Tiffany R. Bean
Coarsegold
Summary
Chief Operating Officer with 20 years of experience in Real Estate, specializing in operational improvements and vendor negotiations. Expertise in accounting software and team leadership has led to enhanced productivity and increased staff retention. Managed over 600 properties, achieving financial success and operational excellence.
Overview
20
20
years of professional experience
1
1
Certification
Work History
Chief Operating Officer
Village Properties Management Services, Inc.
Fair Oaks
01.2022 - Current
- Directed daily operations ensuring efficient property management services.
- Developed and implemented strategic plans for operational improvements.
- Oversaw budgeting processes and financial reporting for property management projects.
- Managed vendor relationships to optimize service delivery and quality.
- Led staff training initiatives to enhance team performance and compliance.
- Provided guidance and support for problem solving efforts.
- Maintained productive relationships and communication channels across organization.
- Established plans to address productivity, operational performance and staff retention and satisfaction.
- Managed staff recruitment, training, and development processes.
- Hired, trained, evaluated and retained high-performing, effective and diverse team embodying organizational culture.
- Negotiated contracts with vendors and suppliers for goods or services.
Real Estate Office Manager
DeSantis Commercial
Fresno
07.2018 - Current
- Managed daily office operations and workflows for real estate transactions.
- Coordinated communication between agents, clients, and vendors effectively.
- Oversaw scheduling of property showings and open house events efficiently.
- Maintained accurate records of property listings and client information securely.
- Implemented office management software to streamline administrative tasks successfully.
- Assisted in preparing marketing materials for property listings creatively.
- Managed and updated company physical filing systems and computer database.
- Provided administrative support to ensure efficient operation of the office.
- Monitored and controlled budget expenditures in accordance with organizational objectives.
- Assisted in preparing financial reports such as balance sheets, income statements, expense reports.
- Created marketing materials including brochures, flyers and newsletters to promote properties for sale or rent.
Property Administration/Agent
Boese Property Management Inc.
Fresno
11.2014 - 12.2015
- As Property Administration/Agent I assisted in all areas of the company, more specifically with the property accounting, creation of legal documents, and the Property Management of our client's assets.
- I provided support for the property management team through providing effective property management accounting with a solid knowledge of the company's and the client's budget.
- My daily activities included preparation of journal entries and checking entries for accuracy, reviewing client account balances, preparation of detailed property accounting reports, month-end closings, and reconciliation of bank accounts.
- During my time with Boese I implemented the companies Yardi system, creating the database from scratch and moving over the data from the company's previous accounting software.
- As Property Administration/Agent with Boese I assisted in managing the commercial office, retail and industrial property portfolios.
- I was assigned as the exclusive employee to oversee the company's entire residential portfolio of multi-family and single family.
- As well as, representing and assisting our multifamily and residential investors with the acquisition of new investment properties, with the ability to achieve high cap rates.
Assistant Property Manager
Riverstone Residential Group/Greystar
Sacramento
12.2009 - 07.2014
- Carried out the philosophies and wishes of the Owner in the daily operations of the apartment community.
- Provided diligent timely service and enforcement of evictions for non-payment of rent and violation of the community rules and regulations that cause loss of revenues.
- Exercised sound judgment regarding property expenditures and always aware of the best vendor for cost, quality and service.
- As well as ensured timely completion of all duties by staff personnel to minimize labor costs.
- Provided training and supervision of all property personnel.
- Established and maintained the best possible occupancy of the apartment community.
- Monitored vacancy by ensuring collection of rent through the vacating date as well as the timely vacating of all apartments, to minimize loss of income.
- Inspected all vacated apartments for accurate costs of timely turnover and process all security deposits in a timely manner.
Lease Administrator/Assistant Property Manager
JP Asset Management/Argonaut Investments
Corte Madera
01.2013 - 06.2014
- Provided a full range of support for Senior Executives, In-house Legal Team, Accounting Team, and Senior Property Managers, in managing $250 Million Dollars of Commercial Retail Assets and RV/Manufactured communities in California, Oregon, Washington and Idaho.
