Tammy Douthitt-Graves
Wisconsin Dells,United States of America
Summary
Aquired a strong leadership with students and the ability to motivate. Hands on Manager - well organized, detail oriented, creative thinker. Developed several exciting opportunities for students abroad.
Overview
18
18
years of professional experience
Work History
International Recruiting Coordinator
Wilderness Resort
12.2023 - Current
- ESSENTIAL DUTIES AND RESPONSIBILITIES: this list of duties and responsibilities is not all inclusive and may be expanded to include other duties and responsibilities, as management may deem necessary from time to time
- Build and maintain J-1 SWT spreadsheets containing employee information such as personal data, compensation, attendance, and termination date and reason for all participants
- Assist the Human Resources Manager with the interviewing of J-1 SWT participants
- Responsible for entry of all J-1 SWT new hire information into payroll system
- Enter employee pay card data into payroll system
- Ensure SWT participants receive pay card in a timely manner
- Schedule, direct and maintain log of all J-1 SWT orientations
- Schedule and ensure all J-1 SWT staff apply for a Social Security card; Update payroll system with Social Security numbers once received
- Update and maintain J-1 SWT student spreadsheet to reflect hired, arrived, canceled, and terminated
- Provide weekly update to management regarding arrival of J-1 SWT participants
- Provide J-1 SWT participants with welcome email prior to arrival, including information on housing and further directions on what to bring and how to get to our location
- Organize and coordinate 2 cultural activities per month for the J-1 SWT staff
- Work with Management to ensure staff has the day off to attend events
- Provide visa sponsors with updates regarding J-1 SWT staff disciplinary actions, terminations and other concerns as they arise
- Assist the Employee Housing Coordinator with scheduling housing departure inspections as needed
- Run weekly reports to ensure all student payroll information has been entered correctly and in its entirety into the Payroll system
- Answer, screen and direct telephone calls; take and deliver messages; answer inquiry whenever possible
- All other duties as assigned by management
- International Travel Required
- Ability to travel internationally a minimum of 3 times per year
- Duration of trip may vary but may be up to 12 days per trip
- Aquired a strong leadership with students and the ability to motivate
- Hands on Manager - well organized, detail oriented, creative thinker
- Developed several exciting opportunities for students abroad
- Annual Salary 47000
- Human Resources Department
Admin. Asst.
Wilderness Resort
05.2021 - Current
- Verify employee punch records and attendance shift by shift
- Correct any employee punch errors to ensure employees are properly paid for their time
- Ensure all Housekeeping staff are reaching their weekly hour minimums for Employee Insurance Programs and Contracted Guaranteed Weekly Hour Averages
- Work with other department managers and administrators if/when employees work across departments to ensure proper timekeeping and scheduling is kept
- Issue appropriate warnings in accordance with the progressive discipline policy for attendance or timeclock related violations as well as uniform policy violations
- Verify that all housekeeping terminations have been processed and/or complete all Housekeeping employee termination notices as directed by housekeeping managers
- Complete monthly inventory of housekeeping supplies and equipment at all properties, advises Housekeeping Director of items to be purchased
- Update all MSDS Binders / Red Emergency Action Plan Binders at all properties
- Conduct and/or monitor all new hire interviews, orientations and job placement to housekeeping departments
- Issue staff uniform items, manage uniform stock, and re-order as necessary
- Assist in various Housekeeping Training Videos for New Hire Staff as well as Re-Training efforts with current housekeeping staff
- Track and maintain relevant data provided through housekeeping managers for various projects at all properties – such as: Deep Clean Data, Bed Inspections Data, Other Special Projects Data, etc
- Serve as the primary management contact for employees during designated department 'office hours.'
