Tracy Mulcahy
Athol,ID
Summary
Detail-oriented and dedicated administrator with over 17 years of executive-level experience in fast-paced business environments. Recognized for strong decision-making skills and the ability to manage multiple tasks simultaneously. Self-motivated and capable of thriving in both independent and team settings. Eager to leverage a versatile skill set and adaptable personality in a role that fosters professional growth and significantly contributes to company success.
Overview
17
17
years of professional experience
Work History
Owner, Chief Financial Officer
Remodel My Idahome, LLC
07.2021 - Current
- Managing residential construction administration, reconcile and oversee client accounts, budget management, liason between subcontractors, document management, quality control, data entry, coordinates activities of projects, materials orders, payroll, employee oversight and compliance, attending pre bid and post bid meetings, initiate and maintain contact with key project individuals for clarification, coordination and negotiation of criticial issues, observe construction activities of all kinds in the field and verify general compliance, work through complex project issues and provide team support, quarterly taxes, record keeping, employee hire, seperation and termination, subcontractor hire.
Administrative Coordinator II
California State University, Cinema and Television Arts
09.2017 - 06.2023
- Oversee over 2000 plus individuals on a monthly / daily basis)
- Reconcile general fund and trust accounts, manage Pcard orders and create chargebacks and online requisitions
- Provide a broad range of administrative and technical support in areas of faculty personnel, accounting and schedule of class through SOLAR
- Manage student evaluations, classroom visitations, faculty 3-year reviews and time and absence reports for staff, faculty and students
- Coordinate and manage all new tenure-track faculty hire to ensure all proper documents are submitted to the Dean’s office
- Prepare faculty and GA/TA contracts and create personnel files for new hires, Total Employment Disclosure forms, APDB Reports, SOC build, Department Emergency Plan, Scholarships, MFA Program, Film Portfolio Submissions, Department events and showcases
- Produce, organize and archive all department minutes for monthly/bi-monthly faculty meetings
- Track pay warrant returns
- Track faculty and staff absences and prioritize multiple tasks
- State Pre Authorization (additional pay, substitute pay) PARS, Hiring & Seperations of faculty and student assistants, Chargebacks, Primary accounting of FWS budget and Student Assistant budget, Tracking and updating faculty entitlements, Knowledge of reconciliation process (Req Log / Reports/ Actuals & Encumbrances) Requisition Log, Faculty Assignments, MPC (Master Payroll) Assist the chair and resolve routine clerical issues to ensure the department runs smoothly and efficiently
- Process student timesheets and absence reports
- Ability to work in a busy environment with frequent interruptions and can communicate effectively both orally and in writing
- Prepare and draft clear and concise final forms of memoranda and correspondence and keep moderately complex records and files
- Maintain a solid and cohesive working relationship with faculty, staff and students.
Administrative Coordinator
California State University
08.2015 - 09.2017
- Reconcile general fund and trust accounts, manage Pcard orders and create chargebacks and online requisitions
- Provide a broad range of administrative and technical support in areas of faculty personnel, accounting and schedule of class through SOLAR
- Manage student evaluations, classroom visitations, faculty 3-year reviews and time and absence reports for staff, faculty and students
- Coordinate and manage all new tenure-track faculty hire to ensure all proper documents are submitted to the Dean’s office
- Prepare faculty and GA/TA contracts and create personnel files for new hires, Total Employment Disclosure forms, APDB Reports, SOC reports, Department Emergency Plan, Scholarships
- Produce, organize and archive all department minutes for monthly/bi-monthly faculty meetings
- Track pay warrant returns, send mass emails to department, input key cards and frequently update faculty/staff addresses and office hours
- Track faculty and staff absences and prioritize multiple tasks
- Assist the chair and resolve routine clerical issues to ensure the department runs smoothly and efficiently
- Process student timesheets and absence reports
- Ability to work in a busy environment with frequent interruptions and can communicate effectively both orally and in writing
- Prepare and draft clear and concise final forms of memoranda and correspondence and keep moderately complex records and files
- Maintain a solid and cohesive working relationship with faculty, staff and students.
