Tiffany Schaeffer
Fallbrook,CA
Summary
Organized and dedicated Administrative Assistant with proven track record of providing exceptional customer service in fast-paced environments. Offering keen attention to detail and strong decision-making skills to manage multiple, concurrent tasks. Self-motivated work ethic to perform effectively in independent or team environments. Motivated with extensive experience in customer service, administrative tasks and coordination.
Overview
13
13
years of professional experience
Work History
Assistant Project Manager
Stellar Solar
04.2019 - 08.2024
- Assisted in the successful completion of projects by coordinating tasks, monitoring progress, and maintaining documentation.
- Ensured client satisfaction through consistent communication, providing updates on progress and addressing concerns promptly.
- Managed subcontractor relationships effectively to ensure quality workmanship within deadlines and budgets.
- Actively participated in weekly project reviews with senior management to discuss progress updates, challenges faced, potential solutions, and future plans.
- Tracked project and team member performance closely to quickly intervene in mistakes or delays.
- Maintained open communication by presenting regular updates on project status to customers.
- Developed and maintained comprehensive documentation of upgrade procedures and best practices.
- Streamlined the main panel upgrade process
- Managed time efficiently in order to complete all tasks within deadlines.
- Sdge application submittal
- Planned, designed, and scheduled phases for large projects.
Administrative Assistant
Smith and Son
07.2012 - 10.2019
- Certified Payroll
- Managed paper and electronic filing systems by routing various documents, taking messages and managing incoming and outgoing mail.
- Assisted with payroll processing, ensuring accurate compensation for all employees.
- Maintained accurate vendor information in the database, ensuring efficient communication and payment processing.
- Bidding for new jobs
- Union hour submittal
- Quickbooks (Data Entry)
- Managed high volume of invoices, consistently meeting deadlines while maintaining accuracy and organization.
- Handle paperwork / Filing
Office Assistant
Maneri Traffic Control
06.2011 - 07.2012
- Expedited document processing with accurate data entry and timely filing.
- Prepared and edited documents to produce precise, accurate and professional communication.
- Managed relationships with third-party vendors, ensuring timely deliveries and accurate invoicing.
- Submitted bids
Education
Diploma -
Fallbrook Union High School
06.2012
Skills
- Bilingual in English and Spanish
- Office Administration
- Time Management
- Customer Relations
- Critical Thinking
- Scheduling
- Professional Communication
- Dedicated Team Player
- Data organization
- Multi-line phone proficiency
- Schedule Management
- Computer Skills
- Customer Service
- Administrative Support
Timeline
Assistant Project Manager
Stellar Solar
04.2019 - 08.2024
Administrative Assistant
Smith and Son
07.2012 - 10.2019
Office Assistant
Maneri Traffic Control
06.2011 - 07.2012
Diploma -
Fallbrook Union High School
Similar Profiles
Brittney RossBrittney Ross
Service Case Manager at Stellar SolarService Case Manager at Stellar Solar
Javier Pecina JrJavier Pecina Jr
PV Installer at Green Arrow Solar Solution LLCPV Installer at Green Arrow Solar Solution LLC
Jose SalazarJose Salazar
Solar Technician at BVI SolarSolar Technician at BVI Solar
Antonio RodriguezAntonio Rodriguez
Recruiting Partner at Goodwin RecruitingRecruiting Partner at Goodwin Recruiting
JESUS F. CARRILLOJESUS F. CARRILLO
Robotic Repair Facility Manager at NAVY Explosive Ordnance Disposal Expeditionary Support Unit ONE (EODESU ONE)Robotic Repair Facility Manager at NAVY Explosive Ordnance Disposal Expeditionary Support Unit ONE (EODESU ONE)