoming environment for clients and team members.
Work History
Lead Receptionist / Administrative Assistant
2 Years 11 Months- Manage incoming calls for eight firm offices serving more than 250 employees, routing inquiries to the appropriate attorneys and staff.
- Welcome clients and guests, provide hospitality, and prepare visiting-attorney offices with supplies, door nameplates, and organized workspaces.
- Process and organize legal documents and client materials for attorneys in the Foreclosure and Litigation departments.
- Welcomed clients and guests, ensured hospitality, and prepared visiting-attorney offices with necessary supplies, door nameplates, and organized workspaces.
- Assisted with attorney and staff events monthly, coordinating preparation, organization, and hospitality to enhance event experience.
- Monitored office inventory and purchase orders, coordinated deliveries, and processed document shipments through FedEx, UPS, and USPS to maintain operational flow.
Receptionist / Administrative Assistant
7 Years 9 Months- Managed high volume of incoming calls, connecting clients with case managers and attorneys to ensure timely communication.
- Coordinated calendars and meetings while maintaining spreadsheets to organize client information and addresses for easy access.
- Received and distributed incoming USPS mail and FedEx and UPS packages to ensure prompt delivery to appropriate personnel.
Administrative Assistant
4 Months- Coordinated conference appointments and managed calendars to ensure efficient scheduling for multiple stakeholders.
- Operated five-line telephone system, routed calls to appropriate administrators, and provided translation assistance to enhance communication.
- Managed purchase orders and office supply purchasing to maintain adequate inventory levels and support office operations.
- Negotiated contract termsed
Education
High School Diploma - Business Management / Executive Business Administration
Skills
Legal support
Client hospitality
Calendar management
Court preparation
Supply chain management
Corporate event coordination
Document preparation
Mail logistics
Microsoft Office
Strong organization
Organizational management
Office compliance
Languages
Spanish
Professional Working
Timeline
Lead Receptionist / Administrative Assistant
Greenspoon Marder LLP
11.2023 - CurrentRead More
Receptionist / Administrative Assistant
Law Offices of Michael Lamonsoff
05.2015 - 02.2023Read More
Administrative Assistant
Human First Inc.
12.2014 - 04.2015Read More
Baruch College
High School Diploma from Business Management / Executive Business Administration
Read More