- Played an instrumental part in due diligence and acquisitions of new Retail Shopping Centers including under writing and Loan approval processes.
- Assisted in several redevelopment projects, more specifically the Downtown Tiburon Redevelopment Plan.
- Created a highly effective organizational and filing system, including effective organization of the server database, hardcopy files, and off-site storage; resulting in access to critical office information and streamlined office function.
- Responsible for coordinating and scheduling high-level conference calls, management meetings, and travel arrangements for high level execs (ie. CEO, CFO, and Partners).
- Worked closely with the in house legal counsel, drafting Leases, Loan Documents, and Operating documents pertaining to the purchase, sale and management of all Real Estate Assets.
Personal Real Estate Assistant
Chloe Albrook, Broker
Sausalito
09.2012 - 05.2013
- Provided administrative aide by working closing with a Real-estate Broker.
- Performed routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers.
- Responsible for scheduling and organizing personal marketing advertising, including creating marketing materials.
- Responsible for entering all new contact information gained from email requests, open house guest books, and other sources, and update information as necessary in the database.
Real- Estate Property Manager
Village Properties
Fair Oaks
11.2005 - 12.2009
- Providing successful management of 600+ units/properties in the Sacramento area and guaranteeing financial success for the owner.
- Producing and presenting monthly cash-flow statements, revenue accounting, as well as supervision of maintenance vendors.
- Responsible for updating company website and all marketing sources, enforcing monthly rent revenue by producing 3-day notices and prompt evictions, organizing and paying monthly bills & invoices.
- I held nightly open-house showings for vacant properties.
Education
Business-Real Estate - Business
College of Marin
Kentfield, CA01.2012
Skills
- Microsoft Office Suite
- Spreadsheet management
- Email communication
- Accounting software proficiency
- Data entry and typing
- Property management systems
Certification
California Bureau of Real Estate License, #01970083
Awards
- Assistant Manager of the Year Nominee, 2011, Riverstone Residential Excellence Awards
- Property Lease up of the Year Nominee, 2013, Riverstone Residential Excellence Awards
References
- Laura Young, J Carol Realty, Coarsegold, CA, 559-760-0806
- Ivy Preston, Property Manager, Riverstone Residential, 813-909-5222
- Karyn Grindstaff, Regional Property Manager, Greystar, 209-985-8200
- Cathy Coupar, Regional Property Manager, Greystar, 530-601-4066
- Erinne Mickle, Senior Property Manager, Argonaut Investments, 415-945-2473
- Erin Lussier, Office Manager, Boese Property Management, 209-986-4776
Extracurricular Activities
Publicity/Social Media Leader, MOPs International, Coarsegold, CA, 2016 Events Coordinator, MOPS International, Coarsegold, CA, 2015 Sunday School Teacher, Bayside of Citrus Heights, 2010-2011 Bayside of Granite Bay Homeless Ministry, 2009-2011 Social Media Chair, Man and Woman of the Year for the Leukemia & Lymphoma Society, Greater Bay Area, 2012
P.I.N.C. (Philanthropy Inspired by the Needs of Our Community) Member 2023-2025
Additional References
Available upon request
School History
Business-Real Estate, College of Marin, 2012
Timeline
Chief Operating Officer
Village Properties Management Services, Inc.
01.2022 - Current
Real Estate Office Manager
DeSantis Commercial
07.2018 - Current
Property Administration/Agent
Boese Property Management Inc.
11.2014 - 12.2015
Lease Administrator/Assistant Property Manager
JP Asset Management/Argonaut Investments
01.2013 - 06.2014
Personal Real Estate Assistant
Chloe Albrook, Broker
09.2012 - 05.2013
Assistant Property Manager
Riverstone Residential Group/Greystar
12.2009 - 07.2014
Real- Estate Property Manager
Village Properties
11.2005 - 12.2009
Business-Real Estate - Business
College of Marin