TIFFANI SCOTT
SEATTLE
Summary
Results-driven office assistant skilled in Microsoft Office Suite, data entry, and employee training. Known for streamlining administrative processes and enhancing communication, ready to drive operational excellence in a dynamic work environment.
Overview
26
26
years of professional experience
Work History
Office Assistant
ACME FOOD SALES
Seattle
08.2023 - Current
- Solely responsible for working closely with buyers at Whole Foods, Costco, Aldi Stores, and Delhaize to maintain inventories throughout the United States.
- Create credits for the said accounts when needed.
- Create and maintain weekly reports of containers that are shipping to ports on both the East and West Coasts.
- Maintain the company calendar and meeting schedules.
- Supported team by organizing documents and maintaining filing systems.
- Coordinated appointments and meetings to ensure effective communication.
- Handled incoming calls and directed inquiries to appropriate staff members.
- Assisted in data entry and maintained accurate records for reporting purposes.
- Maintained cleanliness and organization of office space for a productive environment.
- Organized files, developed spreadsheets, faxed reports and scanned documents to improve organizational workflow.
- Greeted visitors, determined their needs and directed them to the appropriate personnel.
Senior Office Administrator
HALFON CANDY COMPANY
Seattle
05.1999 - 04.2023
- Set up and maintained ERP master data, including over 7,000 items, 500 vendors, and 1,000 customers.
- Praised for excellent key account customer service and intimate knowledge of hundreds of accounts.
- Planned, organized, and facilitated over 30 seasonal trade shows with 200 customers in attendance, 30 broker representatives, and over 100 manufacturers, leading to increased year-over-year sales.
- Managed office communications and correspondence for efficient information flow.
- Maintained filing systems and electronic databases for organized record-keeping.
- Supported inventory management by tracking office supplies and placing orders.
- Facilitated onboarding for new employees, ensuring smooth integration into the team.
- Provided administrative support to various departments, enhancing overall operational efficiency.
- Monitored office inventory to maintain supply levels.
- Processed invoices for payment using accounting software applications.
- Developed and implemented employee manual outlining all proper business procedures and office policies.
- Developed and implemented new administrative systems, such as record keeping and filing.
- Monitored emails sent to general office mailbox accounts; responded or forwarded messages accordingly.
- Greeted visitors at the front desk and provided them with assistance as required.
Education
High School Degree -
Evergreen High School
Skills
- Microsoft Office Suite
- Customer service
- Data entry
- Organizational skills
- Employee training
- ERP software
- Email correspondence drafting
- Vendor management
- Multi-line PBX operation
- Typing and 10-key proficiency
- Report generation
- Inventory management
- Event coordination
- Attention to detail
- Time management
- Dedicated team player
EXPERIENCE
01-2023
Personal Information
Community Service & Volunteer Work
St. Francis of Assisi School, Volunteer at St. Francis of Assisi School – approximately 40 hours per year including library administration, art docent, and event planning
Timeline
Office Assistant
ACME FOOD SALES
08.2023 - Current
Senior Office Administrator
HALFON CANDY COMPANY
05.1999 - 04.2023
High School Degree -
Evergreen High School