Tina Clark

• Created, processed, and executed subcontract agreements while maintaining accurate contract documentation and supporting project compliance requirements.
• Created and processed purchase orders and maintained associated project records.
• Maintained change order logs and supporting documentation to track potential and approved project changes.
• Managed RFIs, submittals, drawings, specifications, and project documentation through Procore to ensure current information was available to project stakeholders.
• Tracked subcontractor compliance documentation and followed up on outstanding requirements.
• Prepared meeting agendas and maintained project directories, correspondence, and administrative records.
• Coordinated project closeout documentation, including warranties, O&M manuals, punch list items, and required turnover documents.
• Supported Project Managers and Superintendents with procurement, subcontractor coordination, schedule-related documentation, and project administration.
• Utilized Procore, Sage, Bluebeam Revu, and Microsoft Excel to maintain project records, track deliverables, and support project workflows.

Responsibilities at Novo Construction included assisting Project Managers in planning, coordinating, and executing construction projects from preconstruction through closeout.

• Performed detailed reviews of subcontractor proposals to confirm scope completeness and alignment with construction documents and project narrative prior to award.
• Distributed project information, drawings, and changes through Building Connected
• Managed RFIs, submittals, and project documentation to maintain accurate construction records and schedule.
• Coordinated subcontractor activities and assisted the superintendent in maintaining schedule milestones.
• Distribute project drawings, addenda, and design changes to the team.
• Documented and distributed Owner-Architect-Contractor (OAC) meeting minutes, tracking key decisions, action items, and project updates to support effective communication among stakeholders.
• Provided weekly 360 degree videos and progress photos of project
• Monitored procurement of materials and equipment for compliance with drawings and specifications.
• Maintained records for each project and engineering discipline.

• Managed specialty subcontract scopes for custom shades and draperies from project award and procurement through installation and completion.
• Served as the primary point of contact between Stuart’s Shading Solutions, General Contractors, vendors, and field personnel to coordinate project requirements, schedules, and deliverables.
• Reviewed project requirements and construction schedules to plan material procurement, installation activities, and manpower necessary to meet General Contractor milestones.
• Coordinated material procurement and vendor orders, tracking lead times and required services to ensure materials were available in accordance with project schedules.
• Managed multiple concurrent projects while monitoring scope, budgets, schedules, and outstanding project requirements.
• Identified scheduling, procurement, and project coordination issues and worked with project stakeholders to develop timely resolutions.
• Sourced, evaluated, and managed vendors required to successfully execute contracted work.
• Provided General Contractors and project stakeholders with regular updates regarding material status, scheduling, installation progress, and project completion.

• Billing/document accuracy
• Insurance/financial record tracking
• Customer/client communication
• Administrative record management

• Prepared insurance claims for submission to clearinghouses or insurance companies.
• Filed and tracked insurance claims and communicated claims status to patients.
• Verified insurance and communicated coverage to staff and patients.
• Referenced monthly aging reports to follow up on unpaid claims and obtain maximum reimbursement.
• Obtained data such as patient, insurance ID, insurance provider and medical codes to properly file insurance claims.
• Verified client information by analyzing existing evidence on file.
• Carried out administrative tasks by communicating with clients, distributing mail, and scanning documents.
• Notified insurance agents and accounting departments of policy cancellations and changes.
• Modified, updated and processed existing policies.
• Resubmitted claims after editing or denial to achieve financial targets and reduce outstanding debt.
• Calculated adjustments, premiums and refunds.