Summary
Overview
Work History
Education
Skills
Accomplishments
Timeline
Generic

Tara Hopkins

Olney,IL

Summary

Dynamic and results-oriented professional with extensive experience at Edgar County Soil & Water Conservation District and Jones and Jones Law Office. Excelled in office administration, project management, and customer service, enhancing workflow efficiency and client satisfaction. Skilled in Microsoft and fostering team collaboration, I successfully managed large-scale events and streamlined legal processes, achieving a significant improvement in operational productivity. Experienced with administrative coordination, office management tasks, ensuring seamless operations and field activities. Utilizes organizational skills and attention to detail to manage schedules, file documentation, and facilitate communication. Knowledge of administrative software and procedures to enhance productivity and maintain well-organized office environment. Experienced Office Management and Administration Professional experienced optimizing productivity, efficiency and service quality across various environments. Highly dependable, ethical and reliable support specialist and leader that blends advanced organizational, technical and business acumen. Works effectively with cross-functional teams in ensuring operational and service excellence. Work with other districts in Illinois training new employees. I was the Co-Chairman of the Illinois Soil and Water Employee Association and have helped plan the Association of Illinois Annual Conference for the last 6 years., along with working with the Association in planning the booth for the Farm Progress show.

I was the President of the Military Family Readiness group and help planned trainings for family and parties for military families.

Overview

23
23
years of professional experience

Work History

Resource Administration Coordinator

Edgar County Soil & Water Conservation District
08.2008 - Current
  • Delivered exceptional customer service while managing incoming calls/email inquiries from both internal and external parties professionally and promptly.
  • Supported human resources functions including recruitment efforts, benefits administration, performance evaluations, and employee relations initiatives including payroll and taxes.
  • Optimized office workflow by maintaining up-to-date procedural documentation for reference by all staff members.
  • Coordinated large-scale events such as conferences or workshops, managing logistics, invitations, registration, and attendee experiences.
  • Managed confidential employee records, ensuring privacy and compliance with company policies and legal regulations.
  • Facilitated clear communication between departments, scheduling regular meetings to address issues or concerns.
  • Worked with Producers and land owners on land issues.
  • Survey and design waterways, filter strip, field borders and cover crop.
  • Supported human resources functions including recruitment efforts, benefits administration, performance evaluations, and employee relations initiatives. Help with training new Employees in other counties.
  • Work on monthly reports for the association and the Illinois Department of Ag.

Legal Secretary

Jones and Jones Law Office
07.2002 - 08.2008
  • Maintained strict confidentiality of sensitive information to protect client privacy and uphold professional ethics.
  • Facilitated communication between clients and attorneys, ensuring prompt responses to inquiries.
  • Arranged for delivery of legal correspondence to clients, witnesses, and court officials.
  • Organized files for court proceedings.
  • Answered and directed calls using multi-line switchboard.
  • Received and placed telephone calls to clients and prospective clients.
  • Provided exceptional customer service when greeting clients and answering phone calls, fostering a welcoming environment.
  • Managed multiple high-priority tasks simultaneously, meeting all deadlines while maintaining a high level of accuracy.
  • Prepared legal correspondence and wrote professional letters for legal assistants and attorneys.
  • Screened telephone calls and forwarded to appropriate departments.
  • Filed documents with courts on behalf of attorney.
  • Transcribed legal documents and phone conversations.
  • Created, indexed, and maintained client binders.
  • Streamlined billing process, ensuring accurate and timely invoicing for firm's services.
  • Maintained strict confidentiality of all client and firm information, reinforcing firm's commitment to client privacy.

Education

No Degree - General Studies

Danville Area Community College
Danville, IL

No Degree - Conservation Planner

On Job Training

High School Diploma -

Georgetown-Ridgefarm High School
Georgetown, IL
05-1991

Skills

  • Report generation
  • Office administration
  • Meeting facilitation
  • Document control
  • Travel arrangements
  • Scheduling expertise
  • Project management
  • Report preparation
  • Telephone etiquette
  • Attention to detail
  • Inbound phone call handling
  • Time management
  • Data collection
  • Employee records management
  • Documentation and recordkeeping
  • Microsoft Access
  • Document management
  • Customer database systems
  • Presentation preparation
  • Tech-Savvy
  • Data entry
  • Filing
  • Office opening and closing
  • Correspondence preparation
  • File organization
  • Bookkeeping
  • Event planning
  • Vendor management
  • Meeting coordination
  • Microsoft Excel
  • Meeting planning
  • Employee development
  • Managing office supply inventory
  • Skype
  • Budget monitoring
  • Decision-making
  • Multitasking and organization
  • Customer service
  • Phone and email etiquette
  • Budget administration
  • Payroll administration
  • Microsoft office
  • Quickbooks
  • Office management
  • Coaching and mentoring

Accomplishments

  • Used Microsoft Excel to develop inventory tracking spreadsheets.
  • I have had my training to be a Conservation Planner.
  • I received Employee of the year
  • My district received the District group award, I was the only employee in the office for 2 years and kept the SWCD and NRCS office going and still kept numbers up.

Timeline

Resource Administration Coordinator

Edgar County Soil & Water Conservation District
08.2008 - Current

Legal Secretary

Jones and Jones Law Office
07.2002 - 08.2008

No Degree - General Studies

Danville Area Community College

No Degree - Conservation Planner

On Job Training

High School Diploma -

Georgetown-Ridgefarm High School
Tara Hopkins