Tammy Douthitt-Graves
Wisconsin Dells,United States of America
Summary
Aquired a strong leadership with students and the ability to motivate. Hands on Manager - well organized, detail oriented, creative thinker. Developed several exciting opportunities for students abroad.
Overview
18
18
years of professional experience
Work History
International Recruiting Coordinator
Wilderness Resort
Wisconsin Dells, Wisconsin
12.2023 - Current
- ESSENTIAL DUTIES AND RESPONSIBILITIES: this list of duties and responsibilities is not all inclusive and may be expanded to include other duties and responsibilities, as management may deem necessary from time to time
- Build and maintain J-1 SWT spreadsheets containing employee information such as personal data, compensation, attendance, and termination date and reason for all participants
- Assist the Human Resources Manager with the interviewing of J-1 SWT participants
- Responsible for entry of all J-1 SWT new hire information into payroll system
- Enter employee pay card data into payroll system
- Ensure SWT participants receive pay card in a timely manner
- Schedule, direct and maintain log of all J-1 SWT orientations
- Schedule and ensure all J-1 SWT staff apply for a Social Security card; Update payroll system with Social Security numbers once received
- Update and maintain J-1 SWT student spreadsheet to reflect hired, arrived, canceled, and terminated
- Provide weekly update to management regarding arrival of J-1 SWT participants
- Provide J-1 SWT participants with welcome email prior to arrival, including information on housing and further directions on what to bring and how to get to our location
- Organize and coordinate 2 cultural activities per month for the J-1 SWT staff
- Work with Management to ensure staff has the day off to attend events
- Provide visa sponsors with updates regarding J-1 SWT staff disciplinary actions, terminations and other concerns as they arise
- Assist the Employee Housing Coordinator with scheduling housing departure inspections as needed
- Run weekly reports to ensure all student payroll information has been entered correctly and in its entirety into the Payroll system
- Answer, screen and direct telephone calls; take and deliver messages; answer inquiry whenever possible
- All other duties as assigned by management
- International Travel Required
- Ability to travel internationally a minimum of 3 times per year
- Duration of trip may vary but may be up to 12 days per trip
- Aquired a strong leadership with students and the ability to motivate
- Hands on Manager - well organized, detail oriented, creative thinker
- Developed several exciting opportunities for students abroad
- Annual Salary 47000
- Human Resources Department
Admin. Asst.
Wilderness Resort
Wisconsin Dells, United States of America
05.2021 - Current
- Verify employee punch records and attendance shift by shift
- Correct any employee punch errors to ensure employees are properly paid for their time
- Ensure all Housekeeping staff are reaching their weekly hour minimums for Employee Insurance Programs and Contracted Guaranteed Weekly Hour Averages
- Work with other department managers and administrators if/when employees work across departments to ensure proper timekeeping and scheduling is kept
- Issue appropriate warnings in accordance with the progressive discipline policy for attendance or timeclock related violations as well as uniform policy violations
- Verify that all housekeeping terminations have been processed and/or complete all Housekeeping employee termination notices as directed by housekeeping managers
- Complete monthly inventory of housekeeping supplies and equipment at all properties, advises Housekeeping Director of items to be purchased
- Update all MSDS Binders / Red Emergency Action Plan Binders at all properties
- Conduct and/or monitor all new hire interviews, orientations and job placement to housekeeping departments
- Issue staff uniform items, manage uniform stock, and re-order as necessary
- Assist in various Housekeeping Training Videos for New Hire Staff as well as Re-Training efforts with current housekeeping staff
- Track and maintain relevant data provided through housekeeping managers for various projects at all properties – such as: Deep Clean Data, Bed Inspections Data, Other Special Projects Data, etc
- Serve as the primary management contact for employees during designated department 'office hours.'
