Tiffany Myles
Georgetown,TX
Summary
Systematic Administrative Assistant with ten years of experience in fast-paced office settings. Able to work under pressure and collaborate with a team. Successful record of fielding phone calls, providing information to clients, acting as liaison between departments and offering staff support. Responsible, punctual, and productive professional when working with little to no supervision.
Overview
15
15
years of professional experience
1
1
Certification
Work History
Medical Administrative Assistant
Chisholm Trail Pediatrics
01.2024 - Current
- Organized paperwork such as charts and reports for office and patient needs.
- Verified insurance coverage to prepare for upcoming patient appointments.
- Documented patient medical information, case histories, and insurance details to facilitate smooth appointments and payment processing.
- Conducted insurance verification and prior authorizations and managed patient charts.
- Managed master calendar and scheduled appointments for providers based on optimal patient loads and clinician availability.
- Answered incoming calls, routed messages and resolved patient inquiries within target timeframes.
- Reconciled daily payments received and prepared deposits for smooth office finances.
- Used ECW to schedule appointments for doctor visits and procedures.
Administrative Assistant IV
Texas Department Of Transportation
05.2023 - 10.2023
- Coordinated appointments, meetings and conferences.
- Developed administrative processes to achieve organizational objectives and improve office efficiency.
- Prepared and prioritized calendars and correspondence.
- Composed correspondence, reports and meeting notes.
- Kept office equipment functional and supplies well-stocked to promote efficient operations.
- Coordinated travel arrangements and completed expense reports for travel reimbursement.
- Used voice recorder or notepad to compose and transcribe meeting minutes.
- Sorting, compiling, typing, and distributing requisitions, contracts, orders, modifications
- Processed and created documents for purchase orders and change orders.
- Tracking status of requisitions, contracts, and orders using automated or manual files and through contacts with vendors, supply technicians, inventory managers, engineers
- Analyzed open purchase order reports and communicated information to buyers and vendors.
- Maintained all purchasing order documents and records, stamped vendor invoices and review complex requisitions
Administrative Assistant
Georgetown Independent School District
07.2019 - 04.2023
- Managed incoming phone calls and emails to provide information, resulting in effective business correspondence.
- Responded effectively to sensitive inquiries or complaints.
- Coordinated appointments, meetings and conferences.
- Maintained accurate department and customer records.
- Managed physical and digital files, monitored spreadsheets and updated reports to coordinate project materials.
- Directed customer communication to appropriate department personnel.
- Organized files, developed spreadsheets, faxed reports and scanned documents, maintaining front desk and reception area in neat and organized fashion.
Accounting Assistant
TRC Solutions
01.2016 - 06.2019
- Maintain collaborative partnerships with suppliers, ensuring effective procurement and query resolution, timely 2 way communications, feedback on performance, highlighting risk/opportunity mitigation/creation – in line with company policies
- Sorted documents, matching supporting invoices to procurement documents and verifying invoices for payment.
- Point of contact for resolution of questions associated with telephone and CATV engineering and make-ready billing according to contract
- Create, track, and collect invoices for joint use attachments, engineering, and make ready.
- Prepared itemized statements, bills or invoices and recorded amounts due for items purchased or services rendered
- Verified documented and requested disbursements to facilitate payments.
- Constructed itemized bill listing for internal accounting and office-wide distribution.
- Reduced processing bottlenecks through key workflow updates.
- Managed accounts accurately through detailed revenue reporting.
Warehouse Inventory Specialist (Data Entry)
KeHE Distributors LLC
01.2010 - 12.2016
- Completed accurate and efficient data entry and database updates to support business operations.
- Identified, corrected and reported data entry errors.
- Exceeded quality goals to support team productivity.
- Compiled data from source documents prior to data entry.
- Researched inventory-related discrepancies and made appropriate adjustments in inventory system.
- Performed cycle counts on daily basis to immediately spot errors and apply remedies.
- Managed inventory by performing physical counts, identifying variances and reconciling records.
- Investigated and resolved variances with inventory records.
- Compared merchandise invoices to items actually received.
- Issued supplies, materials and products to team members based on information from requisitions.
- Reviewed database entries to verify regulatory compliance.
Education
Medical Assistant Diploma - Medical Assistant
Everest College - Chicago
Chicago, IL06.2012
High School Diploma -
Lake Park
06.2005
Skills
- Product Status Tracking
- Procurement
- Supply Inventory Measuring
- Data Research and Analysis
- Confidentiality and Data Protection
- Database Entry
- Multitasking and Time Management
- Appointment Coordination
- Document and File Management
- Departmental Support
Certification
- Project Management Foundations: Procurement 2023
- Administrative Professional Foundations 2023
Timeline
Medical Administrative Assistant
Chisholm Trail Pediatrics
01.2024 - Current
Administrative Assistant IV
Texas Department Of Transportation
05.2023 - 10.2023
Administrative Assistant
Georgetown Independent School District
07.2019 - 04.2023
Accounting Assistant
TRC Solutions
01.2016 - 06.2019
Warehouse Inventory Specialist (Data Entry)
KeHE Distributors LLC
01.2010 - 12.2016
Medical Assistant Diploma - Medical Assistant
Everest College - Chicago
High School Diploma -
Lake Park
- Project Management Foundations: Procurement 2023
- Administrative Professional Foundations 2023
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