Administrative Coordinator
California State University
12.2014 - 08.2015
- Provide a broad range of administrative and technical support in areas of faculty personnel, accounting and schedule of class through SOLAR
- Manage all part-time faculty job pool applications, student evaluations, classroom visitations, faculty 3-year reviews and time and absence reports for staff, faculty and students
- Coordinate and manage all new tenure-track faculty hire to ensure all proper documents are submitted to the Dean’s office
- Prepare faculty and GA/TA contracts and create personnel files for new hires
- Produce, organize and archive all department minutes for monthly/bi-monthly faculty meetings
- Input all SOLAR chargebacks and online requisitions
- Track pay warrant returns, send mass emails to department, schedule chairs calendar, input key cards and frequently update faculty/staff addresses and office hours
- Track faculty and staff absences and prioritize multiple tasks
- Assist the chair and resolve routine clerical issues to ensure the department runs smoothly and efficiently
- Ability to work in a busy environment with frequent interruptions and can communicate effectively both orally and in writing
- Prepare and draft clear and concise final forms of memoranda and correspondence and keep moderately complex records and files
- Maintain a solid and cohesive working relationship with faculty, staff and students.
Workers, Files and Billing Coordinator
Adelson, Brundo & Jimenez, Comp Law Firm
12.2009 - 12.2010
- Processed/Typed/Created over 50+ Lien objection letters a day
- Prepared documents and filed paperwork with the Workers’ Compensation Appeal Board
- Answered a high volume of inbound calls and or email correspondence in support of client needs
- Coordinated with three other locations to ensure timely and appropriate responses to customer billing questions and or concerns
- Handled secretary overflow
- Created over 200 new files a month
- Broke down and printed new files containing 1000+ pages
- Inputting Time Matters entries
- Communicated clearly and effectively with adjusters to keep them updated on files that required strict time lines
- Updated client files to reflect current case information
- Assisted attorneys with special projects.
Co-Owner
Sprint/Nextel Indirect Retailer
12.2008 - 12.2009
- Managed front office and 6 employees
- Responsible for opening and closing store daily
- Educated staff on company services, policies and procedures
- Reconciled monthly sales commissions
- Ordered monthly cell phone inventory from various cell phone vendors
- Updated computer software systems
- Prepared and delivered bank deposits
- Oversaw Business to Business accounts.
Education
Bachelor of Science - Health Administration
CSUN
01-2023
Associate Degree of Arts - Social and Behavioral Sciences
College of the Canyons
Valencia01-2022
Associate Degree of Arts - Health Science
01-2022
Skills
- Social media control
- Marketing tactics
- Cost reduction
- Accounting expertise
Accomplishments
- Gamma Beta Phi - Honors Society Member - College of the Canyons - 2015
- Charles Drescher Endowed Honors Scholarship - College of the Canyons - 2015
- Dare to Dream Osher Endowed Scholarship - College of the Canyons - 2015
- National Society of Leadership and Success Member - College of the Canyons - 2020
- Certificate of Recognition 5 yrs of Dedicated Service – CSUN - 2020
CSUN Merit Award – Student Service and Success – 2021
Timeline
Owner, Chief Financial Officer
Remodel My Idahome, LLC
07.2021 - Current
Administrative Coordinator II
California State University, Cinema and Television Arts
09.2017 - 06.2023
Administrative Coordinator
California State University
08.2015 - 09.2017
Administrative Coordinator
California State University
12.2014 - 08.2015
Workers, Files and Billing Coordinator
Adelson, Brundo & Jimenez, Comp Law Firm
12.2009 - 12.2010
Co-Owner
Sprint/Nextel Indirect Retailer
12.2008 - 12.2009
Associate Degree of Arts - Social and Behavioral Sciences
College of the Canyons
Associate Degree of Arts - Health Science
Bachelor of Science - Health Administration
CSUN
Affiliations
Gamma Beta Phi - Honors Society Member National Society of Leadership and Success Member - 2021