Tracey Reese
Orlando,FL
Summary
Detail-oriented and creative event professional with extensive experience in event planning, marketing, and program execution. Adept at managing large-scale events, collaborating across departments, and ensuring a seamless guest experience. Proven track record in creative design, communication, and logistics, with strong relationship-building skills. Seeking to contribute expertise in event coordination to the runDisney brand.
Overview
24
24
years of professional experience
Work History
Wedding Planner Assistant
Disney's Fairytale Weddings, Walt Disney World
12.2021 - Current
- Assist in the seamless execution of wedding events, including rehearsals, ceremonies, receptions, and dessert parties, ensuring each couple’s vision is brought to life.
- Collaborate with multiple departments such as entertainment, photography, transportation, floral, and catering to coordinate logistics and maintain Disney’s world-class service standards.
- Manage Banquet Event Orders (BEOs), ensuring accuracy in event details, timelines, and vendor requirements.
- Perform data entry and maintain detailed records of wedding itineraries, guest counts, seating arrangements, and vendor communications.
- Provide on-site support during events, troubleshooting issues and ensuring a stress-free experience for couples and guests.
- Assist wedding planners with administrative tasks, client communication, and timeline management to enhance the overall guest experience.
- Manage guest communications, transportation itineraries, and vendor relations to enhance the guest experience.
- Uphold the Walt Disney World company’s commitment to excellence by delivering exceptional customer service and creating magical, memorable moments for every couple.
Owner/Photographer
Tracey Reese Photography
01.2011 - Current
- Captured artfully composed images using expertly selected lenses, camera settings, and lighting techniques
- Utilize Adobe Creative Suite to enhance images and develop promotional materials
- Coordinated busy schedule of on-site appointments, location shoots, and personal portraiture
- Portfolio includes portraiture, families, newborns, corporate head shots, and real estate
- Created business website to showcase photography and allow client interaction, review, and selection of images
Owner/Graphic Designer
Little Bitty Design Studio
01.2011 - 06.2014
- Managed projects for web design and marketing
- Skillfully and astutely identified clients' design vision through a series of comprehensive evaluations and interviews
- Developed ideas in Adobe Photoshop for different stages of web design and development
- Performed initial SEO functions at time of publication
- Created and installed designs for clients on WordPress and Blogger platforms
- Satisfied customers consistently with on-time, high-quality design work
Elementary Teacher
Alachua County Public Schools
08.2005 - 06.2008
- Implemented district-approved curriculum, materials, and instructional methods
- Administered standardized tests in alignment with district requirements and routinely implemented informal assessments into daily activities
- Communicated effectively and promoted respect, kindness, and inclusion to encourage positive student behavior through example
- Documented student progress, attendance, and behavior and retained updated records per district policies
- Employed creative instructional tools and utilized diverse materials within designated curriculum
Director of Alumni Reunions & Special Events
University of Florida Alumni Association
01.2003 - 06.2005
- Planned and executed high quality special events for the UF Alumni Association and UF Foundation including Grand Guard 50th Reunion, Spring Weekend and Black Alumni reunions, Homecoming, Gator Gatherings, Back to College, celebrity meet and greets, and pep rallies engaging thousands of attendees
- Managed all facets of each event including day-of execution
- Collaborated with the University Athletic Association in the planning of special events
- Maintained records including registration and attendance, vendor management, and logistics; designed, created, and distributed promotional materials
- Located and secured talent, guest speakers, and entertainment
- Conducted site visits to ensure confirmation with event requirements
- Maintained annual budgets with effective development and expense controls
- Favorably negotiated contracts with hotels, university venues, and vendors
- Maintained full compliance with legal, health, and safety regulations
- Collaborated with internal and external stake holders to develop comprehensive event strategies
- Supervised staff of 6 professionals and student interns
Assistant Director Reunions & Special Events
University of Florida Alumni Association
08.2001 - 05.2003
- Assisted the Director with the planning and execution of special events for the UF Alumni Association
- Worked closely with the University Athletic Association to coordinate event logistics and scheduling
- Worked with the Colleges of Law, Business, and Engineering to plan, coordinate, and execute special events specific to their alumni throughout the year
- Provided hands-on support during event execution, including onsite logistics management
Education
Masters - Elementary Education
University of Florida
Gainesville, FLBachelors of Science - Recreation, Travel, & Tourism
University of Florida
Gainesville, FLSkills
- Event Planning & Management
- Sports Event Coordination
- Guest & Vendor Relations
- Project Development & Strategy
- Registration Management
- Staff Management
- Marketing & Communications
- Strong Problem-Solving & Decision-Making Skills
- Ability to Thrive in High Pressure Environments
- Adaptability to Evolving Event Demands
- Team Collaboration & Leadership
- Valid US Driver's License
- Adobe Creative Suite (Photoshop, Illustrator, Lightroom)
- Microsoft Office Suite (Excel, Word, PowerPoint, Outlook, Teams)
Additional Information
- Flexible availability, including night, weekend, and holidays
- Experienced in operating company vehicles under various weather conditions
- Passion for sports event coordination, guest engagement, and brand storytelling
- Past participant of many runDisney events including Princess Half Marathon Weekend, Expedition Everest, Star Wars Rival Run Weekend, and Wine & Dine Half Marathon Weekend
Timeline
Wedding Planner Assistant
Disney's Fairytale Weddings, Walt Disney World
12.2021 - Current
Owner/Photographer
Tracey Reese Photography
01.2011 - Current
Owner/Graphic Designer
Little Bitty Design Studio
01.2011 - 06.2014
Elementary Teacher
Alachua County Public Schools
08.2005 - 06.2008
Director of Alumni Reunions & Special Events
University of Florida Alumni Association
01.2003 - 06.2005
Assistant Director Reunions & Special Events
University of Florida Alumni Association
08.2001 - 05.2003
Bachelors of Science - Recreation, Travel, & Tourism
University of Florida
Masters - Elementary Education
University of Florida
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