Tawana Simmons

Drug Enforcement Administration (DEA) Administrative Assistant – Medical Unit

Key Responsibilities:

• Managing correspondence, reports, and sensitive medical files

• Scheduling appointments and coordinating medical unit calendars

• Performing data entry and maintaining accurate records

• Assisting with program planning and operational implementation

• Handling classified and confidential information with discretion

• Preparing, formatting, and modifying documents using word processing software

• Providing frontline customer service and responding to inquiries

• Managing requests for information efficiently

Skills & Qualifications:

• Strong organizational and time-management skills, ensuring seamless office operations

• Excellent communication and interpersonal abilities for liaising with staff and external agencies

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other administrative software

• Ability to work independently while collaborating effectively with cross-functional teams

• High attention to detail, ensuring accuracy in documentation and record keeping

• Familiarity with medical terminology and healthcare administration processes

• Experience handling sensitive medical data in compliance with security protocols

Background & Security Clearance:

• Proven ability to manage sensitive information with integrity

• Understanding of government regulations and security protocols within federal agencies

• Responsible for the management of specimen boxes, refrigerators, freezers to confirm previous specimen pick ups.
• Perform Department of Transportation (DOT) and Non-DOT drug and alcohol testing
• Prepare patients for physical examinations, including taking vital signs and any required or requested ancillary testing including but not limited to vaccines and injections, phlebotomy, PFTs, audiogram testing and respirator fit testing
• Perform rapid screening test (influenza, strep, mono, glucose, etc.)
• Assist providers during examination and treatment

• Responsible for the management of specimen boxes, refrigerators, freezers to confirm previous specimen pick ups.
• Performs daily temperatures decontamination and submissions to maintenance and correct-of-actions.
• Maintain supply inventory, verify patients identification and shorts before placing a lab order in collecting specimens.
• Documentation and review of all the orders and submission to the laboratory.
• Complete all required demographic data or requisitions.
• Obtaining current knowledge and understanding of medical processes and and procedures In-compliance with OSHA and the EPA regulations.
• Barrier protection, shark disposals, hazard waste disposal and proper specimen transport. Completes annual training and further work related educational training
• Imaging
• Triage
• Medical Records
• Epic

• Responds to incoming phone calls and schedules appointments.
• Greets patients and performs completion of registration forms/ Provided instructions.
• File and maintain medical/financial records. Prepares and drafts correspondence processes, codes, and completes insurance claim forms.
• Processes mail purchases and maintains supplies/equipment.
• Performs computer skills including patient transcription, scheduling, and database entry. Performs accounting, billing, and banking procedures.
• Arranges for hospital admissions and outside referrals Calls in prescriptions to the pharmacy.
• Uses communication skills with appropriate medical terminology and follows appropriate legal and ethical professional conduct.
• Performs other position-related duties as assigned Clinical
• Measures and records vital signs.
• Records patient interview, history, and chief complaint.
• Provides patient education with regards to medications, management of diseased, home treatments and special diets and prepares patients for examinations and performs routine screening tests.
• Assists physicians with exams (Phlebotomy) and collection of other lab specimens. Performs basic lab tests Performs EKGs Assists with X-ray and physical therapy procedures.
• Prepares and administers medications with physician authorization and changes dressings, apply bandages, removes sutures and other first aid procedures.
• Uses CPR skills when necessary Maintains supplies, equipment, stocks and sterilizes instruments. Practices OSHA safety standards Performs accurate, legal, and ethical documentation at all times. Performs other position-related duties as assigned.

• Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
• Collect and deposit money into accounts, disburse funds from cash accounts to pay bills or invoices, keep records of collections and disbursements, and ensure accounts are balanced.
• Set up and manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as attendance records, correspondence, or other material.
• Operate office equipment, such as voice mail messaging systems, and use word processing, spreadsheet, or other software applications to prepare reports, invoices, financial statements, letters, case histories, or medical records.
• Interview patients to complete documents, case histories, or forms, such as intake or insurance forms.
• Provides exceptional services to the patients, always cheerful, friendly, courteous, kind and helpful. Obtains prior authorizations, Scanning medical documents through EMR.

• Scheduled C-section and Inductions Completed inboxes(EMR) with all pt results such as labs, cultures, mammogram, Dexa scans and paps.
• Worked from home to keep inboxes down as well as going over the schedule the night before, so patients can be seen in a timely manner.
• Originated prenatal labs the night before to ensure that they are completed according to the amount of weeks they were.
• Also briefed physicians on each patient prior to being seen. Generated referrals, prescriptions by emr.
• Performed routine tests such as urine analysis, pregnancy test, injections, suture removal, pre-certs, scheduled appointments, Communicated with patients by answering questions, results and other concerns through the patient portal.
• Helped physicians examine and treat patients by assisting with endometrial, colposcopy biopsies, iud's, implants.
• Record patients' medical history, vital statistics, or information such as test results in medical records.
• Prepare treatment rooms for patient examinations, keeping the rooms neat and clean.
• Clean and sterilize instruments and dispose of contaminated supplies. Prepare and administer medications as directed by a physician. Explain treatment procedures, medications, diets, or physicians' instructions to patients.

• Appointment Scheduling Chart Preparation Supply Orders Nuclear Stress
• Testing Insurance Verification/Pre-cert Holter Hook Up EKG's
• Injections/Finger Sticks Cardiac Dynamic Testing ABI's Supervision of a 5 member staff.

• Vital Signs/Glucose Testing Injections Performed venipuncture, EKG's and reviewed patient current medications.
• Injections administering Prepared patients charts Filed reports, correspondence, filing Bone Density. Scheduled appointments, Glucose monitor Training