Tiara L. DeFreese
Harriman
Summary
Dynamic Executive Assistant with extensive experience supporting senior leadership in biotechnology and financial services. Recognized for optimizing workflows, managing complex global logistics, and fostering cross-functional partnerships in fast-paced environments. Demonstrates a commitment to operational excellence while ensuring effective communication and project execution.
Overview
18
18
years of professional experience
Work History
Executive Assistant to General Manager & Senior Leadership
Thermo Fisher Scientific
Cranbury
06.2022 - Current
- Provide strategic executive support to General Managers and senior leadership teams within Recombinant Proteins and Cell & Gene Therapy business units.
- Manage highly complex calendars, global meetings, and international/domestic travel logistics across multiple time zones.
- Acted as trusted liaison between leadership, cross-functional teams, external stakeholders, and global business partners to facilitate effective communication and collaboration.
- Supported strategic business operations by tracking KPIs and preparing executive dashboards to enhance decision-making and reporting accuracy.
- Led multiple concurrent projects independently while ensuring timely communication and execution across stakeholders.
- Assisted with annual budget planning and managed vendor relationships, invoice processing, and expense reporting to ensure financial compliance and oversight.
- Maintain confidentiality and compliance while overseeing sensitive document management and records coordination.
Executive Assistant to President
Chubb Life
Jersey City
02.2017 - 06.2022
- Facilitated strategic calendar management and operational coordination for President and executive leadership team, ensuring alignment with organizational priorities.
- Optimized executive productivity by streamlining scheduling processes and prioritizing high-impact meetings.
- Coordinated compliant domestic and international travel arrangements, enhancing travel efficiency for executives.
- Managed confidential board-related documentation and supported global subsidiary communications.
- Organized executive meetings and networking events, fostering collaboration and engagement across the organization.
Executive Assistant to Chief Operating Officer
Webster Bank (formerly Sterling National Bank)
Montebello
06.2008 - 02.2016
- Provided executive support to COO, enhancing operational efficiency in fast-paced banking environment.
- Coordinated executive calendars, travel arrangements, and leadership meetings, streamlining administrative operations.
- Facilitated communication among executive leadership, legal teams, financial professionals, and operational stakeholders, fostering collaboration.
- Prepared reports, executive correspondence, and presentations for industry events and leadership meetings.
Education
Bachelor of Science - Marketing
Ramapo College of New Jersey
Mahwah, NJSkills
- Executive and C-suite support
- Complex calendar and travel management
- Global meeting and logistics coordination
- Meeting planning expertise
- Project and event coordination
- Executive communications
- Strategic partnerships and stakeholder management
- Business operations and process improvement
- Cross-functional collaboration
- Vendor and procurement management
- SAP/Concur proficiency
- Microsoft Office Suite expertise
- Professional writing
- Strategic planning capabilities
- Confidential information management
Websites
Timeline
Executive Assistant to General Manager & Senior Leadership
Thermo Fisher Scientific
06.2022 - Current
Executive Assistant to President
Chubb Life
02.2017 - 06.2022
Executive Assistant to Chief Operating Officer
Webster Bank (formerly Sterling National Bank)
06.2008 - 02.2016
Bachelor of Science - Marketing
Ramapo College of New Jersey