Summary
Overview
Work History
Education
Skills
Timeline
Generic

Tina Rodriguez

Egg Harbor,NJ

Summary

Dedicated administrative professional excelling in fast-paced environments, skilled at managing complex duties and problem-solving with innovative thinking. Possessing superior organization and coordination skills, excels as a team player committed to exceeding company goals. Experienced in office management, scheduling, and communication, ensures smooth operations and supports executive teams through efficient multitasking. Adaptability and collaborative nature consistently drive achievement of organizational goals and foster a positive work environment.

Overview

28
28
years of professional experience

Work History

Administrative Assistant II

Club Wyndham Skyline Tower
01.2014 - Current
  • Acting as a liaison between properties and the association governance coach to ensure compliance with the state
  • Acting as a liaison between properties and the board of directors
  • Handling statutes and association governance
  • Ensuring vendor contracts and certificates of insurance are current or processed by Legal
  • Typing minutes during board meetings and manager meetings
  • Undertaking monthly credit card reconciliations and preparing all travel and expense reports
  • Processing check requests and invoices while maintaining departmental checkbooks
  • Making travel arrangements online for resort management
  • Ensuring that each of the committee leaders are maintaining deadlines.
  • Processing and distributing mail and maintaining mail logs as per Internal Audit guidelines.
  • Ordering and maintaining office supplies
  • Interacting with internal and external vendors to address opportunities impacting operations
  • Supporting the Human Resources Manager (New Hire documents, I9 etc.)
  • Proficient in conducting orientation sessions and explaining company policies
  • Coordinating special projects and assignments for employee events
  • Processed and managed high volume of invoices accurately and efficiently
  • Ensured timely payment of vendor invoices and resolved any discrepancies
  • Maintained bi-weekly payroll audits
  • Communicating Updates on electronic boards in order for employees to have current information

Administrative Assistant II

Club Wyndham Great Smokies Lodge
01.2014 - 01.2014
  • Acting as a liaison between properties and the association governance coach to ensure compliance with the state
  • Acting as a liaison between properties and the board of directors
  • Handling statutes and association governance
  • Ensuring vendor contracts and certificates of insurance are current or processed by Legal
  • Typing minutes during board meetings and manager meetings
  • Undertaking monthly credit card reconciliations and preparing all travel and expense reports
  • Processing check requests and invoices while maintaining departmental checkbooks
  • Making travel arrangements online for resort management
  • Ensuring that each of the committee leaders are maintaining deadlines.
  • Processing and distributing mail and maintaining mail logs as per Internal Audit guidelines.
  • Ordering and maintaining office supplies
  • Interacting with internal and external vendors to address opportunities impacting operations
  • Supporting the Human Resources Manager (New Hire documents, I9 etc.)
  • Proficient in conducting orientation sessions and explaining company policies
  • Coordinating special projects and assignments for employee events
  • Processed and managed high volume of invoices accurately and efficiently
  • Ensured timely payment of vendor invoices and resolved any discrepancies
  • Maintained bi-weekly payroll audits
  • Communicating Updates on electronic boards in order for employees to have current information

Administrative Assistant

Blue Ridge Medical Management Corporation
01.2010 - 01.2014
  • Scheduled and cancelled appointments
  • Completed physician/nurse practitioner contracts
  • Prepared payroll and handled reimbursements for physicians
  • Reviewed contracts for ER physicians
  • Prepared/supervised new team members/transfer orientations bi-weekly
  • Handled all incoming calls and incoming/outgoing mail
  • Scheduled interviews to open a new practice
  • Entered the details of all care providers into the database
  • Met strict deadlines

Assisted Supervisor

Johnson City Medical Center
01.2007 - 01.2009
  • Prepared schedules and handled corrective actions for employees
  • Distributed linens throughout the hospital and handled any concerns regarding the linen department
  • Communicated with the direct managers of the hospital once a week to touch base
  • Dispatched all discharges to the housekeepers
  • Followed up with leaders throughout the hospital to ensure hospital standards were met

Administrative Assistant

Surety Title Corporation
01.2005 - 01.2006
  • Typed all commercial title commitments for business purchases
  • Dealt with commercial files and prepared documents for closing
  • Obtained payoffs and ensured all closing files were current
  • Updated tax information by contacting tax offices
  • Assisted the front desk on the switchboard
  • Followed up overdue invoices with clients
  • Handled any situation that occurred on a daily basis
  • Assisted the president of the commercial department with daily duties

Legal Secretary

Olsen & Olsen, LLP
01.1998 - 01.2004
  • Spoke with clients prior to the attorneys appointment
  • Scheduled appointments for the attorneys
  • Dealt with any questions that may have occurred in the office
  • Communicated on a daily basis with banks/financial institutions across the United States as well as mortgage brokers and title companies
  • Handled all aspects involved in setting up mortgage/loan closing
  • Prepared final figures for HUD/documents from the lending institution or the title company
  • Finalized all documents for closings and obtained a title closer for the attorneys
  • Retrieved legal bank documents from email before closings took place
  • Followed up overdue fees with clients
  • Distributed checks for closing once all mortgage documents were fully executed
  • Met strict deadlines for closings of all real estate transactions

Education

High School Diploma -

Sullivan North High School
Kingsport, TN
05-1992

Skills

  • Highly skilled in performing general office tasks, including filing, taking minutes/typing minutes, and managing records
  • Able to handle multiple incoming calls and route them to the appropriate person or department
  • Competent in the use of fax machines, video conferencing software, projectors, and other automated equipment
  • Well-versed in organizing calendars, making travel arrangements, and scheduling appointments
  • Able to work efficiently in a fast-paced environment
  • Able to analyze, evaluate, and recommend administrative functions and services to promote and streamline success
  • Exceptional time management and problem-solving skills
  • Capable of working efficiently and independently with close attention to detail
  • Recognized for maintaining confidentiality
  • Friendly individual who can tactfully and diplomatically handle upset clients, customers, or co-workers with ease
  • Workstamp/Kronos Payroll
  • Concur
  • Microsoft Word 365
  • Microsoft Outlook 365
  • Excel
  • Adobe Acrobat DC_OO
  • Publisher
  • PowerPoint 365
  • MS Teams

Timeline

Administrative Assistant II

Club Wyndham Skyline Tower
01.2014 - Current

Administrative Assistant II

Club Wyndham Great Smokies Lodge
01.2014 - 01.2014

Administrative Assistant

Blue Ridge Medical Management Corporation
01.2010 - 01.2014

Assisted Supervisor

Johnson City Medical Center
01.2007 - 01.2009

Administrative Assistant

Surety Title Corporation
01.2005 - 01.2006

Legal Secretary

Olsen & Olsen, LLP
01.1998 - 01.2004

High School Diploma -

Sullivan North High School

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