Toni Ritchie
Browns Mills,USA
Summary
Pursuing full-time role that presents professional challenges and leverages interpersonal skills, effective time management, and problem-solving expertise.
Demonstrates strong analytical, communication, and teamwork skills, with proven ability to quickly adapt to new environments. Eager to contribute to team success and further develop professional skills. Brings positive attitude and commitment to continuous learning and growth.
Experienced with project coordination, ensuring seamless execution from initiation to closure. Utilizes strong organizational skills to manage timelines, resources, and stakeholder expectations. Knowledge of effective communication and problem-solving techniques to support project objectives.
Organized and dependable candidate successful at managing multiple priorities with a positive attitude. Willingness to take on added responsibilities to meet team goals.
Overview
25
25
years of professional experience
Work History
Project Management Coordinator
Circle K Corp
02.2022 - Current
- Supported 3 to 4 Project Managers
- Customer Vendor Relations
- Create and update reports in excel and Smartsheet Platform
- Prepare projects from start to finish in Smartsheet Platform
- Update projects with equipment being shipped out by creating UPS labels and tracking that they equipment was received
- Preparing Purchase Orders
- Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
- Delivered excellent customer service through prompt responses to client inquiries, addressing concerns effectively, and building strong relationships.
- Ensured accurate record-keeping with diligent data entry and database management for vital company information.
- Improved document organization with thorough file maintenance, archiving outdated records as necessary for efficient retrieval when needed.
Assistant Project Management Administrator
Mount Construction
11.2021 - 02.2022
- Supported three Estimators and two Project Managers
- Customer/Vendor relations
- Prepare files to estimate jobs several jobs at a time
- Prepare bid packets for federal and government bids
- Create and keep updated subcontractor data base in excel
- Print and download plans
- Create spreadsheets in excel to keep data organized for estimators and project managers
- Send out quote request for pricing for proposals 5 proposals per Trade
- Optimized workflow within the estimating department by implementing efficient filing systems for both physical and electronic documents.
- Expedited estimate approvals with prompt preparation of detailed analysis reports for management review.
- Boosted company reputation by cultivating positive relationships with clients, vendors, and suppliers throughout the estimating process.
- Supported project teams with precise coordination of bid packages, addenda, and other relevant documentation.
- Enhanced collaboration between departments by organizing and maintaining a centralized database of estimating documents.
- Managed phone and email correspondence and handled incoming and outgoing mail and faxes.
Estimating Coordinator
Pinnacle Commercial
10.2020 - 11.2021
- Supported two estimators
- Customer/Vendor relations
- Increased estimation accuracy by implementing new software and streamlining processes.
- Prepare files to estimate jobs from start to finish
- Download and upload plans to share files
- Print plans for estimators
- Prepare spreadsheets in (Excel/Lotus/Word)
- Developed comprehensive project estimates for winning bids, utilizing industry-specific knowledge and expertise.
- Prepared 3 to 5 bids and proposals to submit to clients and secure new business.
- Gathered data on materials, labor and equipment costs to determine total costs of projects.
Project and Purchasing Coordinator
Fi Companies
08.2017 - 03.2020
- Maintaining and monitoring projects to be on schedule and in budget from start to finish
- Prepare and review bids including sending and filling out client portals
- Following up on bids submitted to clients
- Sourcing subcontractors to add to vendor list
- Communication with clients and subcontractors
- Prepare projects in Smart Sheets for project managers
- Prepare RFI’s, Purchase orders, update logs, update budget, prepare change orders in Nav system
- Comparing cost from vendors and contractors and negotiating the best prices
- Controlling inventory for office supplies and materials for projects
- Shipping and receiving
- Inventory of company vehicles and tool repairs
- Prepare plans uploading, downloading, and printing
- Supported four Project Managers and several Superintendents on national retail projects including FedEx, T-Mobile and H&M Stores and Retail included roll outs of JCPenney’s stores
- Maintained complete documentation and records of all purchasing activities.
- Reviewed purchase orders for accuracy and compliance with company policies before approval, minimizing errors and potential disputes.
- Contacted each vendor and recorded information regarding price, availability and quality of products.
