Ursula Henry
Alfred Sanzari Enterprises
Hillsdale,NJ
1
Certification
27
years of professional experience
Detail-oriented Executive Assistant specializing in optimizing workflows and facilitating communication between departments. Proven ability to manage sensitive information and enhance project efficiency.
Work History
Executive Assistant
22 Years 3 Months- Coordinated executive schedules, ensuring optimal time management and priority alignment.
- Managed confidential documents and sensitive information with discretion and accuracy.
- Developed and maintained organizational systems for efficient record-keeping and data retrieval.
- Facilitated communication between departments to streamline project workflows and enhance collaboration.
- Assisted in preparing reports and presentations, enhancing clarity and visual impact for stakeholders.
- Organized company events, fostering team cohesion and strengthening corporate culture initiatives.
- Trained new administrative staff on best practices, improving onboarding efficiency and team integration.
- Implemented process improvements that enhanced operational efficiency across administrative functions.
- Handled confidential and sensitive information with discretion and tact.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
- Served as a liaison between departments to facilitate effective communication throughout the company.
- Managed office inventory, tracking supplies and placing orders to ensure smooth daily operations.
- Answered high volume of phone calls and email inquiries.
- Screened calls and emails and responded accordingly to support executive correspondence.
- Provided professional administrative support during board meetings, including agenda preparation and minute-taking duties.
- Supported executives in decision-making processes by conducting research and presenting findings in clear formats.
- Assisted in the development of company policies and procedures, contributing to a more organized work environment.
- Aided in the recruitment process by screening resumes, scheduling interviews, and assisting with candidate selection.
- Collaborated on special projects to improve overall business operations within the organization efficiently.
- Coordinated international travel arrangements, ensuring seamless logistics for executives attending global conferences.
- Negotiated with vendors for cost savings, securing high-quality services at reduced rates.
- Fostered a positive work environment, organizing team-building activities and events.
- Filed paperwork and organized computer-based information.
- Managed mail and both incoming and outgoing correspondence, mail, email and faxes.
Office Manager
4 Years 4 Months- Coordinated office operations to ensure seamless workflow and efficiency across departments.
- Oversaw scheduling and logistics for meetings, ensuring timely attendance and preparedness.
- Managed inventory and procurement of supplies, optimizing resources for daily operations.
- Developed and maintained filing systems for documentation and compliance purposes.
- Trained new staff on administrative procedures, enhancing team productivity and cohesion.
- Handled sensitive information with discretion, maintaining confidentiality of company documents and personnel records.
- Provided exceptional customer service when addressing client inquiries or concerns via phone calls or email correspondence.
- Maintained accurate financial records by reconciling accounts payable/receivable transactions regularly to ensure balanced budgets.
- Served as a liaison between upper management and staff members, facilitating open channels of communication to address concerns or issues promptly.
Education
No Degree - Business Administration
No Degree - Business Administration And Management
Skills
Executive assistance
Administrative assistance
Office management
Analytical thinking
Certification
New Jersey Notary Public
Timeline
Executive Assistant
Alfred Sanzari Enterprises
05.2004 - CurrentRead More
Office Manager
Meadowlands Fire Protection - F&G Mechanical
01.2000 - 05.2004Read More
Bergen Community College
No Degree from Business Administration
Read More
Bloomfield College
No Degree from Business Administration And Management
Read More