Theresa Blazon
HCA-Swedish Medical Center
Denver,US
1
Certification
15
years of professional experience
Detail-oriented administrative professional specializing in office management and scheduling. Expert in managing multiple tasks to support executive teams and enhance operational efficiency. Recognized for strong collaboration and organizational skills that contribute to achieving organizational goals in fast-paced environments.
Work History
Administrative Assistant
1 Year 10 Months- Streamline front-office operations through efficient phone management, insurance processing, and comprehensive file organization, ensuring seamless workflow.
- Coordinated weekly tumor board conferences by managing materials, documentation, and logistics, ensuring accurate maintenance of critical tissue sample records.
- Implemented digital filing systems and optimized supply chain processes to enhance departmental efficiency and mitigate administrative bottlenecks.
- Foster interdepartmental communication through call routing and information management, enhancing support for medical staff operations.
- Coordinate weekly tumor board conferences by managing materials, documentation, and logistics while maintaining critical tissue sample records.
- Oversee critical tissue sample tracking and documentation, ensuring accuracy and compliance with medical record-keeping standards.
- Ensure all sensitive personal and health-related information included in hospital software is handled in accordance with HIPAA privacy and security regulations.
- Participate in regular HIPAA training and stay updated on compliance best practices.
Operations Manager
1 Year 6 Months- Spearheaded cross-functional process improvements and cost-reduction strategies, delivering substantial operational efficiencies and enhanced team productivity.
- Orchestrated month-end closing procedures and managed accounts receivable workflow, achieving accurate financial reporting and timely invoice processing.
- Transformed operational procedures through innovative solutions, establishing best practices that enhanced workflow efficiency and team performance.
- Orchestrated month-end closing procedures while managing accounts receivable workflow, ensuring accurate financial reporting and timely invoice processing.
- Coordinated interdepartmental collaboration and maintained strong vendor relationships, promoting a culture of operational excellence.
- Transformed operational procedures through innovative solutions, establishing best practices that improved workflow efficiency.
Administrative Assistant
1 Month- Orchestrated comprehensive office support functions including document processing, report generation, and employee badge creation, enhancing operational efficiency.
- Orchestrated comprehensive office support functions including document processing, report generation, and employee badge creation to improve overall operational workflow.
- Facilitated seamless communication flow by managing incoming calls, distributing correspondence, and providing timely information to the community.
- Implemented systematic filing protocols and documentation procedures while ensuring security compliance and supporting diverse administrative tasks.
- Implemented systematic filing protocols and documentation procedures while handling diverse administrative tasks and maintaining security compliance standards.
- Managed document processing and security protocols while coordinating visitor access to enhance administrative workflow.
Office Support III
1 Year- Coordinated meetings and travel accommodations, enhancing management efficiency and support for executive priorities.
- Streamlined digital and physical filing systems while managing administrative operations, coordinating executive calendars, and processing financial documentation.
- Orchestrated office operations including supply chain management, budget tracking, and meeting logistics, ensuring accurate documentation and operational continuity.
- Facilitated seamless communication between departments through correspondence management and coordinated essential administrative support functions.
- Implemented efficient tracking systems for purchase orders and budget expenditures while managing critical administrative workflows.
- Facilitated cross-functional team coordination through strategic calendar management and precise meeting organization, fostering collaboration across departments.
Administrative Assistant II
2 Years- Streamlined administrative workflows through systematic process evaluation, implementing resource optimization protocols that enhanced operational efficiency.
- Cultivated partnerships with staff, ensuring accurate documentation of office operations and inventory.
- Redesigned office management protocols to enhance organizational efficiency, focusing on resource allocation and team productivity.
- Streamlined administrative workflows by evaluating processes and implementing resource optimization protocols.
- Review and process incoming paper and digital enrollment for completeness and accuracy.
- Verified inclusion of all required documentation and escalated incomplete enrollment paperwork.
- Input data from paper enrollment packets into the database or system for further processing.
- Provided assistance to parents with questions regarding form completion. and families with questions or concerns regarding the completion of forms.
Office Support I/II
7 Years 11 Months- Reviewed and processed incoming paper and digital enrollment to ensure completeness and accuracy.
- Verified that all required documentation was included and escalated incomplete enrollment paperwork.
- Input data from paper enrollment packets into the database or system for further processing.
- Assisted parents and families with inquiries regarding form completion, enhancing their experience during the enrollment process.
- Coordinated administrative support for faculty, including budget tracking, conference scheduling, and resource management, ensuring seamless school operations.
- Facilitated cross-functional communication by managing calls, organizing meetings, preparing documentation, and supporting medical staff.
- Safeguard the confidentiality and integrity of student and staff information.
Education
High School Diploma
Bachelor of Science - Nursing
Skills
Database Management
Data entry
Google Suite
Project Management
Client Support
Gorgias
Filing Systems
Financial Reporting
Timekeeping Management
Expense Tracking
Customer support
Data management
Technical proficiency
Administrative support
Certification
2022-2026 Notary Public
Timeline
Administrative Assistant
HCA-Swedish Medical Center
10.2024 - CurrentRead More
Operations Manager
Denver Urban Builders
09.2022 - 03.2024Read More
Administrative Assistant
State of Colorado, Department of Personnel and Admin
07.2022 - 08.2022Read More
Office Support III
Denver Public Schools
07.2021 - 07.2022Read More
Administrative Assistant II
Specialized Education Services INC.
07.2019 - 07.2021Read More
Office Support I/II
Denver Public Schools
08.2011 - 07.2019Read More
North High School
High School Diploma
Read More
Galen College of Nursing, Aurora
Bachelor of Science from Nursing
Read More