Upasna Bhakta
TX
Summary
Highly efficient administrative professional with over 7 years of experience supporting C-suite executives and senior leadership in fast-paced, global environments. Expertly manages complex schedules, international travel planning, and high-stakes meetings using exceptional organizational and multitasking abilities. Proficient in Microsoft Office Suite and Google Suite, with a proven track record of streamlining operations and enhancing executive productivity.
Overview
9
9
years of professional experience
Work History
Executive Assistant to CPTO & SVP People
Rithum
09.2022 - Current
- Manage complex schedules for 2 C-Suite executives with 95% accuracy, demonstrating expertise in calendar prioritization and time management.
- Coordinate domestic and international travel, ensuring comprehensive itineraries and logistical support.
- Organize leadership and team offsite events, managing all aspects including venue selection, agenda development, and budget oversight.
- Develop and prepare executive-level communications, presentations, and meeting materials with meticulous attention to detail.
- Collaborate effectively with cross-functional teams and other EAs to streamline communication and operational efficiency.
- Manage confidential information with the utmost discretion, earning trust from senior leadership.
- Increase executive productivity by reducing daily meetings by 20% through strategic calendar management.
- Facilitate training and onboarding for new hires.
Executive Assistant to CEO
Qualia
05.2021 - 08.2022
- Managed complex calendar scheduling for the CEO, focusing on strategic allocation of executive time and priorities.
- Coordinated extensive domestic and international travel, demonstrating ability to handle complex itineraries and last-minute changes.
- Executed quarterly leadership offsites and company-wide events, showcasing strong project management and logistical skills.
- Composed and prepared high-level correspondence on behalf of the CEO, ensuring clear and effective communication.
- Streamlined operations and prioritized tasks, directly contributing to increased productivity of senior staff.
Executive Assistant to CTO
Vista Equity Partners
05.2019 - 05.2021
- Provided comprehensive support to the President/CTO and Deputy CTO across multiple time zones and locations.
- Managed complex travel arrangements, including international itineraries, for senior executives.
- Coordinated team-wide and off-site meetings, ensuring smooth execution and productive outcomes.
- Demonstrated exceptional performance, earning a promotion from EA to Practice Admin within two months of hiring.
- Contributed to company culture initiatives as a founding member of Vista's LGBTQ+ Alliance group.
- Updated spreadsheets and databases to track, analyze, and report on performance.
Executive Assistant to VP, Private Brands
Amazon
01.2017 - 04.2018
- Supported VP and Directors in a fast-paced, global technology environment.
- Managed executive calendars with keen attention to detail, effectively balancing competing priorities.
- Organized and executed meetings, offsites, and team events on both local and international scales.
- Supported annual operational planning process and business performance review cycles.
Executive Assistant to VP Engineering
Tableau
09.2015 - 12.2016
- Managed VP of Product Development's calendar and supported team leadership.
- Coordinated local and international travel, demonstrating ability to handle complex logistics.
- Led weekly planning meetings and engaged in proactive information sharing to support productivity.
- Successfully owned and executed projects from conception to completion.
Education
Master of Science - Revenue Management
Florida International University
06.2020
Bachelor of Arts - Communications
University of Toronto
06.2010
Skills
- Executive Support & Calendar Management
- Complex Global Travel Planning
- Stakeholder Relationship Management
- Strategic Prioritization & Time Management
- Meeting & Event Coordination
- Budget & Expense Management
- Business Writing & Communication
- Discretion & Confidentiality
- Adaptability & Problem-Solving
- Microsoft Office Suite & Google Suite Proficiency
Timeline
Executive Assistant to CPTO & SVP People
Rithum
09.2022 - Current
Executive Assistant to CEO
Qualia
05.2021 - 08.2022
Executive Assistant to CTO
Vista Equity Partners
05.2019 - 05.2021
Executive Assistant to VP, Private Brands
Amazon
01.2017 - 04.2018
Executive Assistant to VP Engineering
Tableau
09.2015 - 12.2016
Master of Science - Revenue Management
Florida International University
Bachelor of Arts - Communications
University of Toronto
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