- Ensures all necessary employee forms are completed and submitted properly and in a timely fashion
- Assists in coordinating various activities designed to promote and maintain a high level of employee morale
- Develop a high level of resort and housekeeping knowledge
- All other duties as assigned by management
- Gained a reputation for working well on a team
- Earned Employee of the Month, and the Quarter in 2022
- Maintain a skill of being well organized and able to keep things in order
- Complete trainings offered by the company over 3 years
- Annual Salary 36000
- Housekeeping Department
- Number of employees supervised 400
- Reports to Joe Seep
Administrative Assistant
Sauk Prairie School District
04.2019 - Current
- Fluent in Skyward Student/Financial Systems
- Maintain Substitutes in Frontline
- Budgeting and Purchase orders
- Create Awards and Graduation Preparation
- Answer phone calls and direct calls appropriately
- Answer a variety of questions
- Greet and direct visitors
- Man the security switches
- Collect monies for lunch, activities, etc
- Record amounts in student accounts
- Make deposits daily
- Monitor all E-funds emails
- Schedule all sports activities in facilities scheduler
- Register all students
- Sort US mail and district mail as needed
- Order all supplies and inventory for office
Bartender
Smokey Jo's Real Pit Barbecue
06.2017 - Current
- Prepare alcoholic or non-alcoholic beverages for bar and patrons
- Interact with customers, taking orders and serving snacks and drinks
- Assess bar customers' needs and preferences and making recommendations
- Plan and present bar menu
- Check customers' identification and confirm it meets legal drinking age
- Restock and replenish bar inventory and supplies
- Stay guest focused and nurture an excellent guest experience
- Comply with all food and beverage regulations
District Registrar
Park Forest-Chicago Heights School District
02.2015 - 04.2019
- Provided administrative and clerical support to the Superintendent
- Responsible for all new and returning student registrations in the district
- Administered various complex statistical records for enrollment procedures
- Ensured compliance to school regulations and procedures
- Supervised registration process for all new students to ensure eligibility
- Collected and evaluated all registration forms with health records and emergency cards
- Maintained record of transcripts from student’s previous school
- Managed and transferred phone calls from the registrar's office to required departments
- Evaluated and authenticated every record of school students
- Coordinated with parents and provided required information for student academic records
- Entered student records in the Skyward Student Information System (SIS)
- Updated records in the Illinois State Board of Education (ISBE) database
District Administrative Secretary
Park Forest-Chicago Heights School District
08.2011 - 02.2015
- Coordinated a wide variety of programs and activities, purchase orders, district meetings, state testing, and professional development schedules
- Maintained a wide variety of documents, files and records for the purpose of providing up-to-date reference and audit trail
- Maintained inventories of district supplies and materials
- Maintained student attendance and enrollment data for district, state and federal requirements
- Prepared a wide variety of reports and written materials budgets, memos, letters, flyers, handbooks, discipline, truancy and suspension reports
- Processed a variety of documents and materials, purchase orders, time sheets, work orders
- Responded to inquiries from a variety of internal and external parties by phone, letter and/or in person
Secretary
Park Forest-Chicago Heights School District
08.2007 - 07.2011
- Provided administrative assistance to Principal and teaching staff
- Answered phone calls and made parents appointment for meeting principal
- Communicated with parents on the progress and regress of their wards
- Reviewed and supported in implementing policies for administration
- Organized, monitored, and maintained all school records and assisting in audits
- Managed and maintained school correspondence records, students grades, and petty cash
- Prepared daily and monthly pupil attendance records as per State and Federal requirements
- Maintained and updated student records in the the Skyward Student Information System (SIS)
Education
High School Diploma -
Deer Valley High School
Glendale, AZ06-1988
Skills
- Talent acquisition
- Interview scheduling
- Candidate sourcing
- Resume screening
Timeline
International Recruiting Coordinator
Wilderness Resort
12.2023 - Current
Admin. Asst.
Wilderness Resort
05.2021 - Current
Administrative Assistant
Sauk Prairie School District
04.2019 - Current
Bartender
Smokey Jo's Real Pit Barbecue
06.2017 - Current
District Registrar
Park Forest-Chicago Heights School District
02.2015 - 04.2019
District Administrative Secretary
Park Forest-Chicago Heights School District
08.2011 - 02.2015
Secretary
Park Forest-Chicago Heights School District
08.2007 - 07.2011
High School Diploma -
Deer Valley High School
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