Tracy Warner

Oversee contracts and budgets for more than 15 complex clinical trial studies per month collaborating with Operations and Finance for final delivery to customer.

• Conducted regular assessments of resource utilization and performance metrics, providing data-driven recommendations for process improvements and resource optimization for Data Management team of 150 resources.

• Executive Assistant to CEO
• Oversaw and mentored team of four administrative professionals, providing guidance and support to ensure timely completion of tasks and exceptional service delivery to executive team
• Successfully coordinated and executed high-profile events, including board meetings and executive retreats, by managing organization, consulting with vendors, and ensuring seamless execution within budget constraints.

• Responsible for drafting, reviewing, and processing global client master service agreements, work orders, change orders, clinical and non-clinical vendor, and corporate services contracts.

• Managed global site and investigator contract and budget negotiations for 70+ research and academic sites conducting clinical trials.

• Planned and organized continuing education seminars and unique events all over state of NC
• Maintained project task lists, research event sites, create website registration pages and provided onsite support
• Facilitated internal and external communications with various vendors for materials and food and beverage
• Arranged travel plans for speakers, create budgets, and reconcile P&Ls for all events.

• Maximized guestroom and catering revenues for 295-room hotel selling more than 14,000 square feet of meeting space capable of hosting events with as many as 500 guests
• Effectively communicates event logistics for more than 150 corporate and association business meetings each year
• Communicates to respective departments to ensure delivery of service (room blocks, VIP check-in, guest transportation needs, catering arrangements, and billing).

• Assisted Marketing Department with creating and organization of client databases, design of invitations, event Web content, wrote proposals and press releases
• Coordinated and directed unique events for marketing and association sponsorship as well as the company’s participation in fundraisers and publicity.