Summary
Overview
Work History
Education
Skills
Certification
Interests
Timeline
Generic

Vyktoria Matz

Medford,NY

Summary

Professional office management expert with proven track record in leading administrative functions and enhancing office efficiency. Known for team collaboration and achieving consistent results in dynamic environments. Reliable and adaptable with strong organizational and multitasking skills.

Overview

4
4
years of professional experience
1
1
Certification

Work History

Lead Office Assistant

TimothygrothMDPC
05.2024 - Current
  • Schedule patient appointments and obtain insurance authorizations
  • Schedule lunches with medical representatives
  • Ensure the office is clean and organized
  • Make sure patient schedules are appropriately booked to optimize efficiency
  • Manage office logistics including faxing, scanning, and organizing paperwork
  • Handle phone inquiries and assist patients with care and professionalism
  • Maintain office supplies for a productive environment
  • Escort patients to examination rooms, ensure they are properly prepared, and assist with brace selection and fittings as needed.

Secretary

Stealth Air Corp & Indeed Equities LLC
04.2022 - Current
  • Coordinated client bookings and ensured timely responses
  • Managed procurement of office supplies
  • Provided administrative support to management
  • Reach out to new clients to provide essential information and gather required documentation.

Office Assistant / Medical Records Manager

SpinePain Solutions
05.2023 - 05.2024
  • Managed medical records department, handled all inquiries from insurance companies, law offices and patients
  • Managed office logistics
  • Handled all brace fittings / follow up calls
  • Maintained office organization
  • Coordinated client bookings, enhancing communication efficiency and ensuring timely responses.
  • Managed procurement of operational supplies, streamlining processes and reducing costs.
  • Delivered administrative support to management, improving workflow and organizational efficiency.

Air B&B Manager

03.2022 - 12.2022
  • Manage and maintain 3 Air B&B cottages, ensuring high guest satisfaction and property upkeep.
  • Handle guest inquiries and bookings, providing timely assistance and personalized service.
  • Ensure cleanliness and maintenance of properties between stays, resulting in positive guest reviews.

Gymnastics Coach

Julie's Gymnastics
03.2021 - 05.2022
  • Coached gymnastics to children aged 1-15+, enhancing skills and fostering teamwork
  • Managed classes of up to 20 children, ensuring safety and personalized instruction
  • Trained both boys and girls, adapting techniques for diverse skill levels

Education

Associate of Applied Science - Paramedic

Suffolk County Community College
Selden, NY
06-2026

AAS - Paramedic

07.2025

High School Diploma -

Patchogue Medford High School
Medford, NY
06-2022

Skills

  • Multitasking
  • Autism care
  • Computer skills
  • HIPAA
  • Time management
  • Organization
  • Childcare
  • Adaptability
  • Client care
  • Scheduling appointments
  • Document management
  • Customer service
  • Verbal and written communication

Certification

  • NYS EMT-B Certification
  • BLS Certification

Interests

  • Baking
  • Cooking
  • Gym Workouts
  • Hiking
  • Running
  • Animal Care
  • Blogging/Vlogging
  • I enjoy helping others and giving back to the community

Timeline

Lead Office Assistant

TimothygrothMDPC
05.2024 - Current

Office Assistant / Medical Records Manager

SpinePain Solutions
05.2023 - 05.2024

Secretary

Stealth Air Corp & Indeed Equities LLC
04.2022 - Current

Air B&B Manager

03.2022 - 12.2022

Gymnastics Coach

Julie's Gymnastics
03.2021 - 05.2022

AAS - Paramedic

Associate of Applied Science - Paramedic

Suffolk County Community College

High School Diploma -

Patchogue Medford High School

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