VALERIA FONSECA
Executive Assistant
Arlington,VA
Summary
Resourceful administrative professional with 4+ years of experience supporting senior leadership and managing high-level administrative functions. Proven track record of anticipating executive needs, optimizing office workflows, and handling sensitive information with discretion. Skilled in calendar management, travel coordination, meeting logistics, and cross-functional communication. Adept at using MS Office Suite and Google Workspace to streamline processes and support organizational goals in dynamic, fast-paced environments.
Overview
4
4
years of professional experience
2024
2024
years of post-secondary education
3
3
Languages
Work History
Administrative Assistant
SYNERGY HomeCare of Arlington
01.2021 - Current
- Provided high-level administrative support to the CEO and a 10-member leadership team, acting as a trusted liaison between senior management and 100+ employees to ensure effective internal communication.
- Organized domestic travel arrangements, including flights, accommodations, ground transportation, and detailed itineraries, ensuring seamless and cost-effective travel.
- Drafted, proofread, and edited executive correspondence, reports, and presentations, increasing overall document quality by 52% and enhancing communication with stakeholders.
- Implemented a new digital filing system for contracts, invoices, and over 500 high-priority documents, cutting paper usage and saving $500 annually.
- Negotiated a new telecom services contract, reducing company phone expenses by $1,000 in the second year.
- Launched a time sheet management system that decreased late submissions by 48 hours and improved overall employee satisfaction and workflow.
- Supervised the submission process for 100 employees’ reports, providing administrative oversight to ensure timeliness and accuracy.
- Led 2 full office relocation projects—planned logistics, coordinated vendors, and designed organizational systems that boosted operational efficiency by 60%.
- Spearheaded the annual company holiday celebration, handling all logistics and engagement efforts, resulting in an 80% improvement in employee morale.
- Maintained strict confidentiality of sensitive executive communications, HR records, and internal decision-making processes.
Talent Acquisition & Recruitment
SYNERGY HomeCare of Arlington
01.2021 - Current
- Developed targeted sourcing strategies that increased qualified applicants by 25% for niche and hard-to-fill roles.
- Managed end-to-end recruitment for 30+ hires annually, from intake to onboarding, in collaboration with department heads.
- Built and maintained a high-volume candidate pipeline through increased outreach: 20% more cold calls, 50% more emails, and strategic job postings.
- Used ATS platforms to streamline hiring workflows, improve data quality, and increase recruitment efficiency by 55%.
- Wrote compelling job descriptions and outreach messages, achieving a 35% response rate from passive candidates.
- Conducted reference checks, assessed candidate fit, and ensured 85% client satisfaction through quality placements.
- Facilitated monthly onboarding sessions for 100+ new hires, collaborating with HR to ensure cultural integration.
- Provided hiring analytics and reporting to optimize sourcing and recruitment strategies.
Education
Bachelor of Music - Songwriting
Berklee College of Music
Boston, MA 05.2016 - Current
High School Diploma -
British-Peruvian School
Lima, Peru12-2014
Skills
- Calendar & Executive Schedule Management
- Travel & Event Coordination
- Document Editing & Presentation Design
- Applicant Tracking Systems (ATS): Apploi
- Microsoft Office Suite & Google Workspace
- Digital Filing & Records Management
- Confidentiality & Discretion
- Written & Verbal Communication
- Internal & External Communication
- Project & Process Improvement
- Strategic Sourcing & Candidate Screening
- Onboarding & New Hire Integration
Accomplishments
- Crisis Operations Leadership: Developed and executed a manual scheduling system during a 2-month cyber-attack, maintaining operations for 80+ clients and 100+ employees, preserving $15K/month in revenue.
Tools And Software
- MS Office Suite (Advanced)
- Google Workspace (Advanced)
- Zoom
- Skype
- Trello
- Expensify
- Notion
- Canva
- Lightroom
- Procreate
- CRM
- ATS
Timeline
Talent Acquisition & Recruitment
SYNERGY HomeCare of Arlington
01.2021 - Current
Administrative Assistant
SYNERGY HomeCare of Arlington
01.2021 - Current
Bachelor of Music - Songwriting
Berklee College of Music
05.2016 - Current
High School Diploma -
British-Peruvian School
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