Theresa Gill
San Jose,CA
Summary
Dedicated and driven Senior Administrative Assistant bringing top strengths in balancing multiple responsibilities, communication and organizing workflows gained during 20 + years in field. Adept at producing reports and letters, routing packages and updating tracking documents. Customer-focused and results-oriented.
Overview
25
25
years of professional experience
Work History
Senior Account Clerk & Administrative Assistant
Mt. Pleasant Elementary School District
San Jose, CA
10.2009 - Current
- Processed accounts payable transactions, including invoices, and payments.
- Perform accounts payable activities, including verifying invoices and purchase orders with receiving slips, initiates corrective actions where necessary; communicate with vendors by phone or email regarding status of their invoices; performs detailed analysis and comparison of invoices from vendors with all of the necessary support material in order to process them for payment;
- discrepancies in account balances and resolved them accordingly.
- Coordinated auditing process by providing requested documents to external auditors.
- Reviewed vendor contracts for accuracy prior to approval of payment terms.
- Supported senior staff with administrative tasks such as running copies and filing documents.
- Maintained and updated vendor databases with accurate information.
- Processed payments for goods received according to payment terms agreed upon by both parties.
- Investigated discrepancies between invoices, purchase orders, and deliveries for resolution purposes.
- Responded promptly to customer inquiries regarding order status updates or any other related issues.
- Provided administrative support to the CBO as needed.
- Obtained quotations from vendors, and arranged delivery schedules.
- Organized and maintained filing systems for physical and electronic documents, ensuring accuracy and confidentiality of records.
- Greeted visitors in a professional manner, responding to inquiries and directing them to appropriate personnel.
- Managed incoming calls while providing information or transferring callers to appropriate personnel.
Education
High School Diploma -
James Lick High School
San Jose, CA06.1985
Skills
- Reconciling Accounts
- Invoicing
- Administrative Skills
- Purchase Orders
- Data Entry
- Accounts Payable
- Data Entry and 10-Key
- Microsoft Office
- Vendor Relationships
- Expense Reporting
Languages
Spanish
Limited
References
References available upon request.
Timeline
Senior Account Clerk & Administrative Assistant
Mt. Pleasant Elementary School District
10.2009 - Current
High School Diploma -
James Lick High School