Trina Macias
Culver City,CA
Summary
Proactive and goal-oriented professional with excellent time management and problem-solving skills. Known for reliability and adaptability, with swift capacity to learn and apply new skills.
Proven ability in organizing and categorizing paper-based and digital records for easy retrieval. Committed to providing excellent customer service and works well in both individual and team-based environments.
Overview
15
15
years of professional experience
Work History
Information Governance Records Analyst
Mcdermott Will & Emery ( Williams Lea)
Century City, CA
06.2023 - Current
- Assisting client with retention and file transfers
- Preparing file indexes,staging and file reviews
- Updating status of transferred and retained files in IRM
- Preparing files for shipment or pickup
- Data entry of key client matter/Indexing information into the records management software
- Fulfilling telephone and email requests using One service
- Uploading of documents from flash drives and CD's into OneDrive (SharePoint)
- Scanning of documents into Imanage using Postmark
- Preparing files for off-site storage
- Research of documents for accurate filing
- Creation and printing of file labels.
Legal Records Clerk
Canon Business Process Services
Riverside, CA
02.2020 - 05.2023
- Maintained and updated files
- Updated firm's database with new information on client records
- Operation of office equipment to produce photocopies and reproductions of records and legal documentation
- Locating, compiling and distributing requested files, documents and information to attorneys
- Creating, labeling and shelving of legal files
- Scanning and archiving of records
- Processing of records for offsite storage
- Preparation of client files for transfers
- Indexing of pleading and discovery files.
Mail Processor
USPS Innovations
Fontana, CA
10.2019 - 01.2020
- Used automated mail processing equipment to sort and collate mail
- Loaded letters onto processing equipment, removed non-processable letters and maintained continuous sorting feed
- Attached identification materials to packages and envelopes for delivery tracking and sorting
- Direct Mail and packages per specified routing schemes
- Effectively operated machinery and computer scanning equipment related to addressing and barcode sorters.
Legal Data Entry Clerk
ABI Document Support Services
Loma Linda, CA
08.2013 - 08.2019
- Organized, sorted and checked input data against original documents
- Compiled data and reviewed information for accuracy prior to input
- Binding of medical and legal records
- Creation of CD of records and color laser photos
- Experienced with authorization and subpoena process
- Performing quality control and review of legal documents
- Completing tasks on hand in a very timely and efficient manner due to the sensitivity of court documents and court dates
- Reviewed and updated client correspondence files and database information to maintain accurate records.
Imaging Specialist
Innovative Document Imaging
Pasadena, CA
04.2013 - 08.2013
- Provided assistance with inbound and outbound document processes, document sorting, logging and work order creation
- Worked with internal staff to process documents and sent for closing
- Prepared digital files, physical documents and work requests in compliance with company guidelines
- Transmitted documents, organized revisions and tracked changes
- Scanning of documentation into RABIS imaging software
- Ensure Proper image capture
- Reviewed document management protocols and user activities against internal records policies and document management standards.
Document Clerk Specialist
San Bernardino County Public Defender's Office
San Bernardino, CA
11.2009 - 02.2012
- Provided quality clerical support through data entry, document management, email correspondence and overseeing operation of office equipment
- Preparing court documents for imaging
- Examine, identify and scan criminal records
- Utilize high speed production scanners for converting hard copy documents into electronic format
- Managed multiple projects simultaneously using organizational and analytical skills
- Informed and supported business leaders through consistent communication and administrative support duties.
Education
High School Diploma -
Eisenhower High School
Skills
- Legal documentation (10 years)
- Document filing (10 years)
- Administrative Support (3 years)
- Records Management (4 years)
- IManage and IRM (4 years)
- Microsoft SharePoint (1 year)
Timeline
Information Governance Records Analyst
Mcdermott Will & Emery ( Williams Lea)
06.2023 - Current
Legal Records Clerk
Canon Business Process Services
02.2020 - 05.2023
Mail Processor
USPS Innovations
10.2019 - 01.2020
Legal Data Entry Clerk
ABI Document Support Services
08.2013 - 08.2019
Imaging Specialist
Innovative Document Imaging
04.2013 - 08.2013
Document Clerk Specialist
San Bernardino County Public Defender's Office
11.2009 - 02.2012
High School Diploma -
Eisenhower High School