TRICIA L. RAMIREZ
Seguin,TX
Summary
Seasoned Executive Assistant with 20 years of strategic support for C-suite executives and boards. Specializes in calendar management, event coordination, travel logistics, and board governance. Drives organizational efficiency by anticipating needs, managing priorities, and ensuring confidentiality.
Overview
16
16
years of professional experience
Work History
Executive Assistant to Executive Manager of Operations
Guadalupe-Blanco River Authority
Seguin, TX
01.2011 - Current
- Provide high-level executive administrative support to the CEO, managing complex and dynamic scheduling priorities in a fast-paced environment
- Coordinated executive calendar appointments with internal and external stakeholders to optimize scheduling efficiency
- Monitored and drafted executive communications to ensure timely responses.
- Coordinated comprehensive travel arrangements, including flights and accommodations., itineraries, and expense reporting with accuracy and timeliness
- Serve as liaison to the Board of Directors, ensuring professional communication and coordination across all levels of leadership
- Prepared presentations, reports, agendas, and executive-level documentation for internal and external distribution, ensuring clarity and alignment with organizational goals
- Maintain confidentiality while handling sensitive organizational and board-level information
- Support departmental operations including timekeeping, billing inquiries, supply management, and administrative workflows
- Collect, compile, and submit monthly regulatory reporting data (Watermaster requirements)
- Record and distribute official board meeting minutes and support executive meeting preparation
- Managed incoming communications and multi-line phone systems, delivering high-level customer service to enhance stakeholder engagement
- Supported employee engagement activities and team meetings to foster collaboration and positive workplace culture
Education
High School Diploma -
Seguin High School
Seguin, TX01-2000
Skills
- Project Coordination
- Administrative systems
- Agiloft Workflow/Case Management (5 years)
- Calendar management
- Human Resources Support
- Microsoft Office Suite (20 years: Word, Excel, PowerPoint, Outlook)
- SharePoint (2 years)
- Document management
- Records Organization
Languages
Spanish
Professional Working
Interests
- Adventure Travel
- Running
- Reading
Timeline
Executive Assistant to Executive Manager of Operations
Guadalupe-Blanco River Authority
01.2011 - Current
High School Diploma -
Seguin High School
Core Competencies
- Executive Calendar Management
- Executive Leadership Support
- Meeting & Event Coordination
- Travel & Expense Management
- Board Governance Support
- Presentation Development
- Records Retention & Management
- Internal Communications
- Stakeholder Relations
- Budget Administration
- Employee Onboarding
- Organizational Planning
- Microsoft Office Suite
- Confidential Information Management
- Process Improvement
- Meeting Minutes & Action Tracking
- Scheduling & Prioritization