Toni M. Woods
Citrus Heights,CA
Summary
Seasoned administrator with over 20 years in administration, training, and event planning across legal, medical, and technology sectors. Expertise in vendor management and compliance analysis, contributing to enhanced operational efficiency and regulatory adherence.
Overview
15
15
years of professional experience
Work History
Ballot Processing Junior Clerk
City & County of San Francisco
05.2026 - 06.2026
- Performed ballot sorting, backfolding, extraction, duplication, tabulation preparation, and ballot distribution tasks.
- Opened and processed vote-by-mail and provisional envelopes according to established procedures.
- Prepared ballots for tabulation and scanned as directed and assisted with ballot tabulation and tracking.
- Maintained basic processing logs and documentation as instructed. Sorted and organized vote-by-mail envelopes for record retention.
- Provided clerical support including organizing supplies and assembling materials as well as assisting with staging and distribution of election supplies. Performed assigned post-election tasks as directed.
Vendor Coordinator
Kenvue Brands, LLC
Skillman, USA
11.2022 - 12.2024
- Managed relationships with vendors and outside counsel by working with Accounts Payables (AP) department to ensure proper set up in the AP, Legal and e-billing systems.
- Processed legal settlement payments involving both litigation and non-litigation cases.
- Oversaw Sarbanes-Oxley (SOX) system compliance on a weekly, monthly and quarterly basis, including maintaining controls, and running reports to ensure key processes are compliant with Kenvue standards.
- Coordinated set-up and maintenance for outside counsel and vendor accounts to ensure accurate payments and reporting.
- Analyzed, audited and processed invoices for payment from outside law firms and vendors in North America and EMEA.
- Coordinated with Accounts Payable to resolve payment issues and work with Accounts Payable and IT departments to resolve issues arising from software and/or process inadequacies.
- Collaborated with attorneys, Paralegals, business partners and subject matter experts (including Finance, IT and Tax) to ensure productive information exchanges and compliance with internal and external policies and procedures.
- Assisted the Law Department in project management opportunities, technology reviews, assessments and implementations, and other assignments.
Compliance Analyst
Janssen Pharmaceuticals
Titusville, USA
09.2019 - 11.2022
- Executed effective risk mitigation plans and management action plans (MAPs) leveraging available Healthcare Compliance tools and resources, to address identified priorities and strengthen local compliance programs.
- Worked strategically with risk management team to identify and address business specific needs or risks. Analyzed gaps and improvement opportunities for risk mitigation. Embed quarterly risk review into compliance program by driving the use of data and resources to reflect the effectiveness of the compliance program. Evolved metrics that reflect meaningful data at the Leadership and HCCO levels.
- Collaborated with Compliance Analysts to further strengthen the HCC Organization by driving simplification and efficiencies in business monitoring and metrics, specifically around implementing standard processes for Business Monitoring.
- Oversaw HCC quarterly monitoring process in partnership with Compliance Analysts and Risk Management Team. Provided periodic updates on HCC Program as part of the compliance committee or other meetings with appropriate business leaders.
- Administrator of IMPROVE Power Automate system for review/approval of US Commercial Janssen Pharmaceutical company materials.
- Managed policy violations through the appropriate process (e.g., Clear Cause, HCC investigations, etc.) and ensured timely business response to verified policy violations.
- Reviewed and approved Totality Displays & Exhibits.
Administrative Assistant
Actelion US, A Janssen Pharmaceutical Company of Johnson & Johnson
SSF, USA
06.2017 - 08.2019
- Provided comprehensive administrative support to Chief Compliance Officer, Director, and Manager, as well as Legal Department staff including Attorneys and General Counsel.
- Coordinated planning and execution of Compliance & Legal training, including documentation of all training per policies and procedures. Maintain current training summary for all newly hired employees.
- Maintained current SOPs for Compliance Team. Assisted with maintaining yearly project budget for Compliance Team. Assist with reconciling aggregate spend.
Administrative Assistant
Actelion Pharmaceuticals
SSF, USA
11.2014 - 05.2017
- Provided comprehensive administrative support to Chief Compliance Officer, Director and Manager as well as Legal Department staff including Attorneys and General Counsel by providing phone coverage, scheduling meetings, preparing expense reports and coordinating travel arrangements.
- Maintained COMET system (LMS), processed contracts for Actelion Pharmaceuticals US.
- Coordinated and executed Compliance & Legal training, including documentation of all training per policies and procedures. Maintained training summary for all newly hired employees.
- Maintained SOPs for Compliance Team. Acted as Secretary for Compliance Committee meetings.
- Assisted with and maintained yearly project budget for Compliance Team.
Legal Coordinator
Actelion Pharmaceuticals (Contractor)
South San Francisco, USA
12.2012 - 11.2014
- Maintained COMET system (LMS), processed contracts for Actelion Pharmaceuticals US.
- Coordinated and executed Compliance & Legal training, including documentation of all training per policies and procedures. Maintained current training summary for all newly hired employees.
- Provided comprehensive administrative support to Chief Compliance Officer, Director and Manager as well as Legal Department staff including Attorneys and General Counsel by providing phone coverage, scheduling meetings, preparing expense reports and coordinating travel arrangements.
Administrative Associate
Genentech (Contractor)
South San Francisco, USA
04.2012 - 11.2012
- Provided comprehensive administrative support to contract corporate attorneys which required heavy scheduling, calendaring, teleconference coordination and on and off-site meeting planning. Provided phone coverage for legal group during lunch and breaks.
- Typed and proofread corporate agreements, drafted interoffice memos and general correspondence.
- Managed legal group invoices and legal file management.
Administrative Coordinator I
Administrative Office of the Courts (Contractor)
San Francisco, USA
01.2011 - 04.2012
- Provided administrative support to the Collaborative Justice Unit Staff, supervisory attorneys and support staff, scheduled multiple calendars, drafted correspondence, coordinated onsite and off-site meetings and trainings, and acted as committee member and court personnel liaison.
- Processed travel reimbursements, contracts, special requisitions for office supplies and equipment invoices and travel claims.
- Managed purchase orders & special requisition requests and entered data in Oracle iProcurement database. Responded to telephone & email inquiries regarding Criminal Justice programs.
Education
General Studies -
San Francisco State University
Paralegal Studies - General Studies
Skyline College
Skills
- Microsoft Office Suite
- Data Analytics
- Monitoring
- Project Management
- Legal document preparation
- Meeting coordination
- Proofreading
- Document scanning & review
- Records maintenance
- Meeting planning
- File management
- Administrative support
- Time management abilities
- Editing and proofreading
Phone
cell, 4155710989
Timeline
Ballot Processing Junior Clerk
City & County of San Francisco
05.2026 - 06.2026
Vendor Coordinator
Kenvue Brands, LLC
11.2022 - 12.2024
Compliance Analyst
Janssen Pharmaceuticals
09.2019 - 11.2022
Administrative Assistant
Actelion US, A Janssen Pharmaceutical Company of Johnson & Johnson
06.2017 - 08.2019
Administrative Assistant
Actelion Pharmaceuticals
11.2014 - 05.2017
Legal Coordinator
Actelion Pharmaceuticals (Contractor)
12.2012 - 11.2014
Administrative Associate
Genentech (Contractor)
04.2012 - 11.2012
Administrative Coordinator I
Administrative Office of the Courts (Contractor)
01.2011 - 04.2012
General Studies -
San Francisco State University
Paralegal Studies - General Studies
Skyline College