Tracey Vickrey
Wellstar Paulding Medical Center
Hiram,GA
15
years of professional experience
Summary
Seasoned administrative professional with over 13 years of experience delivering executive support, coordinating projects, and enhancing operational efficiency. Skilled in managing multiple priorities, maintaining confidentiality, and collaborating with cross-functional teams. Expertise in business systems, records management, event coordination, and driving process improvements.
Work History
Administrative Assistant II
3 Years 7 Months- Manage calendars and scheduling for executive leaders, coordinating priorities, meetings, and organizational initiatives.
- Serve as the primary point of contact for the Administrative Suite, providing operational and administrative support across departments.
- Process capital requisitions, purchase orders, invoices, and vendor documentation in Strata while ensuring compliance with organizational purchasing standards.
- Coordinate leadership meetings, executive rounding activities, hospital events, and special projects, ensuring seamless execution and communication.
- Maintain departmental payroll and timekeeping records, supporting accuracy across multiple cost centers.
- Prepare meeting agendas, record minutes, and distribute daily safety huddle communications to support hospital-wide awareness and follow-up.
- Support Joint Commission and CMS survey readiness through documentation management, compliance tracking, and administrative coordination.
- Lead administrative logistics for hospital events, conferences, and leadership functions.
- Coordinated more than 100 leadership meetings and organizational events annually while maintaining scheduling accuracy and minimizing conflicts.
- Processed more than 30 capital requisitions annually with 100% accuracy in Strata, supporting timely departmental purchases and project execution.
Administrative Assistant
1 Year- Coordinated calendar management and meeting logistics for Emergency Services leadership, ensuring effective scheduling and communication.
- Maintained confidential employee, provider, and departmental records in compliance with healthcare standards.
- Assisted with credentialing-related documentation and staff file preparation.
- Entered requisitions, tracked supply requests, and maintained department purchasing records.
- Coordinated meetings, prepared agendas, and documented key action items.
- Improved credentialing documentation processes to support regulatory compliance and survey readiness.
Administrative Secretary
8 Years 1 Month- Collaborated with Diagnostic Services leadership to facilitate projects and enhance operations. through administrative coordination and daily operational support.
- Maintained provider files, licensing records, and credentialing documentation.
- Developed and maintained tracking spreadsheets to support compliance monitoring and audit readiness.
- Coordinated physician and departmental meetings, prepared reports, and maintained records.
- Assisted with Joint Commission and regulatory survey preparation through document management and record organization.
Records Clerk
2 Years 1 Month- Organized and maintained diagnostic imaging records to ensure accurate support for patient care and effective departmental operations.
- Retrieved, scanned, indexed, and filed medical records while ensuring accuracy, confidentiality, and compliance with HIPAA standards.
- Assisted physicians, clinical staff, and patients with record requests and documentation needs in a timely manner.
- Maintained record retention and archival processes to support regulatory and departmental requirements.
Education
Bachelor of Science - Business Administration, Healthcare Administration
- 4.0 GPA
- Honor Roll, 2024-Present
- Dean's List, 2024-Present
Associate of Arts - Business Fundamentals
- 3.7 GPA
- cum laude graduate
Skills
Administrative Support
Executive Support
Calendar management
Event coordination
Project Coordination
Vendor Management
Invoice Processing
Budget Tracking
Staff Scheduling
Records Management
Core competencies
Credentialing coordination
Accomplishments
Earned multiple promotions within Wellstar Health System, progressing from Records Clerk to Administrative Assistant II. Recognized for supporting hospital leadership, coordinating large-scale meetings and events, managing capital requisitions with accuracy, and contributing to regulatory survey readiness. Consistently maintained academic excellence while pursuing a bachelor's degree, earning Dean's List and Honor Roll recognition.
Timeline
Administrative Assistant II
Wellstar Paulding Medical Center
03.2023 - Current
Administrative Assistant
Wellstar Douglas Medical Center
03.2022 - 03.2023
Administrative Secretary
Wellstar Douglas Medical Center
02.2014 - 03.2022
Records Clerk
Wellstar Douglas Medical Center
02.2012 - 03.2014
Southern New Hampshire University
Bachelor of Science from Business Administration, Healthcare Administration
University of Phoenix
Associate of Arts from Business Fundamentals