- Created purchase orders and had each signed by production managers.
- Developed strong relationships with 10 to 20 Key suppliers, fostering trust and collaboration that enabled successful negotiations.
- Managed inventory levels effectively, reducing stockouts and excess inventory costs while maintaining optimal product availability.
- Maintained consistent email communication with stores and suppliers to confirm and track orders and verify price revisions on purchase orders.
Office Manager
New Jersey Iron
04.2013 - 05.2017
- Administrative for Estimator, Project Manager and Detailer
- Prepared, distributed, and tracked general contractor bid invitation packages and bid submissions
- Material calculations in excel
- Download and print plans
- Maintain office files and change orders, purchase orders, contracts, vendor, and job files
- Prepared documents and input material into Fab Suites (steel fabrication management software)
- General office duties
- Coordination of vendors
- Handled sensitive information with discretion, maintaining confidentiality of company documents and personnel records.
- Provided exceptional customer service when addressing client inquiries or concerns via phone calls or email correspondence.
- Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
- Enhanced team productivity by delegating tasks effectively and overseeing daily workflow.
- Supported department heads in accomplishing their goals through diligent administrative assistance such as report generation and data entry.
- Provided comprehensive administrative support to senior management, enabling them to focus on strategic decision-making.
- Enhanced office operational efficiency by streamlining filing systems, resulting in easier access to critical documents.
Bid Coordinator
Jayeff Construction
10.2011 - 02.2013
- Supported the estimating department on several retail construction projects
- Created and maintained a subcontractor data base
- Scan plans and upload on ftp website
- Coordinate subcontractors to bid on projects
- General office duties
- Coordination of vendors
- Conducted thorough research on potential clients and competitors, leading to more targeted bidding strategies.
- Mentored junior staff members in best practices for bid coordination and proposal writing, resulting in improved skillsets across the team.
- Secured new business opportunities by proactively monitoring industry news, events, and tender websites for relevant leads.
- Managed multiple complex bids simultaneously, effectively prioritizing tasks and resources to meet deadlines.
- Enhanced team productivity by creating effective templates for proposals, presentations, and other documentation.
- Prepared bids and proposals to submit to clients and secure new business.
- Gathered data on materials, labor and equipment costs to determine total costs of projects.
- Attended project meetings to provide updates and insights on project costs.
Office Manager
TolTest, Inc. Engineering and Consulting Firm
02.2010 - 10.2011
- Supported three projects in multiple locations McGuire Air Force Base and Dover Air Force Base
- Planned, organize, and direct the activities for two project managers
- Handled correspondence for project managers, superintendents, and quality control
- Managed day to day operations for all construction sites
- Schedule and managed jobsite safety
- Maintain submittals, RFl's and reports
- Prepared agendas and meeting minutes for weekly meetings
- Maintained OTIS (government website) for multiple locations
- Organized site meetings with trades
- Handled sensitive information with discretion, maintaining confidentiality of company documents and personnel records.
- Provided exceptional customer service when addressing client inquiries or concerns via phone calls or email correspondence.
- Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
- Conducted regular inventory assessments of office supplies, ordering necessary items proactively to prevent stock shortages.
- Coordinated office events and meetings, ensuring timely execution and optimal scheduling for all participants.
- Supported department heads in accomplishing their goals through diligent administrative assistance such as report generation and data entry.
- Coordinated with IT department to upgrade office technology, enhancing overall efficiency and data security.
- Managed scheduling and coordination of all office meetings to ensure smooth operations and minimal conflicts.
- Provided comprehensive administrative support to senior management, enabling them to focus on strategic decision-making.
Data Construction Specialist
Hutchinson Plumbing Heating Cooling LLC
10.2009 - 02.2010
- Data entry for Energy Star Program and assisted team, handled a busy phone system, functioned as primary liaison to customers and ensured a consistently positive customer experience
- Helped drive customer satisfaction
- Provide management daily stats report that reduced inaccuracies and provided management with an important decision- making tool
- Quickly became a trusted team member earning a reputation for maintaining a positive attitude and producing high- quality work
Administrative Assistant/Human Resource Assistant
Amcor flexibles
02.2006 - 10.2009
- Assisted in several different administrative duties including production, logistics, engineering, and general management
- Responsible for scheduling of meetings, travel arrangements, and coordination of all companies’ functions and events
- IT support
- Payroll
- Human Resource duties
- Track Training for Safety and job training
- Auditor for internal audits
- Invoicing/receiving
- Quality document control
- Petty Cash
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
- Promoted a positive work environment through effective communication skills and fostering professional relationships among colleagues.
