Terra Dannison
Lakeland,FL
Summary
I want to find a position with a reputable employer, one that can challenge me, one that I can learn from and grow with, I feel with my experience I have a lot to offer any company.
I have 20+ years’ experience in Accounts Payable/Receivable, General Ledger, Billing, Taxes, Receiving/Applying cash, and making daily/weekly deposits. I have 15 years’ experience in HR, payroll, benefits, child support and all wage garnishments. I also have experience and the strong knowledge in Microsoft Office, Word, & Excel. I can operate pretty much any piece of equipment in a "standard" office setting. The software that I have used include but are not limited to the following: -Lawson -Omni -ADP -QuickBooks -Get Loaded -Internet Truckstop -ITS -McLeod
Overview
25
25
years of professional experience
Work History
Client Accounting Coordinator
The Ruthvens
Lakeland, FL
12.2022 - Current
- Researched discrepancies between internal records and vendor and bank statements.
- Maintained accurate documentation for all financial transactions.
- Assisted in the preparation of month-end closing statements.
- Generated financial reports to support management decisions.
- Analyzed balance sheet accounts for potential errors or inconsistencies.
- Provided advice and assistance to department staff regarding accounting policies and procedures.
- Reviewed and reconciled invoices, credit memos, and other payments to ensure accuracy of financial records.
- Maintained confidentiality of sensitive financial information at all times.
- Performed data entry into various software programs such as QuickBooks and Microsoft Dynamics GP.
- Prepared monthly account reconciliations for multiple entities.
- Reconciled intercompany accounts on a monthly basis.
- Contacted customers via email and phone to determine when past due invoices would be paid.
- Utilized accounting knowledge to help senior managers develop and implement business improvements.
Payroll/Billing/A/R Coordinator
Rowland Truck Lines
12.2016 - 12.2022
- My duties as the Payroll, Billing, and Accounts Receivable Coordinator include, but are not limited to processing weekly payroll for 75+ drivers, calculating any standard deductions or reimbursements that are associated with the employee.
- My duties as the billing coordinator include reviewing all billing data in the system and making the proper changes if necessary (ex: bill to, remit to address, rate, commodity, quantity, accessorial charges etc…..)
- Preparing all the invoices, matching the proper BOL’s, POD’s, and any other backup to the load confirmations.
- Separating items by customer and finally invoicing out the information via mail, e-mail, Transflo, or the customers website porta.
- I also send monthly statements to each customer via e-mail or regular USPS.
- I also assist in accounts payable by receiving the remit statements from customers, matching the open invoices to the statements, reviewing the payment amount and watch for discrepancies.
- I also do the deposits and apply the monies to the open invoices in the system.
- Occasionally I assist in balancing the bank & credit card statements.
- I am the back up for HR/Safety & Operations.
Branch Office Manager
Acme Barricades
05.2016 - 12.2016
- My duties as the office Manager include weekly payroll for the employees in the sign shop, sign crew, and office staff.
- The contracts that we receive from the Fl. DOT require certified payroll to be submitted.
- I have to calculate and figure out which hours to bill to which open and closed projects that we have contracted through the government.
- If at any time we have an employee that we have contracted through a staffing agency, I have to submit the hours that the temp worked to our billing department & they are submitted to FL DOT in an invoice form.
- I keep track of all of our company vehicles and equipment, the dates the tags need to be renewed, make sure the insurance is up to date, and every driver that is responsible for a particular vehicle or piece of equipment is required to turn in all maintenance & preventative maintenance invoices and stock sheets weekly, if they fail to, monies are deducted from their bonuses.
- I'm also responsible for reading the plans from our potential customers.
- I analyze the plans and fill out Take-Off sheets according to the size & quantity of the signs.
- I then build a price quote, review it with the area manager and submit it in Excel form the bidding department.
- I also issue purchase order numbers, and if applicable, bill then to the particular job.
- I'm responsible for the orientation part on all new hires to the Lakeland branch.
- I fill out all paperwork that the Human Resource department requires on all new hires.
- I also keep a spreadsheet and coordinate with my Outlook calendar to notify me when an employee has reached their 90th day, schedule reviews, and offer them their benefits package.
Lead Payroll Coordinator
Exxact Express
02.2014 - 02.2016
- My duties as an Owner Operator payroll clerk included being responsible for 75 drivers, I processed their weekly payroll and kept track of their earnings and deductions (ex: fuel receipts for taxes, repairs & maintenance on trailers, IRP base plate plans, child support, loans for personal reasons or repairs on their trucks, occupational accident insurance, and any other chargeback or earning that pertained to that payee).
- I made sure all earnings and deductions were coded to the correct G/L account so that reports and financials would be accurate.
