Tarn Allen
Vancouver
Summary
Results-driven grants management and development professional with a proven track record in grant and contract writing, submission, and award management. Expertise in database management and project leadership, emphasizing a person-centered approach at the program level. Proficient in utilizing tools such as InfoEd S2S, Oracle Grants Accounting, and SmartSheet. Recognized for fostering collaborative and trusting relationships with stakeholders to drive successful project outcomes.
Overview
25
25
years of professional experience
1
1
Certification
Work History
Senior Grants and Contracts Coordinator
OHSU
05.2018 - Current
- Coordinate pre-award submission of research grant and proposal activity for OHSU School of Dentistry (SoD)
- Collaborate with the SoD Office of Research, institutional Office of Proposal and Awards Management, and a team of 35 Principal Investigators to develop, route, and submit approximately 50 grant applications per year via the InfoEd system-to-system (S2S) mechanism.
- Pre-award duties include, but are not limited to: scheduling and coordination of internal review and submission dates; budget development; compilation of technical and administrative documents; programmatic editing of scientific documents; just-in-time (JIT) submission; policy compliance monitoring review; progress report support.
- Created and implemented schoolwide and individual project management tools and templates for grant applications using SmartSheet and OneDrive platforms.
- Grant and funding mechanisms successfully submitted include: NIH R01; R21; R03; T32; T90/R90; R25; K99/R00; K01; K08; and F31; Department of Defense; Health Resources & Service Administration (HRSA); State of Oregon and Multnomah County contracts and pass-through funds; federal incoming and outgoing subcontracts; industry-sponsored and foundation awards.
- Process purchasing and expenses using Oracle Grants Accounting (OGA).
- Support Office of Research and PIs with post-award activities for the SoD's portfolio of 88 projects, including reporting; budget management, and promotion of research activities and education.
Development Manager
Impact NW
02.2016 - 05.2018
- Wrote foundation and contract grants and reports for $12.5 million social service organization, as well as partner organization YWCA of Greater Portland.
- Managed Raiser’s Edge donor database, including development of systems to maintain grant calendar and individual and corporate giving strategies.
- Researched prospective donors: foundations; individuals; and corporations.
- Supported fundraising events, including registration and gift processing, in Raiser’s Edge Events module.
Agency Services Coordinator
Clark County Food Bank
01.2015 - 01.2016
- Monitored and coached 30+ nonprofit partner agencies in areas including fundraising, equity, and food safety.
- Trained partner agency staff and volunteers in USDA civil rights and ServSafe certification.
- Developed and coordinated hunger-relief programming, including mobile produce distributions.
Agency Capacity and Education Coordinator
Oregon Food Bank
01.2001 - 01.2014
- Coordinated monthly mobile food distribution program at 32 locations. Coordination activities included volunteer management, compiling and submitting reports, grant research and compliance, marketing, and risk and safety management.
- Coordinated 2-day agency conference event at University of Portland for 200+ attendees, including development of breakout sessions, recruitment of keynote speakers, and coordination of facilities and transportation logistics.
- Established and participated in neighborhood coalitions to address issues related to hunger in specific areas of geographic and self-identified communities.
- Facilitated workshops for staff, volunteers, and community partners in topics of technology, community organizing, and compliance (ServSafe food safety; USDA civil rights).
- Monitored 100+ agencies annually for compliance within USDA and Feeding America standards.
Education
B.A. - Romance languages (French and Italian), Art History
University of Oregon
Eugene, OregonLicence - French literature and art history
Université Lumière Lyon 2
Lyon, FranceSkills
- Administration of grant and contract processes
- Experience in successfully submitting grant proposals for diverse sectors
- Grant pre- and post-award management
- Development of project management and evaluation tools
- Building relationships with stakeholders
- Coaching colleagues in implementation of new systems and policies
Accomplishments
- Created and implemented interactive pre-award submission checklists and project management tools in SmartSheet for School of Dentistry pre-award operations. These templates were shared and implemented among other OHSU departments.
- Collaborated with the Associate Dean of Research, Office of Research, and faculty in the School of Dentistry to coordinate and successfully submit OHSU's first T90/R90 institutional training grant application, awarded in July 2021.
- Provided collaborative programmatic expertise in the development of a JIRA ticketing system for the SoD Office of Research.
- Serve as subject matter expert for faculty, staff, and students in areas of pre-award grant submissions, post-award spending, and identifying potential funding opportunities.
Certification
- Responsible Conduct of Research - CITI certified
- OHSU Essentials of Grants Administration - certified November 2018
- Blackbaud Raiser’s Edge database:
- Fundamentals (bCRE) – certified January 2017 (Constituents, Gifts, Mail, Query, Data Analysis and Extraction)
- Additional Blackbaud course certifications in Events Management; Campaigns, Funds and Appeals; Constituents 2; Gifts 2; and Imports.
- Nonprofit Management certificate, Portland Community College – June 2014
- ServSafe – National Restaurant Association food safety management certification - April 2013
Languages
French
Professional Working
Timeline
Senior Grants and Contracts Coordinator
OHSU
05.2018 - Current
Development Manager
Impact NW
02.2016 - 05.2018
Agency Services Coordinator
Clark County Food Bank
01.2015 - 01.2016
Agency Capacity and Education Coordinator
Oregon Food Bank
01.2001 - 01.2014
Licence - French literature and art history
Université Lumière Lyon 2
B.A. - Romance languages (French and Italian), Art History
University of Oregon