- Coordinated office supply inventory management, proactively ordering necessary items before depletion to avoid workflow disruptions.
- Supported executive staff through scheduling meetings, coordinating travel arrangements, and preparing crucial documents.
- Assisted with human resources tasks such as updating employee files or submitting time-off requests per company policy guidelines.
- Assisted in onboarding new employees, providing training materials, and coordinating orientation schedules to ensure a smooth integration into the team.
- Organized office events such as holiday parties or team-building activities, promoting a positive company culture and boosting employee morale.
- Maintained inventory of office supplies and placed orders.
- Streamlined office operations, implementing digital file management systems to reduce paper use and increase efficiency.
- Monitored office supplies inventory, ensuring availability of essential items without overstocking.
- Coordinated travel arrangements for staff, ensuring cost-effective and timely accommodations and transportation.
- Developed filing system for historical documents, preserving important company records and improving access to information.
- Assisted coworkers and staff members with special tasks on daily basis.
- Completed forms, reports, logs, and records to quickly handle all documentation for human resources.
- Created and maintained detailed administrative processes and procedures to drive efficiency and accuracy.
- Recorded new hires, transfers, terminations, changes in job classifications and merit increases to main human resources files.
Administrative Assistant Project Coordinator
Scorpio construction
09.2000 - 11.2005
- Performed various administrative duties and reporting to multiple Project Managers for Retail Construction
- Supported three estimators
- Customer/Vendor relations
- Correspond with field superintendents on work orders, request for information and reviewing daily reports for submission to management and the clients
- Prepare spreadsheets in (Excel/Lotus/Word)
- General administrative duties including downloading and plotting plans
- Prepare permit applications for various government agencies
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
- Delivered excellent customer service through prompt responses to client inquiries, addressing concerns effectively, and building strong relationships.
- Developed strong relationships with clients through clear communication channels and consistent follow-up on outstanding items.
- Supported project managers throughout construction process by providing timely updates on budget tracking and change order management.
- Delivered comprehensive reports outlining finalized estimates aligned with scope documents for management review.
- Prepared bids and proposals to submit to clients and secure new business.
- Collaborated with project managers and contractors to obtain necessary information for preparing cost estimates.
Education
High School Diploma -
South River High School
South River, NJ06.1989
Certificate Business / Computers - Business Administration And Management
Katherine Gibbs
Piscataway, NJ07.1998
Skills
- Training
- Problem-solving
- Attention to detail
- Flexible and adaptable
- Detail-oriented
- Multi-operations management
- Project coordination
- Quote preparation
- Create Spreadsheets
- Proposal development
- Microsoft Office
- Smartsheets Platform
Timeline
Project Management Coordinator
Circle K Corp
02.2022 - Current
Assistant Project Management Administrator
Mount Construction
11.2021 - 02.2022
Estimating Coordinator
Pinnacle Commercial
10.2020 - 11.2021
Project and Purchasing Coordinator
Fi Companies
08.2017 - 03.2020
Office Manager
New Jersey Iron
04.2013 - 05.2017
Bid Coordinator
Jayeff Construction
10.2011 - 02.2013
Office Manager
TolTest, Inc. Engineering and Consulting Firm
02.2010 - 10.2011
Data Construction Specialist
Hutchinson Plumbing Heating Cooling LLC
10.2009 - 02.2010
Administrative Assistant/Human Resource Assistant
Amcor flexibles
02.2006 - 10.2009
Administrative Assistant Project Coordinator
Scorpio construction
09.2000 - 11.2005
High School Diploma -
South River High School
Certificate Business / Computers - Business Administration And Management
Katherine Gibbs
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