Accounting Clerk/Dispatch
Nelson Trucking Logistics
08.2013 - 11.2013
- I was responsible for opening, checking in, and distribution of mail, billing all customers via scanner/e-mail, fax, and USPS, the collection of past due monies owed to the company, daily deposits, applying cash to open invoices, keeping track of deductions for damaged goods, missed/late appointments, calculating the totals for the quick pay option that was available and applying them in the system to the proper accounts and preparing the loads to be sent to Accounts Payable for payment.
- I also posted all daily load sheets from our customers on the load boards via the internet, I answered the dispatch line, loaded trucks, waited for the load confirmation from the customers, key load in system, print out Nelson’s load confirmation sent it to the driver to get a signature, established pick/up & delivery appointments, assigned pick up #’s and or PO#’s to ensure the paperwork turned in by the owner operators matched the loads in the system, I also made sure the driver contacted me when they were loaded and delivered.
Payroll Coordinator
MasTec North America
10.2007 - 06.2009
- I was responsible for the weekly payroll for 1,000+ employees.
- I kept track of employees on w/comp and FMLA leave.
- I also processed all other garnishments that pertained to a payroll deduction (ex. child support, taxes, student loans etc...).
- Every Thursday I sorted and fed-exed all payroll checks to our 15 different locations.
Office Manager
D. Magness Construction
08.2006 - 10.2007
- As my role as Office Manager of this construction company I had many different responsibilities, I was in charge of the Accounts Payable and Receivables, Payroll, Payroll deductions, answered phones, scheduled appointments, ordered supplies for jobs, followed thru with the customers to make sure the job was done to satisfactory, I applied cash to open invoices, created and mailed statements, collected money and made weekly deposits, balanced the bank statements, filed, kept all vehicles and equipment owned by the company up to date with D.O.T and OSHA, w/comp insurance and claims and handled all of the other detailed aspects of the company.
Accounts Payable
John J Jerue Companies
04.2003 - 08.2006
- In my position as an Accounts Payable Associate I was responsible for receiving paperwork from the independent truck drivers on the loads that our brokers arranged, I made sure all paperwork was accounted for, correct signatures were accounted for, po#’s, load#’s, & or billing#’s matched the load in the system.
- I checked to make sure the load was delivered properly and that there were not any claims on the loads in to which if there were I was to make the proper deductions.
- I then scanned & keyed the load into the system for payment, and if in fact all was well with the load I then made sure that the “payee” received their payment via fed-ex, com-check, USPS mail, or the recipient might choose to pick up payment from our facility.
Senior Accounts Payable Analyst
Gulf Tile Distributors
10.2000 - 04.2003
- In my position as the Senior A/P Analyst I had many responsibilities, I assigned po#’s to new orders and made sure when the bills came in that the numbers corresponded.
- I was responsible for the payment to the suppliers & the creditors for two companies, I watched the cash flow when deposits were made and set up a system as to when to pay each bill.
- I would run an aging every week for both companies & see what was due w/ in the next two weeks, I would check the bank statement, choose which bills to be paid then review it with the controller.
- I ran between 600-1000 checks weekly, sum of the suppliers even offered a discount for early payment & I set monthly goals for myself to save at least 50% of the discount & I was always awarded for this come bonus time.
- I also kept the files in order by alphabet then po# so invoices were easily found.
- I also handled the petty cash & kept logs on how much was spent, to whom, & why, I also applied these checks into the system.
- I also had a hand in helping to balance the monthly bank statements.
Education
High School Diploma -
Lakeland, FLSkills
- Lawson
- Omni
- ADP
- QuickBooks
- Get Loaded
- Yardi
- Sales Force
- Internet Truckstop
- ITS
- McLeod
Extracurricular Activities
Active volunteer in the ALS Association in the Tampa FL chapter. Enjoy spending time with family and friends, shopping, and the beach.
References
Misty McKendree, HR Manager, Rowland Truck Lines, (352)-521-3555
Timeline
Client Accounting Coordinator
The Ruthvens
12.2022 - Current
Payroll/Billing/A/R Coordinator
Rowland Truck Lines
12.2016 - 12.2022
Branch Office Manager
Acme Barricades
05.2016 - 12.2016
Lead Payroll Coordinator
Exxact Express
02.2014 - 02.2016
Accounting Clerk/Dispatch
Nelson Trucking Logistics
08.2013 - 11.2013
Payroll Coordinator
MasTec North America
10.2007 - 06.2009
Office Manager
D. Magness Construction
08.2006 - 10.2007
Accounts Payable
John J Jerue Companies
04.2003 - 08.2006
Senior Accounts Payable Analyst
Gulf Tile Distributors
10.2000 - 04.2003