Tahmina Maudodi Abedi

• Coordinated travel arrangements, including flights, hotels, car rental reservations, and ground transportation.
• Tracked and submitted employee timesheets to prepare for payroll processing.
• Received and distributed mail, letters and packages.
• Provided administrative support to department staff including typing letters and reports; preparing mailings; photocopying; collating; faxing; scanning documents.
• Handled incoming calls and directed callers to appropriate department or employee.
• Assisted in the preparation of budgets by collecting data and inputting information into spreadsheets.
• Prepared and distributed agendas, minutes, presentations and other related materials for meetings.
• Answered incoming calls promptly and professionally; provided callers with accurate information or directed them to appropriate departments and personnel when necessary.
• Developed administrative processes to achieve organizational objectives and improve office efficiency.

• The goal of the Promote Women’s Leadership Development (WLD) program in Afghanistan was to build confidence in Afghanistan’s most talented young women, encourage them to participate fully in society and to become future leaders.
• WLD’s target cohort was young women in grade school through High School in five Province of Afghanistan, Kabul, Balkh, Nangarhar, Kandahar and Herat.
• Managed administrative support for program events and coordinated program activities i.e., competitions (sport, drawing, etc.) and graduation ceremonies for 25,0000 participants in five provinces of Afghanistan.
• Drafted all the correspondence of WLD project including memos, letters.
• Coordinated and organized quarterly training and events for 60 program staff and supporters (Province Project Leaders, Course Facilitators, School Principals and Ministry of Education staff).
• Edited (for clarity, completeness, and proper use of English) weekly, quarterly and annual reports from 5 provinces for the Directorate Chief of Mission and submission to USAID.
• Interviewed, selected 25 Course Facilitators, assisted HR with payroll, onboarding, attendance, leaves, etc.
• Monitored lesson plans and work plan deliverables, regularly guided course facilitators on database usage.
• Managed USD 21 millions program implementation budget including monthly and quarterly reviews, , reconciliation, budget analysis and allocation of resources.
• Maintained purchase requisitions, working with contract, grant, and procurement departments.
• Coordinated with the Deputy Ministry General of Education to ensure smooth delivery of WLD programs.
• Organized required “pre-service” and “in-service” (train-the-trainer) training programs for Course Facilitators.
• Coordinated all travel arrangements of program staff and obtained necessary clearances with Finance Department.
• Maintained positive relationships with internal and external auditors; responded to findings and recommendations.
• Assessed program effectiveness through data analysis and performance indicators.

• Drafted correspondence (memos, letters) to Ministry of Higher Education, Ministry of Women’s Affairs, etc.
• Prepared budgets for events in all provinces; Graduation Ceremonies, Family Day, etc.
• Assisted in organizing quarterly training for 150 individuals involved in program implementation.
• Updated Share Point files and maintained hard copies of all documents.
• Wrote “success stories” of students and graduates using information from the provinces.
• Prepared consolidated meeting minutes of 25 course facilitators and 5 provincial team leaders on a regular basis.
• Prepared purchase requisitions for material required in provinces and project office in Kabul and followed up with Contract, Grants and Procurement Departments.
• Kept track of attendance and leave records of Course facilitators of the program.
• Coordinated logistics for activities and events.

Intern (rotations: Communications, Training, HR, Finance, Monitoring & Evaluation).

• Managed the collection and documentation of new applications for the WLD program.
• Maintained participant’s weekly attendance through reports from course facilitators.
• Liaised between WLD training team and WLD participants on challenges, recommendations, problems, and issues to be addressed to increase success of the program.
• Scheduled appointments, meetings and took minutes whenever necessary.
• Created/updated records with new files and information.
• Assisted the team in curriculum technical reviews, and other activities as required.

• Assisted company team members in all administrative matters including, drafting correspondences, providing administrative supplies, transportation, organizing meetings and conferences, record maintenance (hard and soft), etc.
• Managed all the internal and external correspondence.
• Managed the day-to-day activities of headquarters’ staff including the oversight of all office records, ordering and maintenance of office equipment; furniture; heating and water systems and supplies.
• Reviewed all expenditures and ensured that those expenses were relevant and limited to the budget.
• Met or exceeded goals on time with minimum resources.
• Managed timely payments of all utility bills (electricity, water, telephones, and internet).