- Ensures all necessary employee forms are completed and submitted properly and in a timely fashion
- Assists in coordinating various activities designed to promote and maintain a high level of employee morale
- Develop a high level of resort and housekeeping knowledge
- All other duties as assigned by management
- Gained a reputation for working well on a team
- Earned Employee of the Month, and the Quarter in 2022
- Maintain a skill of being well organized and able to keep things in order
- Complete trainings offered by the company over 3 years
- Annual Salary 36000
- Housekeeping Department
- Number of employees supervised 400
- Reports to Joe Seep
Administrative Assistant
Sauk Prairie School District
04.2019 - Current
- Fluent in Skyward Student/Financial Systems
- Maintain Substitutes in Frontline
- Budgeting and Purchase orders
- Create Awards and Graduation Preparation
- Answer phone calls and direct calls appropriately
- Answer a variety of questions
- Greet and direct visitors
- Man the security switches
- Collect monies for lunch, activities, etc
- Record amounts in student accounts
- Make deposits daily
- Monitor all E-funds emails
- Schedule all sports activities in facilities scheduler
- Register all students
- Sort US mail and district mail as needed
- Order all supplies and inventory for office
Bartender
Smokey Jo's Real Pit Barbecue
Crete, United States of America
06.2017 - Current
- Prepare alcoholic or non-alcoholic beverages for bar and patrons
- Interact with customers, taking orders and serving snacks and drinks
- Assess bar customers' needs and preferences and making recommendations
- Plan and present bar menu
- Check customers' identification and confirm it meets legal drinking age
- Restock and replenish bar inventory and supplies
- Stay guest focused and nurture an excellent guest experience
- Comply with all food and beverage regulations
District Registrar
Park Forest-Chicago Heights School District
Park Forest, United States of America
02.2015 - 04.2019
- Provided administrative and clerical support to the Superintendent
- Responsible for all new and returning student registrations in the district
- Administered various complex statistical records for enrollment procedures
- Ensured compliance to school regulations and procedures
- Supervised registration process for all new students to ensure eligibility
- Collected and evaluated all registration forms with health records and emergency cards
- Maintained record of transcripts from student’s previous school
- Managed and transferred phone calls from the registrar's office to required departments
- Evaluated and authenticated every record of school students
- Coordinated with parents and provided required information for student academic records
- Entered student records in the Skyward Student Information System (SIS)
- Updated records in the Illinois State Board of Education (ISBE) database
District Administrative Secretary
Park Forest-Chicago Heights School District
Park Forest, United States of America
08.2011 - 02.2015
- Coordinated a wide variety of programs and activities, purchase orders, district meetings, state testing, and professional development schedules
- Maintained a wide variety of documents, files and records for the purpose of providing up-to-date reference and audit trail
- Maintained inventories of district supplies and materials
- Maintained student attendance and enrollment data for district, state and federal requirements
- Prepared a wide variety of reports and written materials budgets, memos, letters, flyers, handbooks, discipline, truancy and suspension reports
- Processed a variety of documents and materials, purchase orders, time sheets, work orders
- Responded to inquiries from a variety of internal and external parties by phone, letter and/or in person
Secretary
Park Forest-Chicago Heights School District
Park Forest, United States of America
08.2007 - 07.2011
- Provided administrative assistance to Principal and teaching staff
- Answered phone calls and made parents appointment for meeting principal
- Communicated with parents on the progress and regress of their wards
- Reviewed and supported in implementing policies for administration
- Organized, monitored, and maintained all school records and assisting in audits
- Managed and maintained school correspondence records, students grades, and petty cash
- Prepared daily and monthly pupil attendance records as per State and Federal requirements
- Maintained and updated student records in the the Skyward Student Information System (SIS)
Education
High School Diploma -
Deer Valley High School
Glendale, AZ06-1988
Skills
- Talent acquisition
- Interview scheduling
- Candidate sourcing
- Resume screening
Timeline
International Recruiting Coordinator
Wilderness Resort
12.2023 - Current
Admin. Asst.
Wilderness Resort
05.2021 - Current
Administrative Assistant
Sauk Prairie School District
04.2019 - Current
Bartender
Smokey Jo's Real Pit Barbecue
06.2017 - Current
District Registrar
Park Forest-Chicago Heights School District
02.2015 - 04.2019
District Administrative Secretary
Park Forest-Chicago Heights School District
08.2011 - 02.2015
Secretary
Park Forest-Chicago Heights School District
08.2007 - 07.2011
High School Diploma -
Deer Valley High School