THERESA WEBSTER
Suffolk,VA
Summary
Dedicated accounting professional with over 20 years of experience managing accounts payable, accounts receivable, HR, payroll, and receiving. Ethical, deadline-driven, and focused, with strong communication and problem-solving skills. Proven ability to quickly learn new processes and software. Consistently reduces overhead costs through vendor reviews and contract negotiations. Accurately calculates, posts, and manages accounting figures and financial reports. Strong team player who highly values personal and organizational integrity.
Overview
31
31
years of professional experience
Work History
Receiving Specialist/Accounts Receivable
New Day Office Products & Furnishings, Inc.
10.2023 - Current
- Receive all products delivered to warehouse daily in the Core System
- Enhanced cash flow by efficiently managing accounts receivable and ensuring prompt payment from customers.
- Credit Card Processing: credit card tracking, expenditure coding, and posting on a report for the accounting system
- Aid Accounts Payable: A/P invoice matching, expenditure coding of invoices and posting in the accounting system
- Analyze documents and other data for accuracy and completeness, obtaining missing information when necessary
- Work closely with other functional teams to ensure data quality and accuracy
- Managed and responded to correspondence and inquiries from customers and vendors.
- Scan, file and maintain accounting records into the accounting system
- Aid overall accounting: G/L account reconciliation and month-end closing, and other ad hoc projects
- Ensured proper documentation of all inbound shipments, maintaining accurate records for future reference and auditing purposes.
- Implemented innovative solutions to address recurring issues in the receiving process, leading to improved workflow efficiency over time.
- Assisted in training new team members, sharing valuable knowledge on best practices for receiving operations.
- Posted cash and check receipts by entering and verifying transactions from local deposits and lockboxes.
Accounts Payable Manager
NPG Health, LLC
12.2022 - 04.2023
- Transitioned Managed Market Resources' books to NPG Health
Accounts Payable Manager
Managed Market Resources
01.2001 - 12.2022
- Executed all daily Accounting, including Accounts Payables, Accounts Receivables, Payroll and Human Resources and Reporting
- Worked with compliance issues regarding accounts payable processes (W-9, 1099, sales tax, etc)
- Processed payroll through PEO
- Responsible for processing payroll, tracking PTO, direct deposits, 401K transfers, FSA accounts, disability claim administration, benefits administration, and new hire orientation
- Coordinated accounts payable functions and improved workflow for 12 staff members
- Streamlined employee expense report processing
- Managed and reconciled all corporate credit cards
- Maintained Vendor and Customer databases in Quickbooks
- Ensured all customer invoicing is billed based on contract specifications with collection rate of 90%
- Posted all deposits and maintained petty cash and cash flow
- Checked payroll, vendor payments, commissions and other accounting disbursements for accuracy and compliance
- Supported financial director with special projects and additional job duties
- Developed reports for senior management to outline expenditures, vendor spend and forecasting
Office Manager / Training Coordinator
Infotec/ Newlink Global Engineering
01.1994 - 12.2000
- Company Overview: Norfolk, VA
- Responsible for Operations and Accounting
- Managed Accounts Receivables with 82% collection rate
- Development of procedure manual for registration database that streamlined registration, billing procedures, and reporting
- Assisted Human Resources with benefits administration, timekeeping, and training of new employees
- Maintained registration database for scheduling students, classrooms, and trainers
- Norfolk, VA
Education
Some College - Banking And Finance
Tidewater Community College
Virginia Beach, VAData Processing -
Virginia Beach Vocational Technical School
Virginia Beach, VAHigh School Diploma -
Frank W. Cox High School
Virginia Beach, VASkills
- Computer proficient in Windows Office Suite
- Financial Reporting and Analysis
- Quickbooks Pro 2021 / Quickbooks Online
- Quickbooks Online
- Cloud based platforms / CORE V
- Human Resources / Benefits Administration
- Critical thinker
- Strong Organizational skills
- Manage Cash Flow
- Quality Assurance
- Maintaining Strict Confidentiality
- HR Compliance Training Certification
Timeline
Receiving Specialist/Accounts Receivable
New Day Office Products & Furnishings, Inc.
10.2023 - Current
Accounts Payable Manager
NPG Health, LLC
12.2022 - 04.2023
Accounts Payable Manager
Managed Market Resources
01.2001 - 12.2022
Office Manager / Training Coordinator
Infotec/ Newlink Global Engineering
01.1994 - 12.2000
High School Diploma -
Frank W. Cox High School
Some College - Banking And Finance
Tidewater Community College
Data Processing -
Virginia Beach Vocational Technical School
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