Valentina Pereira

Elizabeth,NJ

Summary

Detail-oriented Administrative Assistant and Bookkeeper with over 4 years of experience managing financial records, customer communications, and operations in fast-paced environments. Skilled in QuickBooks, payroll processing, inventory management, and team coordination. Proven ability to improve workflows, streamline data processes, and deliver excellent customer service.

Overview

2026

years of professional experience

Work History

Office Secretary

New York Blackboard

Hillside, NJ

01 2025 - Current

Processed customer orders via QuickBooks and Clover; created invoices, issued receipts, and managed overdue reminders.
Entered purchase orders, recorded deposits, reconciled bank activity, and calculated monthly sales tax.
Supervised daily production; printed orders, coordinated tasks, inspected products, and logged completed units.
Managed shipping logistics: created FedEx/freight labels, scheduled pickups, and organized BOLs and tracking.
Maintained Shopify backend; updated listings and bulk-edited 50,000+ variants in Excel to streamline workflows.
Boosted customer retention by recovering abandoned checkouts and securing payments with Clover links.

Bookkeeper / Production Lead

Summit RX

Bayonne, NJ

10 2020 - 08 2024

Managed payroll, reconciled expenses across company cards, processed vendor bills, and handled tax payments using QuickBooks.
Verified inventory from SMP, matched COAs to POs, updated FDA-compliant records, and assigned weights and quantities.
Directed daily production, created schedules, assigned staff, and improved efficiency with a new tracking system.
Prepared COA documents, signed production packages, and coordinated with the Quality Control Specialist for compliance.
Built and assigned a 100K+ global pharmacy contact list for Vials Depot interns, tracked outreach via HubSpot, and supported logistics and invoicing.

Assistant Manager

Burger King

West Orange, NJ

05 2018 - 10 2020

Managed shifts, assigned tasks, and supervised staff.
Handled inventory, labor costs, and cash deposits.
Trained employees and ensured excellent customer service.
Placed weekly orders and maintained store operations.
Improved service speed and boosted customer ratings.

Education

Bachelor of Science - Business Administration, Management

Montclair State University

Montclair, NJ

08.2020

Skills

Bilingual: English & Spanish
Accounts Payable & Receivable
Payroll Processing
QuickBooks & Clover
Microsoft Excel (Advanced)

Shopify Backend Management
Order Processing & Invoicing
Production & Shipping Coordination
Customer Service & Retention
Sales Tax Reporting & Bank Reconciliation

Timeline