TERRY THOMAS
Summary
Senior Executive Assistant adept at optimizing leadership operations through advanced calendar management and strategic communication. Proactively cultivated relationships with stakeholders and planned impactful events, enhancing organizational workflows and aligning activities with institutional goals.
Personable administrative professional dedicated to cultivating positive client, staff and management connections. Highly-developed communicator with outstanding skills in complex problem-solving and conflict resolution. Expertise in resource allocation and schedule management.
Overview
25
25
years of professional experience
Work History
Senior Executive Assistant
Rockhurst University
01.2021 - 01.2026
- Anticipated needs and managed multiple tasks to ensure seamless operations for senior leadership.
- Coordinated travel arrangements for senior leadership, optimizing itineraries for efficiency and timeliness.
- Managed multiple calendars for President and senior leadership to advance university initiatives.
- Point person for internal and external communications requiring senior leadership responses.
- Acted as primary liaison to cultivate relationships between board members and university leadership, proactively anticipating their needs and ensuring trust and discretion.
- Planned, coordinated and supervised multiple donor events for senior leadership.
- Demonstrated exceptional listening skills with appropriate and timely responses.
- Implemented 3 different management systems during my tenure.
- Created University Organizational Structure for new website.
Senior Executive Assistant
Cady Law
01.2009 - 01.2015
- Acted as Executive Assistant to Senior Partner.
- Coordinated trial logistics across the United States, securing onsite rental office space and arranging travel and accommodations for expert witnesses and counsel.
- Managed organization of case documents, case filings, and exhibit preparation.
- Conducted interviews with clients and witnesses and prepared summaries.
- Conducted trial research and prepared summaries.
- Developed comprehensive case brochures for insurance companies to facilitate informed decision-making.
Senior Executive Assistant
CBTS
01.2001 - 01.2009
- Managed calendar for President and Vice President, facilitating donor engagement and coordinating events to enhance organizational visibility.
- Assisted President and Vice President with calendar management, donor engagement and event coordination.
- Coordinated all logistics of events within timelines and budgets.
- Assisted senior leadership with brand strategy for new donors, retention of current donors and student recruitment.
- Coordinated logistics for events, ensuring adherence to timelines and budget constraints to optimize resource use.
- Assisted in content development of new website.
- Assisted with development of marketing collateral, newsletters and event materials.
Education
Bachelor of Arts - Applied Psychology
University of Texas-Arlington
Arlington, TXSkills
- Organizational management
- Experienced at Calendar Management
- Contract Management
- Content copywriting
- Served as Board of Trustees Liaison
- Successful Event Planning
- Travel planning
- Proactive Problem Solving
- Experienced at Maintaining Professional Discretion
- Advanced Calendar Management
- Confidential Communications Management
- Stakeholder Relationship Management
- Cross-functional Team Coordination
- Donor Relations and Engagement
- Strategic Planning Support
Affiliations
- NAPAHE, National Association for Presidential Assistants in Higher Education
- Association of Governing Boards
- Greater Kansas City Chamber of Commerce
Timeline
Senior Executive Assistant
Rockhurst University
01.2021 - 01.2026
Senior Executive Assistant
Cady Law
01.2009 - 01.2015
Senior Executive Assistant
CBTS
01.2001 - 01.2009
Bachelor of Arts - Applied Psychology
University of Texas-Arlington