Theresa Willoughby
Reynoldsburg,OH
Summary
Focused Accounting professional with 30+ years of experience maintaining financial records and reviewing account activity. Proven track record of developing accurate spreadsheets and delivering organized reports with Excel. Accomplished in taking on tasks within strict deadlines while prioritizing urgent needs. Experience working with multiple accounts. Committed to on-time payments, maintaining detailed records . Detail-oriented worker with proven resourcefulness and reliability. Seasoned Accounting Support professional with proven skills in managing routine and complex business accounting needs. Familiar with JSOX standards. Expert in GAAP with general ledger experience.
Overview
17
17
years of professional experience
Work History
Accounts Receivable Administrator
TS TECH USA,Inc
Reynoldsburg, OH
08.2019 - 10.2022
- Assisted customers with positive, enthusiastic and friendly attitude.
- Liaised with internal companies to address customer inquiries to minimize risk of overdue accounts.
- Reconciled accounts with attentions on clearing up past due items.
- Leveraged proprietary AR system to enroll and maintain accounts.
- Performed detailed analysis and reconciliation and gathered documentation to identify root cause of outstanding AR.
- Verified discrepancies and resolved clients' billing issues
- Processed incoming payments in accordance with established SOP's and JSOX.
- Prepared bills receivable, invoices and direct portal bank ach,checks and wire deposits.
- Post customer payments by recording all transactions.
- Reconciled daily Bank deposits to payment register in the QAD system and verified proper posting.
- Updated aging reports based on daily audits.
- Completed daily process adjustments to maintain accuracy.
- Maintained records by imaging invoices, debits and credits.
- Resolved valid or authorized deductions by entering adjusting entries.
- Supported management by processing invoices and documents with consistent on-time delivery.
- Reconciled account information and reported figures in general ledger by comparing to bank account statement each month.
- Maintained account accuracy by reviewing and reconciling checks monthly.
Acconts Payable Adminstrator
TS TECH USA, Inc
Reynoldsburg, OH
07.2005 - 08.2019
- Established new processes to clean up all items that were past due and created kaizens to change said processes that also included reports to notify management of flow issues and who might be not getting approval to get items paid timely.
- Executed payments to vendor accounts .
- Entered purchase orders, invoices and payments into company accounting system.
- Processed new vendor applications and submitted for approval.
- Updated and maintained aging report to facilitate payments
- Communicated with other departments to verify purchases.
- Reconciled invoices and purchase orders and updated databases accordingly.
- Liaised with vendors to communicate payment status.
- Closely monitored accounts to post timely payments and resolve billing discrepancies.
- Managed accurate and timely processing of over 1000's invoices per month.
- Partnered with finance team to complete month-end accruals and account reconciliations.
- Input all relevant transactions and supervised properly within accounting system.
- Built strong relationships with vendors to enhance cost offerings and accomplish favored supplier status.
- Observed strict confidentiality regulations to maintain data security.
- Positively interacted with all partners, employees and customers using exemplary communication and interpersonal talents.
- Coordinated accounts payable functions and improved workflow for 2 staff members.
- Aligned workload and reduced head count without service interruption.
- Maintained and distributed departmental balanced score card information to highlight staff productivity, invoice processing workflow and cost allocations.
Education
Certificate of Data Entry - Computer Programming, Specific Applications
Paraprofessional Institute
Columbus, Ohio01.1989
High School Diploma -
Reynoldsburg High School Education
Reynoldsburg, OH05.1982
Skills
- Certificate for Accounts Payable Specialists and was working on Accounts Receivable Managers Certificate but was not able to complete
- Problem Anticipation and Resolution
- Collection Calls
- Compliance Assessments
- Maintaining Accounting Ledger
- Delinquent Accounts Monitoring
- Monthly Reconciliations
- Bill Payment and Recordkeeping
- Management of Financial Resources
- Data Entry and 10-Key
- Adaptable to Changing Conditions
- Precision and Accuracy
- Several software's including windows and office (excel, word and some powerpoint)
- Macola and QAD accounting software
- Financial Recordkeeping
- Operational Reporting
- Correspondence Writing
- Inquiry Requests
- Credit Risk Evaluation
- Workflow Processes
- Strategic Initiatives
- Process Improvement Initiatives
- Ledger and Journal Entries
- Inventory Control Processes
- Software Applications
- Variance Reconciling
- Continuous Improvement Process
- Accounts Payable and Receivable Auditing
- Closing Procedures
Timeline
Accounts Receivable Administrator
TS TECH USA,Inc
08.2019 - 10.2022
Acconts Payable Adminstrator
TS TECH USA, Inc
07.2005 - 08.2019
Certificate of Data Entry - Computer Programming, Specific Applications
Paraprofessional Institute
High School Diploma -
Reynoldsburg High School Education